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Home My WebLink AboutAgenda Report - October 16, 2013 C-13E AGENDA ITEM C4013 CITY OF LODI ,. COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing Lodi Police Department to Participate in a Selective Traffic Enforcement Program Grant and Sobriety Checkpoint Grant funded by the Office of Traffic Safety and Appropriate Funds in the amount of $182,300 MEETING DATE: PREPARED BY: October 16, 2013 Chief of Police RECOMMENDED ACTION: Adopt resolution authorizing Lodi Police Department to participate in a Selective Traffic Enforcement Program Grant and a Sobriety Checkpoint Grant funded by the Office of Traffic Safety and appropriating funds in the amount of $182,300. BACKGROUND INFORMATION: Lodi has a significant problem with alcohol- and speed -related fatal and injury collisions, including those involving pedestrians, bicyclists, hit-and-run drivers, and motorcyclists. The OTS develops rankings based on the Statewide Integrated Traffic Records System data for collisions reported by agencies other than the California Highway Patrol. The most recent available rankings are for 2010. Lodi is ranked 37th out of 103 California municipalities in the 50,000 -to -100,000 population category. By adopting this resolution, the Police Department will receive $182,300 in grant funding from the Office of Traffic Safety (OTS) to implement a comprehensive traffic safety enforcement program to reduce fatal and injury collisions where the primary collision factor is driving under the influence (DUI) or speed. The project will reduce motorcycle -involved fatal and injury collisions and bicycle/pedestrian-involved collisions. To address DUI, the Police Department deploys existing officers on weekend and holiday evenings for DUI saturation enforcement and will conduct 12 DUI checkpoints during the grant period. The grant includes motorcycle saturation enforcement, bicycle/pedestrian enforcement, and general traffic safety enforcement. To address hit-and-run collisions, the Police Department will conduct driver's license checkpoints at all DUI checkpoints. With Council approval, the City of Lodi and State of California OTS will enter into an agreement that provides $182,300 to the City to fund enhanced enforcement, grant -required training, and the purchase of related materials and equipment. FISCAL IMPACT: This grant will allow the City to conduct needed education and enforcement without using General Fund dollars. FUNDING AVAILABLE: 2013/2014 DUI Selective Traffic Enforcement Program Grant (236021) 2013/2014 DUI Sobriety Checkpoint Grant (236020) APPROVED: Konradt Bartlam, City anager Adopt Resolutions Authorizing Lodi Police Department to Participate in a Selective Traffic Enforcement Program Grant and Sobriety Checkpoint Grant funded by the Office of Traffic Safety and Appropriate Funds ($182,300) October 16, 2013 Page Two w N -� wMt9.=� Jordan- Deputy City Manager/Internal Services Director Mark Helms Chief of Police MH/SC/PO/pjt Prepared by: Sgt. Shad Canestrino cc: City Attorney STA'T'E OF CAMFORNIA OFFICE OF TRAFFIC SAFETY 2208 KAUSEN DRIVE, SUITE 300 ELK GROVE, CA 95758 www.ots.ca.gov (916) 509-3080 (800) 735-2929 (TWFDD-Referral) (916) 509-3055 (FAX) September 26, 2013 David Griffin, Lieutenant Lodi Police Department 215 West Elm Street Lodi, CA 95240 Dear Lieutenant Griffin: EDMUND G. BROWN JR., GOVERNOR s MW 6tJ�l� t� r-' :mom' ao Lill o•+"' CALIFORNIA OFFICF OF TRAFFIC SAFEST Grant No. PT1462 The Office of Traffic Safety (OTS) has approved your traffic safety grant as part of the California Traffic Safety Program. Costs incurred must be in accordance with your grant agreement, and recorded in your accounting system. No other costs can be allowed without OTS approval. Costs incurred prior to the starting date or subsequent to the closing date of this grant are not reimbursable. Within the fust quarter of your grant period, your Coordinator