HomeMy WebLinkAboutAgenda Report - December 18, 2013 C-11AGENDA ITEM CA\
CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Adopt Resolution Accepting Improvements Under Contract for Water Meter
Program Phase 3 and Appropriating Funds ($750,000)
MEETING DATE: December 18, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution accepting improvements under contract for Water
Meter Program Phase 3 and appropriating funds in the amount of
$750,000.
BACKGROUND INFORMATION: The contract was awarded to Knife River Construction, of Stockton, in
the amount of $2,898,200, on March 20, 2013. The contract has been
completed in substantial conformance with the plans and
specifications approved by City Council.
At the October 20, 2010 City Council meeting, a seven-year construction phasing was approved and the
property owner meter payment was capped at $300 per parcel. The project area for Phase 3 is
presented in Attachment A and included the installation of 1,501 meters and the replacement of 20,230
feet (3.8 miles) of water main.
The contract completion date was December 2, 2013. The final contract price was $4,863,522.58. The
difference between the contract amount and the final contract price is due to the change orders described
below. The information contained in change orders two through seven was presented to the City Council
at the August 21, 2013 meeting. Change orders eight through 12 are new to the City Council.
a. Change Order No. 1: Perform emergency repair of 36 -inch and 42 -inch storm drain lines in
Auto Center Drive and Guild Avenue ($4,606). Add new service line from meter box to home at
640 Roper Avenue, 641 EI Capitan Drive, and 654 Rutledge Drive ($6,356). Perform additional
pot holing on Lake Street and Loma Drive ($1,740.50). Replace 143 meter box lids at $40 each
($5,720). Perform other miscellaneous time and material work from May 9 through May 16
($2,167.50). Total change order cost is $20,590.
b. Change Order No. 2: Perform remainder of water main and water service abandonments from
Phase 2 that were eliminated from the Teichert Construction contract to accelerate closure of that
contract and acceptance of the project. Total change order cost is $147,000.
c. Change Order No. 3: Replace the existing 14 -inch 60 -year old asbestos concrete pipe with new
plastic water main in Ham Lane between Holly Drive and Lockeford Street. This work was
originally scheduled to be performed in Phase 5 of the meter program but is being advanced so
the Ham Lane Overlay Project can be completed this year. Total change order cost is $225,565.
APPROVED: _� I
Konradt Bartlam, i anager
K:\WP\PROJECTS\WATER\Meters\Water Meter Program Phase 3\CAccept.doc
12/4/2013
Accept Improvements Under Contract for Water Meter Program Phase 3 and Appropriating Funds
($750,000)
December 18, 2013
Page 2
d. Change Order No. 4: Remove and replace 225 feet of existing 14 -inch 67 -year old asbestos
concrete pipe with new 10 -inch plastic water main in Loma Drive between Turner Road and
Holly Drive. Total change order cost is $41,625.
e. Change Order No. 5: Replace the existing 3 -inch water main in Westwood Avenue with 1,740
feet of new 6 -inch plastic pipe between Holly Drive and Lockeford Street. This replacement was
overlooked during the design phase in part because of contradictions in City records regarding
the size of the pipeline. This would have been a standard replacement based upon the 3 -inch
size of the water main. The total cost of the change order is $158,065.
Change Order No. 6: Work performed under this change order includes the emergency addition
of a new water and wastewater services at 401 South Washington Street to resolve the dispute of
two property owners formerly using shared services ($7,450.75). The wastewater lateral
construction cost of $2,583 will be billed to the property owner based upon the City standard
service charge schedule. The water service installation will be covered under the Water Meter
Program. In addition, cement subgrade treatment was performed on Lakehome Drive between
Park Avenue and Laurel Avenue ($29,833). The contractor performed other miscellaneous time
and material work from May 22 through June 22 ($37,421.88). The total cost of the change order
is $74,705.63.
g. Change Order No. 7: This change order is for repairing and repaving the entrance road at
White Slough Water Pollution Control Facility that was damaged during the construction of the
Lodi Energy Center Project (LEC). A payment of $75,000 will be provided by the LEC project and
the remainder of the costs will be paid from wastewater operating funds. The total cost of the
change order is $103,664.30.
h. Change Order No. 8: This change order is for the removal and replacement of additional paving
on the north side of Elm Street. The amount of the change order is $169,245 and the funding
source for this change order is Measure K local street repair funds.
i. Change Order No. 9: This change order is for various time and material work required during the
installation work between June 23 and September 9. The amount of the change order is
$99,555.15.
j. Change Order No. 10: This change order is for the removal and replacement of 21 meter
installations not included in the bid project, the addition of a new service line to the Lodi High
School maintenance building, the installation of new service lines at various locations and the
replacement of valves on Corinth Street. The amount of the change order is $44,817.50.
k. Change Order No. 11: This change order is for the additional work required to complete the water
main abandonments for the Phase 2 project. This is for the work that exceeded the work
performed under Change Order No. 2, above. The amount of the change order is $108,861.
