HomeMy WebLinkAboutAgenda Report - November 6, 2013 C-03AGENDA ITEM Coo 3
CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Accept Quarterly Report of Purchases between $10,000 and $20,000
MEETING DATE:
PREPARED BY:
November 6, 2013
Deputy City Manager
RECOMMENDED ACTION: Accept quarterly report of purchases between $10,000 and $20,000.
BACKGROUND INFORMATION: During the third calendar quarter of 2013, the following purchases were
awarded. Background information for each purchase is attached as
Exhibits A through Q.
Exh
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
Date
7/1/13
7/1/13
7/3/13
7/3/13
7/6/13
7/16/13
7/18/13
7/18/13
7/24/13
8/13/13
8/20/13
8/21/13
8/26/13
9/2/13
9/4/13
9/12/13
9/19/13
Contractor
Dell
Classroom Essentials Online
Downtown Ford
Downtown Ford
Logical Design Inc.
Milsoft Utility Solutions
Adamson Police Products
San Diego Police Equipment Co., Inc.
Municipal Emergency Services, Inc.
HD Supply
Ricoh USA, Inc.
Municipal Maintenance Equipment
Golden State Flow Measurement Inc.
CDWG
Dell
Lodi Sporting Goods
All -phase Electric Supply Co.
Project
Server Support Renewal
Kirst Hall Chair Replacement
EUD Field Services
EUD Field Services
IBM Support and Maintenance
Milsoft Software Maintenance
Duty and Training Ammunition
Duty and Training Ammunition
Morning Pride Turnout 2013
#477 MCM Bare AA Conductor
Police Department Copiers
Vacuum Truck Blower Repair
Grape Festival Meter Replacement
MS Office Upgrades
PC Replacement
Soccer Goals for DeBenedetti Park
Holophane Light Fixtures and
Globes
Award Amt.
$13,992.00
$10,778.23
$19,642.71
$19,062.75
$15,714.00
$14,370.00
$19,440.00
$10,970.47
$18,650.52
$10,206.00
$10,511.50
$19,800.15
$13,560.21
$12,508.32
$16,714.19
$14,990.40
$13,176.00
FISCAL IMPACT: Varies by project. All purchases were budgeted in the 2013-2014 Financial Plan.
FUNDING AVAILABLE: Funding as indicated on Exhibits.
Attachments
Jordan Ayers, Deputy Ci y Manager
APPROVED:
Konradt Bartlam, City Manager
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
Server Support Renewal
DEPARTMENT:
ISD
CONTRACTOR
Dell
AWARD AMOUNT:
$13,992.00
DATE OF RECOMMENDATION:
7/1/2013
BIDS OR PROPOSALS RECEIVED:
Dell Marketing LP $13,992.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Factory warranties for several of the City's critical Dell servers expired and needed to be
renewed.
FUNDING: 100411.7335
Prepared by: Steve Mann
Title: IS Manager
Reviewed by:
Purchase Order No. 21900
PROJECT NAME: Kirst Hall Chair Replacement
DEPARTMENT: Parks, Recreation and Cultural Services
CONTRACTOR Classroom Essentials Online
AWARD AMOUNT: $10,778.23
DATE OF RECOMMENDATION: 7/1/13
BIDS OR PROPOSALS RECEIVED:
Classroom Essentials $9,979.84
plus tax $798.39
Belnick Incorporated $15,407.22
Mity-Lite $12,964.55
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Low Bid
FUNDING:
Purchase Order No 21952
347112.7719 ($10,000) and 347115.7331 ( $778.23)
Prepared by: Mandi Dumlao
Title:
Reviewed by:
EXHIBIT C
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
EUD Field Services
DEPARTMENT:
Electric Utility
CONTRACTOR
Downtown Ford
AWARD AMOUNT:
$19,642.71
DATE OF RECOMMENDATION:
July 3, 2013
BIDS OR PROPOSALS RECEIVED:
Downtown Ford $19,642.71
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This vehicle is being purchased to replace a Dodge Stratus used by field services. This Ford
Pick-up truck is being purchased under the CMAS list, State of California
Contract #1-13-23-20A.
FUNDING: 1611201.7851
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No. 21908
EXHIBIT D
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Downtown Ford
EUD Field Services
Electric Utility
Downtown Ford
$19,062.75
July 3, 2013
"NO BID" or NO RESPONSE RECEIVED:
$19,062.75
BACKGROUND INFORMATION & BASIS FOR AWARD:
This vehicle is being purchased to replace a Windstar Van used by field services. This Ford
Pick-up truck is being purchased under the CMAS list, State of California
Contract #1-13-23-20A.
