HomeMy WebLinkAboutAgenda Report - November 20, 2013 C-12AGENDA ITEM C" I V
(1)CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing the Chief of Police to Execute the AVOID the 10
Grant Funded by the Office of Traffic Safety and Appropriate Funds ($20,000)
MEETING DATE: November 20, 2013
PREPARED BY: Chief of Police
RECOMMENDED ACTION: Adopt resolution authorizing the Chief of Police to execute the
AVOID the 10 Grant funded by the Office of Traffic Safety and
appropriate funds ($20,000).
BACKGROUND INFORMATION: Lodi has a significant problem with alcohol and speed -related fatal
and injury collisions, including those involving pedestrians,
bicyclists, hit-and-run drivers, and motorcyclists.
To address DUI, the Lodi Police Department deploys existing officers on weekend and holiday evenings
for DUI saturation enforcement and DUI checkpoints. This grant will allow for additional saturation patrols
and DUI checkpoints.
By adopting this resolution, the Lodi Police Department will receive $20,000 in grant funding from the
Office of Traffic Safety (OTS), administered by the Stockton Police Department, to augment a
comprehensive traffic safety enforcement program to reduce fatal and injury collisions where the primary
collision factor is driving under the influence (DUI). The Lodi Police Department has participated in this
grant in previous years, and would like to continue that partnership.
With Council approval, the City of Lodi and the City of Stockton will enter into an agreement that provides
$20,000 in grant funding to augment enhanced DUI enforcement.
FISCAL IMPACT: This grant will allow the City to conduct needed education and enforcement
without using General Fund dollars.
FUNDING AVAILABLE: 2013/2014 DUI AVOID Grant (AL1417) ($20,000)
cc: City Attorney
APPROVED:
Jordan 4yers
Deput ity Man a ernal Services Director
Mark Helms
Chief of Police
, City Manager
MEMORANDUM OF UNDERSTANDING
BETWEEN SAN JOAQUIN COUNTY LAW ENFORCEMENT AGENCIES FOR
THE"AVOID THE 10" DUI CAMPAIGN
OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2014
Grant Number: AL1417
This Memorandum of Understanding ("MOU") is entered into on October 1, 2013,
for a term of one year to expire on September 30, 2014, between the Stockton Police
Department, Manteca Police Department, Lodi Police Department, Tracy Police
Department, Ripon Police Department, Escalon Police Department, Lathrop Police
Department, San Joaquin County Sheriff's Department, San Joaquin County Probation
Department, and the California Highway Patrol ("Agencies"). These Agencies comprise
the 10 law enforcement entities located within San Joaquin County that will participate
in the California Office of Traffic Safety ("OTS") Avoid the 10 — DUI Campaign, as
funded by OTS grant number AL1 417 ("GRANT").
These Agencies will work cooperatively to reduce alcohol related fatal and injury
traffic collisions in San Joaquin County. In furtherance of that goal, all agree to fully
support the goals and objectives of the OTS Grant.
THE STOCKTON POLICE DEPARTMENT AGREES TO:
1. Serve as the host agency for a regional DUI effort in San Joaquin County, and
administer the project with OTS including submitting all required financial and
programmatic reports;
2. Reimburse Agencies promptly when invoiced for project -related costs. Eligible
costs include hourly overtime costs for officers, deputies, sergeants, community
service officers, dispatchers, clerical positions and Reserve Officers as
applicable. Straight time costs will only be reimbursed for Community Service
Officers and Reserve Officers. Administrative overhead will not be reimbursed;
3. Participate in all project related enforcement activities and take turns coordinating
and hosting enforcement operations on a mutually agreeable rotational basis with
participating agencies;
4. Schedule project related meetings as needed to coordinate activities and fund
travel for Agencies through Contractual Services to OTS sponsored conferences;
5. Ensure that the total amount for reimbursable overtime expenses from this grant
shall not exceed $179,247 total aggregate for all participating Agencies
(excluding Stockton Police Department); and
6. Ensure that the total amount for reimbursable overtime expenses from this grant
shall not exceed $120,753 total for the Stockton Police Department.
Memorandum of Understanding
"AVOID THE 10" DUI CAMPAIGN
Page 1
THE MANTECA POLICE DEPARTMENT, LODI POLICE DEPARTMENT, TRACY
POLICE DEPARTMENT, RIPON POLICE DEPARTMENT, ESCALON POLICE
DEPARTMENT, LATHROP POLICE DEPARTMENT, SAN JOAQUIN COUNTY
SHERIFF'S DEPARTMENT, SAN JOAQUIN COUNTY PROBATION DEPARTMENT,
AND THE CALIFORNIA HIGHWAY PATROL AGREE TO:
Assign staff to assist with all project -related enforcement activities, to include:
a. Memorial Day holiday
b. Labor Day holiday period
c. Winter holiday period
d. 4t" of July holiday
e. Other holidays and events as described in the Grant
2. Take turns coordinating and hosting enforcement operations on a mutually
agreeable rotational basis with the other participating agencies;
3. Attend project related meetings to schedule and coordinate activities and send
one representative to OTS sponsored conferences when applicable;
4. Submit invoices and proper documentation (copies of salary schedules and
overtime payroll records) to the Stockton Police Department within 15 -days after
the end of each quarter. Final claims not received by October 15, 2014, will not
be reimbursed
5. Budgeted grant activities will be conducted by agency personnel on an overtime
basis. Grant funded operations may be conducted by personnel such as a
Sergeant, Officer, Corporal, Deputy, Community Service Officer, Reserve Officer,
Traffic Technician, and Dispatcher depending on the titles used by the agency.
