HomeMy WebLinkAboutAgenda Report - November 6, 2013 C-14AGENDA ITEM
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&% CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving the Cost Sharing Fee for Fiscal Year 2013/14
Between the City of Stockton and Sirsi, Corp. ($24,850)
MEETING DATE: November 6, 2013
PREPARED BY:
Library Director
RECOMMENDED ACTION: Adopt resolution approving the cost sharing fee for Fiscal Year
2013/14 between the City of Stockton and Sirsi, Corp. ($24,850)
BACKGROUND INFORMATION: In 2003, as authorized by the City Council, the Lodi Public Library
entered into a contract with Stockton San Joaquin County Library
System to share an Integrated Library System (ILS) provided by
Sirsi Corporation. The Sirsi ILS integrates all the functions of the library (including materials acquisition,
cataloging, circulation, patron record management, etc.) together in one automated system. It allows
users online access to the catalog to search for library materials, and access to their accounts via the
Internet to place holds and to receive email notification of holds, overdues, and due date reminders. The
integrated library system maintains all the records of items in the collection and registered borrowers and
their status in relation to each other. The contract requires the parties to annually agree on a fee structure
for the Sirsi services to the Lodi Library.
City of Stockton Information Technology Department staff provides computer technology services and
Stockton Library staff members consult on implementation of the system and software as needed. Lodi's
system maintenance costs charged by Sirsi Corporation are directly passed through from Stockton. Lodi
shares a percentage of connectivity charges based on the percentage of peripheral equipment connected
to the system. Charges for the City of Stockton staffing expertise and consultation are charged annually
for estimated services rendered. This year, Stockton proposes that Lodi pay $24,850 under the contract,
a 14 percent decrease from 2012/13.
FISCAL IMPACT: Sharing library resources with the City of Stockton is a cost-effective way to
provide Lodi Public Library patrons with convenient, online access to library
materials and resources.
FUNDING AVAILABLE
DGfjmr
: 210801.7323; $24,850
AJoran Ayers, Deputy ity Manag r ,
APPROVED:-
�Konradt Bartlam, City anager
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CITY OF STOCKTON
COMMUNITY SERVICES DEPARTMENT
STOCKTON-SAN JOAQUIN COUNTY PUBLIC LIBRARY
605 N. El Dorado Street • Stockton, CA 95202-1907 • 209-987-8206
www.stocktongov.com
City of Lodi
201 W. Locust St
Lodi CA Zip 95240
ATTN: Dean Gualco, Library Director
INVOICE
Invoice No. 320300
-
Invoice Date 9-16-13
PO No.
Period of Service:
July 1, 2013 -June 30, 2014
Description Price
;Annual automation service and maintenance fee for the $24,8501
City of Lodi Library, includes Unicorn software & maintenance,
ItDatastream & Enterprise subscriptions, hardware annual support,
:Symphony software, staff costs, and estimated connectivity
i
TOTAL $24,850'
Office Use Only
Revenue Account: 041-3530-347-12-00
Customer Account: 39054-39054
Prepared by: Swren
Invoice is due and payable upon receipt.
Mail remittance to City of Stockton, 605 N. ElDorado Street, Stockton CA 95202
For questions regarding this invoice, please contact Susan Wren 209-937-8154
RESOLUTION NO. 2013-190
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE
ANNUAL SHARED AUTOMATION FEE STRUCTURE FOR THE
AGREEMENT BETWEEN THE CITY OF STOCKTON AND SIRSI,
CORP., INTEGRATED LIBRARY SYSTEM, AND APPROVING
COST SHARING FEE FOR 2013/14 BUDGET YEAR
WHEREAS, in 2003, as authorized by the City Council, the Lodi Public Library entered
into a contract with Stockton San Joaquin County Library System to share an Integrated Library
System provided by Sirsi Corp; and
WHEREAS, City of Stockton Information Technology department staff provides
computer technology services and Stockton Library staff members consult on implementation of
the system and software as needed; and
WHEREAS, Lodi's system maintenance costs charged by Sirsi Corporation are directly
passed through from Stockton; Lodi shares a percentage of connectivity charges based on the
percentage of peripheral equipment connected to the system; charges for the City of Stockton
staffing expertise and consultation are charged annually for estimated services rendered; and
WHEREAS, staff recommends paying the City of Lodi's annual share of $24,850 for the
Sirsi Corp., Integrated Library System for fiscal year 2013/14 as shown on Invoice No. 320300
attached hereto marked Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the Annual Shared Automation Fee Structure for the agreement between the City of Stockton
and Sirsi, Corp., Integrated Library System, and approve cost sharing fee for the 2013/14
budget year in the amount of $24,850 as shown on Exhibit A attached.
Dated: November 6, 2013
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2013-190 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 6, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
L-OLSON
City Clerk
2013-190
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CITY OF S T O C K T O N
COMMUNITY SERVICES DEPARTMENT
STOCKTON-SAN JOAQUIN COUNTY PUBLIC LIBRARY
605 N. El Dorado Street • Stockton, CA 95202-1907 • 209-937-8206
www.stocktongov.com
INVOICE
City ofLodi
-._..... .... .... ...
.- .........._ ._ . .
201 W. Locust St
Lodi CA Zip 95240
ATN: Dean Gualco, Library Director
Invoice No. 320300
Invoice Date 9-16-13
................ .....
PO No.
Period of Service:
July 1, 2013 -June 30, 2014
Description Price
_. .... .......... . . ..... _ ............ _._. _....... ...._.
;Annual automation service and maintenance fee for the $24,8501
'City of Lodi Library, includes Unicorn software & maintenance,
;Datastream & Enterprise subscriptions, hardware annual support,
:Symphony software, staff costs, and estimated connectivity
............. _.._ _................:.
TOTAL $24,850'
Office Use Only
Revenue Account: 041-3530-347-12-00
Customer Account: 39054-39054
Prepared by: Swren
Invoice is due and payable upon receipt.
Ma# remittance to City of Stockton, 605 N. E1Dorado Street, Stockton CA 95202
For questions regarding this invoice, please contact Susan Wren 209-937-8154