1611201.7851
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.* 2_1909
EXHIBIT E
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: IBM Support and Maintenance
DEPARTMENT: Internal Svcs - ISD
CONTRACTOR Logical Design Inc
AWARD AMOUNT: $16,714
DATE OF RECOMMENDATION: 7/6/13
BIDS OR PROPOSALS RECEIVED:
Logical Design Inc. $15,714
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION $ BASIS FOR AWARD:
This is an annual support contract cogvering hardware and software for the IBM AS400
computer. IBM requires that renewals be purchased through the original vendor, in this case
Logical Design Inc.
FUNDING: 100411.7335
Prepared by: Steve Mann
Title: IS Manager
Reviewed by:
Purchase Order No. 21940
EXHIBIT F
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Milsoft Software Maintenance
DEPARTMENT: Electric Utility
CONTRACTOR Milsoft Utility Solutions
AWARD AMOUNT: $14,370.00
DATE OF RECOMMENDATION: July 16, 2013
BIDS OR PROPOSALS RECEIVED:
Milsoft Utility Solutions $14,370.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This purchase is from a sole source supplier. Milsoft is the only supplier of maintenance
services for Milsoft software.
FUNDING: 160612.7369
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No. 21953
EXHIBIT G
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Duty and Training Ammunition
Police Department
Adamson Police Products
$19,440.00
July 18, 2013
BIDS OR PROPOSALS RECEIVED:
Adamson Police Products $19,440.00
Dooley Enterprises $19,980.00
"NO BID" or NO RESPONSE RECEIVED:
NA - No other suppliers authorized to sell Ammo
BACKGROUND INFORMATION & BASIS FOR AWARD:
There are only two authorized Winchester ammunition dealers that suply specific law
enforcement ammo. Both Adamson Police Products and Dooley Enterprises offer the
ammunition at the same price. It is recommended that the purchase be made from Adamson as
the ammo can be picked up in Hayward and we do not have to pay over $500 in shipping.
FUNDING:
Purchase Order No. 21968
101031.7306
Prepared by: Patsy Tucker a)
Title: S ni Policed m strative Clerk
Reviewed by:
(.A4m
EXHIBIT
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Duty and Training Ammunition
Police Department
San Diego Police Equipment Co., Inc.
$10,970.47
July 18, 2013
BIDS OR PROPOSALS RECEIVED:
San Diego Police Equipment Co., Inc. $10,970.47
"NO BID" or NO RESPONSE RECEIVED:
NA - No other suppliers authorized to sell Ammo
BACKGROUND INFORMATION & BASIS FOR AWARD:
Federal Ammunition designated San Diego Police Equipment Co., Inc., as the sole provider of
law enforcement .223 ammunition. A copy of the Federal distributor contact information for
California is attached. Federal ammunition from any other source is not available in the
quantities and pricing provided by the manufacturers distributor.
FUNDING: 101031.7306
Prepared by: Patsy Tucker
Title: Sen- Police AgImil i trative Clerk
Reviewed by:
IAL- gjLL�L41
v .1
Purchase Order No. 21969
EXHIBIT I
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Morning Pride Turnout 2013
DEPARTMENT: Fire
CONTRACTOR Municipal Emergency Services, Inc
AWARD AMOUNT: $18,660.62
DATE OF RECOMMENDATION: July 24, 2013
BIDS OR PROPOSALS RECEIVED:
MES $18,650.52
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Western Fire Chiefs GPO "piggyback, publicly awarded contract" per 44 C.F.R. & 13.36 (b)(1)
FUNDING: 102012.7306
Prepared by: Jeff S. Larson
Title: Battalion Chief
Reviewed by:
Purchase Order No. 21994
EXHIBIT J
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: #477 MCM BARE AA CONDUCTOR
DEPARTMENT: Electric Utility
CONTRACTOR HD Supply
AWARD AMOUNT: $10,206.00
DATE OF RECOMMENDATION: August 13, 2013
BIDS OR PROPOSALS RECEIVED:
HD Supply $10,206.00
All Phase $10,659.96
General Pacific $19,663.22
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This cable is being purchased for an Electric Utility project which will require replacing 10,000
feet of 477 cable.
FUNDING:
Purchase Order No. 21953
160.1496
Prepared by: Thomas Dean
Title: Ele tric Materials Technician
Reviewed by. '
EXHIBIT K
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Police Department Copiers
DEPARTMENT: Police
CONTRACTOR Ricoh USA, Inc.