Personnel will be deployed as needed to accomplish the grant goals and
objectives. Costs are estimated based on an overtime hourly rate range of
$40.00 hr. to $90.00 hr. based on position and fiscal year of the enforcement
action. Overtime reimbursement (OT hourly rate and benefit) will reflect actual
costs of the personnel conducting the appropriate operation up to the maximum
range specified;
6. Collect and submit statistics on project activities necessary for completion of
specific grant reporting requirements prior to being reimbursed for expenses
incurred from this Grant;
7. Assume responsibility for the conduct and actions of their personnel; and
8. Ensure that overtime costs do not exceed $179,247 aggregate total for all
participating agencies.
Memorandum of Understanding
"AVOID THE 10" PROJECT AGREEMENT
Page 2
The undersigned affirms that he or she has the authority to execute this
Memorandum of Understanding on behalf of the agency he or she represents. The
parties may execute this agreement in counterparts, each of which is deemed an
original and all of which only constitute one original.
Stockton Police Department
Chief of Police Eric Jones
Name (Please Print)
Manteca Police Department
Chief of Police Nick Obligacion
Name (Please Print)
Lodi lice ent
Chief of Police Mark Nelms
1P11W4-',-49
Name (Please Print) e
Tracy Police Department
Chief of Police Gary Hampton
Name (Please Print)
Ripon Police Department
Date
Date
24 -
Date
Date
Chief of Police Edward Ormonde Date
Memorandum of Understanding
"AVOID THE 10" PROJECT AGREEMENT
Page 3
Name (Please Print)
Escalon Police Department
Chief of Police Milt Medieros Date
Name (Please Print)
Lathrop Police Department
Chief of Police Danelle Hohe
Name (Please Print)
San Joaquin County
Sheriff Steve Moore
Name (Please Print)
San Joaquin County Probation Department
Date
Date
Chief Probation Officer Stephanie James Date
Name (Please Print)
California Highway Patrol
Captain Rob Patrick
Name (Please Print)
Date
Memorandum of Understanding
"AVOID THE 10" PROJECT AGREEMENT
Page 4
1. AA#
2. JV#
TO: Internal Services Dept. - Budget Division
3. FROM: Police Department 5. DATE: 11/5/13
4. DEPARTMENT/DIVISION:
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Grant funds will cover staff overtime to conduct DUI saturations, traffic enforcement operations, motorcycle operations,
bicycle/pedestrian enforcement, and special enforcement operations.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: es No: Attach copy of resolution to this form.
Department Head Signature:
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2013-205
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
LODI POLICE DEPARTMENT TO PARTICIPATE IN THE AVOID THE 10
GRANT FUNDED BY THE OFFICE OF TRAFFIC SAFETY;
APPROPRIATING FUNDS; AND FURTHER AUTHORIZING THE CHIEF
OF POLICE TO EXECUTE THE AGREEMENT
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WHEREAS, Lodi has a significant problem with alcohol- and speed -related fatal
and injury collisions, including those involving pedestrians, bicyclists, hit-and-run drivers,
and motorcyclists; and
WHEREAS, the Office of Traffic Safety (OTS) develops rankings based on the
Statewide Integrated Traffic Records System data for collisions reported by agencies
other than the California Highway Patrol. Lodi is ranked 37th out of 103 California
municipalities in the 50,000 to 100,000 population category; and
WHEREAS, to address driving under the influence (DUI), the Lodi Police
Department deploys existing officers on weekend and holiday evenings for DUI
saturation enforcement and DUI checkpoints; and
WHEREAS, by adopting this resolution, the Lodi Police Department will receive
$20,000 in grant funding from OTS, administered by the Stockton Police Department, to
augment a comprehensive traffic safety enforcement program to reduce fatal and injury
collisions where the primary collision factor is DUI; and
WHEREAS, with Council approval, the City of Lodi and the City of Stockton will
enter into an agreement that provides $20,000 in grant funding to augment enhanced
DUI enforcement.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the Lodi Police Department to participate in the AVOID the 10 Grant funded by
the Office of Traffic Safety and appropriate funds in the amount of $20,000; and
BE IT FURTHER RESOLVED that the Chief of Police is hereby authorized to
execute the agreement on behalf of the City of Lodi.
Date: November 20, 2013
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I hereby certify that Resolution No. 2013-205 was passed and adopted by the
Lodi City Council in a regular meeting held November 20, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce,
and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — �i&JOHL-OLSON
City Clerk
2013-205