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HomeMy WebLinkAboutAgenda Report - November 6, 2013 C-08AGENDA ITEM CW **% CITY OF LODI COUNCIL COMMUNICATION ' TM AGENDA TITLE: Adopt Resolution Awarding Contract for DeBenedetti Park Masonry Wall Landscaping, 2160 West Century Boulevard, to Hemington Landscape Services, Inc., of Cameron Park ($50,531) and Appropriating Funds ($71,000) MEETING DATE: November 6, 2013 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution awarding contract for DeBenedetti Park masonry wall landscaping, 2160 West Century Boulevard, to Hemington Landscape Services, Inc., of Cameron Park, in the amount of $50,531, and appropriating funds in the amount of $71,000. BACKGROUND INFORMATION: The master plan for DeBenedetti Park includes a maintenance yard consisting of park maintenance facilities, a storm drainage pump station, a municipal well and a masonry wall surrounding the facilities at the southwest corner of Century Boulevard and Heavenly Way. The pump station, well, and masonry wall projects have been completed. This project consists of landscaping the street frontage adjacent to the newly -installed masonry wall. The project includes the installation of a new concrete mow strip, automatic irrigation system, soil preparation, sod turf, native planting materials, and other incidental and related work, all as shown on the plans and specifications for the project. The landscaping will look similar to the existing landscaping along Heavenly Way and Century Boulevard. Plans and specifications for this project were approved on September 4, 2013. The City received the following nine bids for this project on October 9, 2013. Bidder Engineer's Estimate Hemington Landscape Services Grover Landscape Services Sierra Landscape Services Green Growth Industries Aerco Pacific Marina Landscaping Emert Construction Dominguez Landscape Services Environmental Landscape Solutions Location Bid $33,921.30 Cameron Park $50,531.00 Modesto $52,853.00 Stockton $53,526.50 Pleasanton $57,788.00 Rancho Cordova $59,539.00* Anaheim $60,387.00 Stockton $60,464.00 Sacramento $84,505.18 Sacramento $91,040.00 The appropriated funds will cover the contract amount, staff time and contingencies for the total project. FWAX261—:100103 `"KonYadt Bartlam, City Manager K:\WP\PROJECTS\PARKS\DeBenedetti(G-Basin)\MasonryWail Landscaping\CAward.doc 10/29/2013 Adopt Resolution Awarding Contract for DeBenedetti Park Masonry Wall Landscaping, 2160 West Century Boulevard, to Hemington Landscape Services, Inc., of Cameron Park ($50,531) and Appropriating Funds ($71,000) November 6, 2013 Page 2 FISCAL IMPACT: The project will increase the long-term maintenance cost of the added landscaping area. FUNDING AVAILABLE: Requested Appropriation: Storm Impact Mitigation Fees (175043): $29,000 Water Capital (181043): $30,000 Parks Impact Mitigation Fees (1217043): $12,000 $71,000 C -_A ts�:� aAA Jordan Ayers Deputy City Manager/Internal Services Director F. Wally andelin Public Works Director Prepared by Chris Boyer, Assistant Engineer FWS/CB/pmf cc: Deputy Public Works Director —Utilities Parks, Recreation and Cultural Services Director K:\WP\PROJECTS\PARKS\DeBenedetti(G-Basin)\MasonryWallLandscaping\CAward.doc 10/29/2013 DEBENEDETTI PARK MASONRY WALL LANDSCAPING 2360 West Century Boulevard CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and HEMINGTON LANDSCAPE SERVICES, INC., herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans The July 2006 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE l - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code, The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. Contract.doc 1 10/09/13 ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: The work consists of developing 0.39 acres of street landscaping frontage around the newly - constructed masonry wall at the northeast end of DeBenedetti Park. The existing land shall be re -graded and landscaped. Work shall also include the installation of new concrete mow strip, automatic irrigation system, soil preparation, sod turf, native planting materials, and other incidental and related work, all as shown on the plans and specifications for "DeBenedetti Park Masonry Wall Landscaping, 2360 West Century Boulevard ". CONTRACT ITEMS ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 1. Furnish and Install Erosion Control Plan 2. Clearing and Grubbing 3. Dust Control 4. Rough and Fine Grading 5. Furnish and