HomeMy WebLinkAboutAgenda Report - November 6, 2013 C-08AGENDA ITEM CW **%
CITY OF LODI
COUNCIL COMMUNICATION
' TM
AGENDA TITLE: Adopt Resolution Awarding Contract for DeBenedetti Park Masonry Wall
Landscaping, 2160 West Century Boulevard, to Hemington Landscape Services, Inc.,
of Cameron Park ($50,531) and Appropriating Funds ($71,000)
MEETING DATE: November 6, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for DeBenedetti Park masonry
wall landscaping, 2160 West Century Boulevard, to Hemington
Landscape Services, Inc., of Cameron Park, in the amount of
$50,531, and appropriating funds in the amount of $71,000.
BACKGROUND INFORMATION: The master plan for DeBenedetti Park includes a maintenance yard
consisting of park maintenance facilities, a storm drainage pump
station, a municipal well and a masonry wall surrounding the
facilities at the southwest corner of Century Boulevard and Heavenly Way. The pump station, well, and
masonry wall projects have been completed.
This project consists of landscaping the street frontage adjacent to the newly -installed masonry wall. The
project includes the installation of a new concrete mow strip, automatic irrigation system, soil preparation,
sod turf, native planting materials, and other incidental and related work, all as shown on the plans and
specifications for the project. The landscaping will look similar to the existing landscaping along
Heavenly Way and Century Boulevard.
Plans and specifications for this project were approved on September 4, 2013. The City received the
following nine bids for this project on October 9, 2013.
Bidder
Engineer's Estimate
Hemington Landscape Services
Grover Landscape Services
Sierra Landscape Services
Green Growth Industries
Aerco Pacific
Marina Landscaping
Emert Construction
Dominguez Landscape Services
Environmental Landscape Solutions
Location
Bid
$33,921.30
Cameron Park
$50,531.00
Modesto
$52,853.00
Stockton
$53,526.50
Pleasanton
$57,788.00
Rancho Cordova
$59,539.00*
Anaheim
$60,387.00
Stockton
$60,464.00
Sacramento
$84,505.18
Sacramento
$91,040.00
The appropriated funds will cover the contract amount, staff time and contingencies for the total project.
FWAX261—:100103
`"KonYadt Bartlam, City Manager
K:\WP\PROJECTS\PARKS\DeBenedetti(G-Basin)\MasonryWail Landscaping\CAward.doc
10/29/2013
Adopt Resolution Awarding Contract for DeBenedetti Park Masonry Wall Landscaping,
2160 West Century Boulevard, to Hemington Landscape Services, Inc., of Cameron Park ($50,531) and
Appropriating Funds ($71,000)
November 6, 2013
Page 2
FISCAL IMPACT: The project will increase the long-term maintenance cost of the added
landscaping area.
FUNDING AVAILABLE: Requested Appropriation:
Storm Impact Mitigation Fees (175043): $29,000
Water Capital (181043): $30,000
Parks Impact Mitigation Fees (1217043): $12,000
$71,000
C -_A ts�:� aAA
Jordan Ayers
Deputy City Manager/Internal Services Director
F. Wally andelin
Public Works Director
Prepared by Chris Boyer, Assistant Engineer
FWS/CB/pmf
cc: Deputy Public Works Director —Utilities
Parks, Recreation and Cultural Services Director
K:\WP\PROJECTS\PARKS\DeBenedetti(G-Basin)\MasonryWallLandscaping\CAward.doc 10/29/2013
DEBENEDETTI PARK MASONRY WALL LANDSCAPING
2360 West Century Boulevard CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and HEMINGTON LANDSCAPE SERVICES, INC., herein referred to
as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 2006 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE l - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code, The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
Contract.doc 1 10/09/13
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
The work consists of developing 0.39 acres of street landscaping frontage around the newly -
constructed masonry wall at the northeast end of DeBenedetti Park. The existing land shall be
re -graded and landscaped. Work shall also include the installation of new concrete mow strip,
automatic irrigation system, soil preparation, sod turf, native planting materials, and other
incidental and related work, all as shown on the plans and specifications for "DeBenedetti Park
Masonry Wall Landscaping, 2360 West Century Boulevard ".
CONTRACT ITEMS
ITEM EST'D.
NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE
1. Furnish and Install Erosion
Control Plan
2. Clearing and Grubbing
3. Dust Control
4. Rough and Fine Grading
5. Furnish and Install New 4"x12"
Concrete Mow Strip
6. Furnish and Install Soil
Amendments
7. Furnish and Install Landscape
LS 1 $
750.00
$
750.00
LS 1 $
3,750.00
$
3,750.00
LS 1 $
1,200.00
$
1,200.00
SF 17,240 $
0.25
$
4,310.00
LF
27
$
7.50
LBS
450
$
8.50
$ 202.50
$ 3,825.00
Mulch CY 60 $ 43.00 $ 2,580.00
8. Furnish and Install Automatic
Irrigation System w/ Controller
and Backflow Device SF 17,240 $ 1.25 $21,550.00
Contract.doc 2 10/09/13
ITEM
EST'D.