Chance Order No. 12: This change order is for removing and replacing approximately 29 fire
hydrants and appurtenant valves, laterals, concrete and pavement. The fire hydrants were
identified to be replaced in this phase because of their age and condition, design type, or
materials of construction. Specifically, some hydrants were old and inefficient, some were dry
barrel design that is not the City standard, and others used lead fittings that can taint drinking
water. These replacements were consistent with the City's standards for fire protection and
K:\WP\PROJECTS\WATER\Meters\'Nater Meter Program Phase 3\CAccept.doc 12/3/2013
Accept Improvements Under Contract for Water Meter Program Phase 3 and Appropriating Funds
($750,000)
December 18, 2013
Page 3
associated insurance rating requirements. The amount of the change order is $261,803. Hydrant
replacement and removal of lead fittings will be included in future phases of the water meter
program.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: Water main leak and service repairs will be reduced. No additional costs
will be incurred for reading of the meters as they are automatically read
concurrent with the reading of the electric meters.
FUNDING AVAILABLE: Requested Appropriation:
Measure K (325040): $169,245
Water Capital (181466) $580,755
Total $750,000
Jordan Ayers
Deputy City Manager/Internal rvices Director
'C&" J/)_AA1514J--:-
F. Wallydelin
Public Works Director
FWS/pmf
Attachment
cc: Larry Parlin, Deputy Public Works Director
Gary Wiman, Construction Project Manager
K:\WP\PROJECTS\WATERWIeters\Water Meter Program Phase 3\CAccept.doc 12/2/2013
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TO: Internal Services Dept. - Budget
Division
3. FROM: Rebecca Areida-Yadav
15. DATE: 12/18/2013
4. DEPARTMENT/DIVISION: Public Works
325
7a,iE40EST IS MAbETO,F,UEEpL.1 .:%F
LO�NrTFT
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Change orders no. 8 - 12 with Knife River Construction for Water Meter Program Phase 3
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Attach copy of resolution to this form.
Department Head Signature: A,
3 -APPROVAL'SIGNATURES1-e
FUND # BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
SOURCE OF
FINANCING
325
3205
Fund Balance
$ 169 245.00
181 3205 Fund Balance
580 755.00
B.
USE OF
FINANCING
325 325054
7726
Misc. Street/Sidewalk Improvements
$ 169 245.00
181 181466 1825.2150 Water Meter Program Phase 3
$ 580,755.00
7a,iE40EST IS MAbETO,F,UEEpL.1 .:%F
LO�NrTFT
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Change orders no. 8 - 12 with Knife River Construction for Water Meter Program Phase 3
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Attach copy of resolution to this form.
Department Head Signature: A,
3 -APPROVAL'SIGNATURES1-e
deputy City Manager/Internal Services Manager
Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2013-217
A RESOLUTION OF THE LODI CITY COUNCIL
ACCEPTING IMPROVEMENTS UNDER THE
CONTRACT FOR THE WATER METER PROGRAM
PHASE 3 AND FURTHER APPROPRIATING FUNDS
WHEREAS, the contract for the Water Meter Program Phase 3 project was
awarded to Knife River Construction, of Stockton, California, in the amount of
$2,898,200, on March 20, 2013, and has been completed in substantial conformance
with the plans and specifications approved by City Council; and
WHEREAS, the project consisted of the installation of 1,465 meters and the
replacement of 20,230 feet (3.8 miles) of water main, and other incidental and related
work, all as shown on the plans and specifications for the project; and
WHEREAS, staff recommends the appropriation of additional funds for Contract
Change Order Nos. 8 through 12 and City staffing costs.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
accept the improvements under the contract for the Water Meter Program Phase 3; and
BE IT FURTHER RESOLVED that funds be appropriated for the project from
Measure K and Water Capital accounts in the amount of $750,000.
Dated: December 18, 2013
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I hereby certify that Resolution No. 2013-217 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held December 18, 2013, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS —Non&NDIL-OL'S'ON
City Clerk
2013-217