Install New 4"x12" Concrete Mow Strip 6. Furnish and Install Soil Amendments 7. Furnish and Install Landscape LS 1 $ 750.00 $ 750.00 LS 1 $ 3,750.00 $ 3,750.00 LS 1 $ 1,200.00 $ 1,200.00 SF 17,240 $ 0.25 $ 4,310.00 LF 27 $ 7.50 LBS 450 $ 8.50 $ 202.50 $ 3,825.00 Mulch CY 60 $ 43.00 $ 2,580.00 8. Furnish and Install Automatic Irrigation System w/ Controller and Backflow Device SF 17,240 $ 1.25 $21,550.00 Contract.doc 2 10/09/13 ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 9. Furnish and Install New 90/10 Turf Sod and Fertilizer SF 7,940 $ 0.45 $ 3,573.00 10. Furnish and Install New 15 -Gallon Trees EA 23 $ 75.00 $ 1,725.00 11. Furnish and Install Shrub Plant Materials LS 1 $ 5,315.50 $ 5,315.50 12. Furnish All Labor, Materials and Equipment to Provide a 90 -Day Landscape Maintenance Period LS 1 $ 1,750.00 $ 1,750.00 TOTAL $50,531.00 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15 calendar days after the City Manager has executed the contract and to diligently prosecute to completion within 20 WORKING DAYS. WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. Contractdoc 3 10/09113 IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: CITY OF LODI By: Konradt Bartlam City Manager By: Date: Title (CORPORATE SEAL) Attest City Clerk Approved As To Form D. Stephen Schwabauer City Attorney Contractdoc 4 10/09/13 1. AA# 2. JV# Ty 0 FJ 01 "' R'O 1 J S x e ut A e. 9' 1 Wl kP T 'ST FUND # = - , �=T ACCOUNT# TO: Internal Services Dept - Bud et Division AMOUNT 3. FROM: Rebecca Areida-Yadav 15, DATE: 10/14/2013 .4. DEPARTMENT/DIVISION: Public Works Fund Balance $ "EaUES.,T'ADJUSTMRR-C.'OFIAP,PRPOPRRI 0N'AS,LIS'-%QAEI,0W1 FUND # BUS. UNIT# ACCOUNT# ACCOUNT TITLE AMOUNT A. SOURCE OF FINANCING 175 Deputy City Manager/Internal Services Manager 3205 Fund Balance $ 29,000.00 181 3205 Fund Balance $ 30,000.00 1217 3205 Fund Balance $ 12,000.00 B. USE OF FINANCING 175 175043 1825.1900 Debenecletti Park Enclosure $ 29,000.00 181 181043 1825.1900 Debenecletti Park Enclosure $ 30,000.00 1217 1217043 1826.1900 Debenecletti Park Enclosure $ 12,000.00 ase provide a description of the project, the total cost of the project, as well as justification for the uested adjustment. If you need more space, use an additional sheet and attach to this form, with Herrington Landscape Services for the landscaping at the Debenecletti Park masonry wall. has authorized the appropriation adjustment, complete the following: IMeeting Date: , Res No: Attach copy of resolution to this form. IDepartment Head Signature: 8.-APRFt0V41L--8IGNATPU Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. RESOLUTION NO. 2013-187 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT FOR DEBENEDETTI PARK MASONRY WALL LANDSCAPING, 2160 WEST CENTURY BOULEVARD, AND FURTHER APPROPRIATING FUNDS WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on October 9, 2013, at 11:00 a.m., for DeBenedetti Park Masonry Wall Landscaping, 2160 West Century Boulevard, described in the plans and specifications therefore approved by the City Council on September 4, 2013; and WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder Bid Hemington Landscape Services $ 50,531.00 Grover Landscape Services $ 52,853.00 Sierra Landscape Services $ 53,526.50 Green Growth Industries $ 57,788.00 Aerco Pacific $ 59,539.00* Marina Landscaping $ 60,387.00 Emert Construction $ 60,464.00 Dominguez Landscape Services $ 84,505.18 Environmental Landscape Solutions $ 91,040.00 *Corrected Bid Total WHEREAS, staff recommends awarding the contract for DeBenedetti Park Masonry Wall Landscaping, 2160 West Century Boulevard, to the low bidder, Hemington Landscape Services, Inc., of Cameron Park, California, in the amount of $50,531. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for DeBenedetti Park Masonry Wall Landscaping, 2160 West Century Boulevard, to the low bidder, Hemington Landscape Services, Inc., of Cameron Park, California, in the amount of $50,531; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract; and BE IT FURTHER RESOLVED that funds be appropriated for the project from Storm Impact Mitigation Fees, Water Capital, and Parks Impact Mitigation Fees in the amount of $71,000. Dated: November 6, 2013 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2013-187 was passed and adopted by the City Council of the City of Lodi in a regular meeting held November 6, 2013, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS —None &OHLL-OLSON City Clerk 2013-187