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HomeMy WebLinkAboutAgenda Report - December 18, 2013 C-09AGENDA ITEM CJ01 A% CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Approving Purchase of Transit Fare Collection Vault Equipment from Sole Source GFI GenFare, of Elk Grove Village, IL ($41,083.41) MEETING DATE: December 18, 2013 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution approving purchase of transit fare collection vault equipment from sole source GFI GenFare, of Elk Grove Village, IL, in the amount of $41,083.41. BACKGROUND INFORMATION: The City of Lodi received Proposition 1 B funds from Transit Safety, Security and Disaster Response Account (TSSSDRA) for automated fare box equipment. Automated fare boxes have been installed on all the transit fleet vehicles. Fares have increased with the automated fare boxes since they provide the drivers with a mechanism to verify collected funds. The next phase of the project is to install a stationary vault (Exhibit A) for drivers to empty the collected fares from the bus fare boxes into a stationary vault. The proposed vault will be located inside the north end of the dispatch building, providing a mechanism to securely transfer collected bus fares into the vault. The vault automatically separates coins from bills to facilitate the counting process. Currently, the dispatchers manually carry the fare boxes to the transit station counting room that is less secure than a stationary vault. Approximately $200,000 in fares are collected each year. Under a separate contract, City staff will retain a contractor to install the vault at the transit station. In September 2011, City Council adopted a resolution approving the standardization of the GFI GenFare fare box equipment and waiving the formal bidding process. The current fare boxes are only compatible with the proposed GFI GenFare vault. FISCAL IMPACT: Purchase of the transit fare collection vault equipment will provide safe and secure transfer of passenger revenues to the transit station counting room, reducing the chance of theft. FUNDING AVAILABLE: Funds have been appropriated in FY 2013/14 capital equipment purchase (125285.7718). r--Aa-� Jordan yers Deputy City Manager/Interna Services Director A. , I 'd� �' F. Wally andelin Public Works Director Prepared by Paula Fernandez, Transportation Manager/Senior Traffic Engineer FWS/PJF/pmf Attachment cc: MV General Manager Jeff Kohlhepp SJCOG Anthony Zepeda Transportation Manager / F"5• 9 am, City 17anager K:\WP\TRANSIT\cvaultfarebox.doc 12/4/2013 HOLES TO SEC INSIDE RECEI\ DOOR IN OPE POSITI TURN HANDLE TO OPERA RECEIVER 2X2X32`LG. L -ANGLE WITH M112 DIA HOLE! EQUALLY SPACE SECURED TO FL( AFTER VAULT IS PLACE. MUSTOME EDI RESOLUTION NO. 2013-215 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING PURCHASE OF TRANSIT FARE COLLECTION VAULT EQUIPMENT FROM GFI GENFARE WHEREAS, the City of Lodi received Proposition 1B funds from Transit Safety, Security and Disaster Response Account (TSSSDRA) for automated fare box equipment, and automated fare boxes have been installed on all the transit fleet vehicles; and WHEREAS, the next phase of the project is to install a stationary vault at the north end of the dispatch building, providing a mechanism to securely transfer individual fares from the buses to the vault and automatically separating coins and bills prior to the counting process; and WHEREAS, in September 2011, City Council adopted a resolution approving the standardization of the GFI GenFare fare box equipment and waiving the formal bidding process. The current fare boxes are only compatible with the GFI GenFare vault. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the purchase of transit fare collection vault equipment from GFI GenFare, of Elk Grove, Illinois, in the amount of $41,083.41. Dated: December 18, 2013 ------------------------ ------------------------ I hereby certify that Resolution No. 2013-215 was passed and adopted by the City Council of the City of Lodi in a regular meeting held December 18, 2013, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, and Mayor Katzakian NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Nakanishi ABSTAIN: COUNCIL MEMBERS —None &NL-OILSON City Clerk 2013-215 CITY COUNCIL KONRADT BARTLAM HIL KATZAKIAN, City Manager LARRY D. HANSEN, CITY OF L O D I RAND[ JOHL-OLSON Mayor Pro Tempore PUBLIC WORKS DEPARTMENT City Clerk BOB JOHNSON D. STEVEN SCHWABAUER JOANNE L. MOUNCE CITY HALL, 221 WEST PINE STREET City Attorney ALAN NAKANISHI P.O. BOX 3006 F. WALLY SANDELIN LODI, CALIFORNIA 95241-1910 Public Works Director (209) 333-6706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov http:\\www.lodi.gov December 12, 2013 MV Transit San Joaquin Council of Governments Jeff Kohlhepp, General Manager Anthony Zepeda 24 S. Sacramento Street 555 E. Weber Avenue Lodi, CA 95240 Stockton, CA 95202 SUBJECT: Adopt Resolution Approving Purchase of Transit Fare Collection Vault Equipment from Sole Source GFI GenFare, of Elk Grove Village, IL ($41,083.41) Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, December 18, 2013. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Randi Johl, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Paula Fernandez, Transportation Manager/Senior Traffic Engineer at (209) 333-6800, extension 2667. 1�F. Wally Sandelin r ' Public Works Director FWS/pmf Enclosure cc: City Clerk NCVAULTFAREBOX.DOC