will provide you with information about operational and fiscal requirements, as well as tools to manage your new grant. Please refer to the above grant number in all your communications with this office. If you have any questions, please contact Jady Ramirez, Regional Coordinator, at (916) 509-3022 or e-mail at jady.ramirez@ots.ca.gov. Sincerely, RUSSIA CHAVIS Acting Director 0:�'M Enclosures cc: Konradt Bartlam Ruby Paiste Fiscal State of California - Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT - Page I OTS -38 (Rev. 6/13) PT1462 1. GRANT TITLE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM 2. NAME OF APPLICANT AGENCY CITY OF LODI 4. GRANT PERIOD 3. AGENCY UNIT TO HANDLE GRANT From: 10/01/13 POLICE DEPARTMENT To: 09/30/14 5. GRANT DESCRIPTION To reduce the number of persons'killed and injured in crashes involving alcohol, speed, red light running, and other—' primary collision factors, "best practice" strategies will be conducted on an overtime basis. The funded strategies may include: DUI saturation patrols to apprehend drunk drivers; warrant service operations targeting DUI violators who failed to appear in court or violate probation; stakeouts, a "HOT Sheet" program and court stings. The program may also concentrate on speed, aggressive driving, seat belt enforcement, intersection operations with disproportionate numbers of traffic crashes and special enforcement operations encouraging motorcycle safety. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. FEDFRAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 89,350.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A (OTS -3 8b) - Problem Statement, Goals and • Exhibit A -Certifications and Assurances Objectives and Method of Procedure . Exhibit B* - OTS Grant Program Manual • Schedule B (OTS -38d) - Detailed Budget Estimate and Sub -Budget Estimate (if applicable) • Schedule B (OTS-3So- Budget Narrative and Sub - Budget Narrative (if applicable) *Items shown with an asterisk (*), are hereby incorporated by reference and trade a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca. ov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the Darties hereto. _$. APPROVALSIGNATURES A. GRANT DIRECTOR NAME: DAVID GRIFFIN PHONE: TITLE: LIEUTENANT FAx: ADDRESS: 215 W. ELM STREET LODI, CA 95240 v .............. B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY 209-333-5517 [. NAME: KONRADT BARTLAM PHONE: 209-333-6700 209-333-6792 ? TITLE: CITY MANAGER FAX: 209-333-6807 ADDRESS: 221 W. PINE STREET Low, CA 95240 E- a: DGRIFFIN(")PD. DI.GOV E-MAIL: LAM@LODLGOV (Signature) (D te) Signaturef (Date) - .._ .. C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED To RECEIVE PAYMENTS NAME: RUBY PAISTE PHONE: 209-333-2591 NAME: FINANCE DEPARTMENT TITLE: FINANCE MANAGER ADDRESS: 310 W. ELM STREET LODI, CA 95240 E-MAIL: RPAISTE@LODI.GOV (Signature) rte. W as to fo FAX: 209-333-6795 j ADDRESS: 310 WEST ELM STREET LODI, CA 95240 9. DUNS NUMBER DuNs#: 020004552 811(, /�� REGISTERED 221 W. PINE STREET / ADDRESS & LODI CA 95241-1910 m _._5 ZIP: 7 Page 2 (Office of Traffic Safety Use Only) EFFECTIVE DATE OF AGREEMENT: 10/1/2013 GRANTEE CITY OF LODI GRANT NO. PT1462 8. Fin Action No. 1 Date: 8/28/2013 10. TYPE OF AGREEMENT Initial XF Revision Cont. PAID MEDIA 1PROGRAM INCOME TASK NO. F.F.Y. Revision No, Date: 1 2 2014 . 9. Action Taken 11. FUNDING DISPOSITION & STATUS Fiscal Year Amount Initial approval of 2014 FISP funds obligated. ;, 2013-14 89,350.00 I Total 89,350.00 Obligated This Action Previously Obligated Total Amount Obligated Amount Suspended TOTAL FUNDS PROGRAMMED 89,350.00 0.00 89,350.00 0.00 89,350.00 FUNDING DETAIL FUND CFDA ITEM APPROPRIATION FY AMOUNT 164AL 20.608 2700-101-0890 (21112) 2012-13 $ 36,301.00 402PT 20.600 2700-101-0890 (21112) 2012-13 $ 53,049.00 12. BUDGET SUMMARY (From Schedule B Detail) - FISCAL YEAR GRANT PERIOD ENDING: 9/30/207 2013-14 2013-14 TOTAL GRANT COST CATEGORY GRANT