NO.
DESCRIPTION
UNIT
QTY
UNIT PRICE
TOTAL PRICE
9.
Furnish and Install New 90/10
Turf Sod and Fertilizer
SF
7,940
$ 0.45
$ 3,573.00
10.
Furnish and Install New
15 -Gallon Trees
EA
23
$ 75.00
$ 1,725.00
11.
Furnish and Install Shrub Plant
Materials
LS
1
$ 5,315.50
$ 5,315.50
12. Furnish All Labor, Materials and
Equipment to Provide a 90 -Day
Landscape Maintenance Period LS 1 $ 1,750.00 $ 1,750.00
TOTAL $50,531.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 20 WORKING DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
Contractdoc 3 10/09113
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR:
CITY OF LODI
By:
Konradt Bartlam
City Manager
By: Date:
Title
(CORPORATE SEAL)
Attest
City Clerk
Approved As To Form
D. Stephen Schwabauer
City Attorney
Contractdoc 4 10/09/13
1. AA#
2. JV#
Ty
0 FJ
01 "' R'O 1 J S x e ut
A e. 9' 1 Wl kP T 'ST
FUND #
= - , �=T
ACCOUNT#
TO: Internal Services Dept - Bud et Division
AMOUNT
3. FROM: Rebecca Areida-Yadav
15, DATE:
10/14/2013
.4. DEPARTMENT/DIVISION: Public Works
Fund Balance
$
"EaUES.,T'ADJUSTMRR-C.'OFIAP,PRPOPRRI
0N'AS,LIS'-%QAEI,0W1
FUND #
BUS. UNIT#
ACCOUNT#
ACCOUNT TITLE
AMOUNT
A.
SOURCE OF
FINANCING
175
Deputy City Manager/Internal Services Manager
3205
Fund Balance
$
29,000.00
181 3205 Fund Balance $
30,000.00
1217 3205 Fund Balance $
12,000.00
B.
USE OF
FINANCING
175
175043
1825.1900
Debenecletti Park Enclosure
$
29,000.00
181 181043 1825.1900 Debenecletti Park Enclosure $
30,000.00
1217 1217043 1826.1900 Debenecletti Park Enclosure $
12,000.00
ase provide a description of the project, the total cost of the project, as well as justification for the
uested adjustment. If you need more space, use an additional sheet and attach to this form,
with Herrington Landscape Services for the landscaping at the Debenecletti Park masonry wall.
has authorized the appropriation adjustment, complete the following:
IMeeting Date: , Res No: Attach copy of resolution to this form.
IDepartment Head Signature:
8.-APRFt0V41L--8IGNATPU
Deputy City Manager/Internal Services Manager
Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2013-187
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT FOR DEBENEDETTI PARK MASONRY WALL
LANDSCAPING, 2160 WEST CENTURY BOULEVARD, AND
FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on October 9, 2013, at
11:00 a.m., for DeBenedetti Park Masonry Wall Landscaping, 2160 West Century Boulevard,
described in the plans and specifications therefore approved by the City Council on
September 4, 2013; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder
Bid
Hemington Landscape Services
$
50,531.00
Grover Landscape Services
$
52,853.00
Sierra Landscape Services
$
53,526.50
Green Growth Industries
$
57,788.00
Aerco Pacific
$
59,539.00*
Marina Landscaping
$
60,387.00
Emert Construction
$
60,464.00
Dominguez Landscape Services
$
84,505.18
Environmental Landscape Solutions
$
91,040.00
*Corrected Bid Total
WHEREAS, staff recommends awarding the contract for DeBenedetti Park Masonry
Wall Landscaping, 2160 West Century Boulevard, to the low bidder, Hemington Landscape
Services, Inc., of Cameron Park, California, in the amount of $50,531.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for DeBenedetti Park Masonry Wall Landscaping, 2160 West Century Boulevard, to
the low bidder, Hemington Landscape Services, Inc., of Cameron Park, California, in the
amount of $50,531; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract; and
BE IT FURTHER RESOLVED that funds be appropriated for the project from Storm
Impact Mitigation Fees, Water Capital, and Parks Impact Mitigation Fees in the amount of
$71,000.
Dated: November 6, 2013
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2013-187 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 6, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS —None
&OHLL-OLSON
City Clerk
2013-187