AWARD AMOUNT: $10,551.50
DATE OF RECOMMENDATION: 8/20/2013
BIDS OR PROPOSALS RECEIVED:
Richoh USA, Inc. $10,511.50
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The City of Lodi Police Department has leased five photocopier machines from Ricoh USA
(formerly IKON) since July 2008. Ricoh has agreed to extend the lease for an additional three
(3) years at the same rates exactly as charged before.
FUNDING: 101031.7302
Prepared by: Kirk J. Evans
Title: Mana ement Analyst
Reviewed by:
Purchase Order No. 22060
EXHIBIT L
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Vacuum Truck Blower Repair
DEPARTMENT: Public Works
CONTRACTOR Municipal Maintenance Equipment (MME)
AWARD AMOUNT: $19,800.15
DATE OF RECOMMENDATION: 08/21/2013
BIDS OR PROPOSALS RECEIVED:
MME $19,800.15
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Public Works Municipal Utility Services operates a 1998 Vac -Con Vacuum truck (04-038) for the
maintenance and cleaning of the utility sewer pipes. One of the main components of the truck
(suction fan assembly) is rusted out completely. Fleet Services recommends the complete new
suction fan assembly replacement. MME is the exclusive authorized Vac -Con dealer for
replacement parts in California.
FUNDING: 170405.7333 170401.7333 180451.7333
Prepared by: Randy Laney
Title: Fleet Services Supervisor
Reviewed by:
Purchase Order No. 22063
EXHIBIT M
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
Grape Festival Meter Replacement
DEPARTMENT:
Public Works Dept
CONTRACTOR
Golden State Flow Measurement Inc.
AWARD AMOUNT:
$13,660.21
DATE OF RECOMMENDATION:
8/26113
BIDS OR PROPOSALS RECEIVED:
Golen State Flow Measurement Inc. $13,560.21
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a sole source provider, Golen State Flow Measurement is the only Distributor in
Northern CA for Senses meters.
FUNDING: 1801496.
Prepared by:
Title:
Reviewed by:
Purchase Order No. 22067
i:Tf-3 Y iil
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
CDWG
MS Office Upgrades
ISD
CDWG
$12,508.32
912/13
"NO BID" or NO RESPONSE RECEIVED:
$12,508.32
BACKGROUND INFORMATION & BASIS FOR AWARD:
City Council approved the purchase of an upgraded email system. It was determined that 33
City PCs are running old software that will not work once the email system is upgraded. These
PCs will be upgraded to MS Office 2010, a compatible version with the new system.
FUNDING:
Purchase Order No. 22083
123001.7715
Prepared by: Steve Mann
Title: IS Manager
Reviewed by:
EXHIBIT 0
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: PC Replacement
DEPARTMENT: ISD
CONTRACTOR Dell
AWARD AMOUNT: $16,714.19
DATE OF RECOMMENDATION: 9/4/13
BIDS OR PROPOSALS RECEIVED:
Dell $16,714.19
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Thirteen computers in Fire, Community Center, Human Resources, MSC, Police Partners,
Parks and Recreation, and Library have been identified by the Deputy City Manager as being
too old and needing replacement.
FUNDING: 123001.7715
Prepared by: Steve Mann
Title: IS Manager
Reviewed by:
Purchase Order No. 22085
EXHIBIT P
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Soccer goals for DeBenedettl Park
DEPARTMENT: Parks, Recreation, & Cultural Svcs
CONTRACTOR Lodi Sporting Goods
AWARD AMOUNT: $14,990.40
DATE OF RECOMMENDATION: 9/12/13
BIDS OR PROPOSALS RECEIVED:
Lodi Sporting Goods $14,990.40
Sports Facilities Group $15,364.20
BSN Sports $20,338.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
DeBeneditti park will be City of Lodi's newest Sport facility with the addition of soccer
goals.Three vendors were asked to quote Bison All Aluminum "No Tip" Portable Soccer Goals.
Lodi Sporting Goods was the low bidder for exact product specified.
FUNDING:
Purchase Order No. 22102
1217045.1820
Prepared by: Steve Dutra
Title: Parks Superintendent
Reviewed by: I
h
EXHIBIT Q
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Holophane light fixtures and globes
DEPARTMENT: Electric Utility
CONTRACTOR All -phase Electric Supply Co.
AWARD AMOUNT: $13,176.00
DATE OF RECOMMENDATION: 09/19/13
BIDS OR PROPOSALS RECEIVED:
All -phase Electric Supply $13,176.00
CED $14,860.31
Platt $13,892.53
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is inventoried by the EUD for replacement of units that are damaged or have reached the
end of their useful life.
FUNDING: 160.1496
Prepared by: Thomas Dean
Title: Electri eri s' " chnician
Reviewed by:
Purchase Order No. 22108 VIVO