PERIOD PRIOR GRANT TOTAL GRANT BUDGET ESTIMATE A. Personnel Costs 56,672.00 0.00 56,672.00 56,672.00 B. Travel Expenses 6,000.00 0.00 6,000.00 6,000.00 C. Contractual Services 0.00 0.00 0.00 0.00 D. Equipment 15,467.00 0.00 15,467.00 15,467.00 E. Other Direct Costs 11,211.00 0.00 11,211.00 11,211.00 F. Indirect Costs 0.00 0.00 0.00 0.00 TOTAL FEDERAL FUNDS 89,350.00 0.001189,350.00 89,350.00 13. GRANT APPROVAL & AUTHORIZATION TO EXPEND OBLIGATED FUNDS A. APPROVAL RECOMMENDED BY B. AGREEMENT & FUNDING AUTHORIZED BY NAME: JADY RAM IREZ NAME: LESLIE WITTEN-ROOD --TiT-LE: Regional-Goordinator--- — TiTt _t-Director,,Operati S PHONE: (916) 509-3052 EMAIL: )udy.dancy(a ots.ca.gov Office of Traffic Safety Office of Traffic Safety 2208 Kausen Drive, Suite 300 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 Elk Grove, CA 9575 Signature Signature OTS -38a* (Rev. 2113) GME — STEP (Overtime) SCHEDULE A GRANT No. PT 1462 GRANT DESCRIPTION PAGE 1 PROBLEM STATEMENT In 2011, California's traffic fatalities increased 2.6 percent (2,720 vs. 2,791) — still one of the lowest levels since the federal government began recording traffic fatalities in 1975. California 2011 Mileage Death Rate (MDR) — fatalities per 100 million miles traveled - is 0.87, and marks the third time California has been below 1.0. California is much better than the national 1.1 1 MDR. Fatality rates increased 3 percent from 2010 to 2011, and are projected to increase an additional 3 percent in 2012. Alcohol -impaired driving fatalities (fatalities in crashes involving a driver or motorcycle rider (operator) with a blood alcohol concentration (BAC) of 0.08 grams per deciliter (g/dQ or greater) matches our historic low of 774 in 2010 and 2011. The 774 figure is the lowest DUI death total ever. As a percent of total fatalities, alcohol - impaired fatalities decreased from 29 percent in 2010 to 28 percent in 2011. This number has remained virtually unchanged in the past five years and DUI arrests have dropped in 2011 to 180,212 as compared to 195,897 in 2010. The 2011 DUI arrest figure represents the lowest DUI arrests since 2002. For the second year in row, OTS commissioned an observational survey of cell phone use by drivers within the state, looking for hand-held and hands-free talking as well as texting and other use of mobile devices while driving. The overall rate was 10.8 percent of drivers on the road using cell phones at any given daylight time, up from 7.3 percent in 2011. Although observed cell phone use increases were seen across all age groups, 16 to 25 year olds showed a dramatic rise, doubling from 9 percent to. 18 percent. The problem of drugged driving continues to rise. Based on data from the National Highway Traffic Safety Administration, 30 percent of all drivers who were killed in motor vehicle crashes in California in 2011 tested positive for legal and/or illegal drugs, a percentage that has been increasing since 2006. Motorcycle fatalities increased 15 number were killed in 2012. OTS -38b (Rev. 6/13) from 352 in 2010 to 414 in 2011. Proiections indicate a similar GME - STEP (Overtime) SCHEDULE A GRANT No. PT1462 GRANT DESCRIPTION PAGE 2 Primary Collision Factor: Over the years, approximately 60 to75 percent of fatal and injury -combined collisions involved various Primary Collision Factors (PCF) such as, DUI, speed, right-of-way, traffic signals and signs, pedestrian violations, and improper turning. _ 5� V �,n`,.'-. " vs 2410 :C?34 et21 r 2011 t -s3+ Collisions Victims Collisions 1. Improper Turning Collisions 512 21,764 2. Driving Under the Influence 2 2 470 12,477 3. Speed 394 48,999 4. Traffic Signals & Signs 241 362 5,460 5. Right of Way 333 167 24,897 Total Injured 1,905 113,597 Total Fatal and Injury Collisions Inured Fatal 162,569 Using local data (not OTS Rankings or S WITRS), complete the table below. Collision Type 2410 2011 2012 Collisions Victims Collisions Victims Collisions Victims Fatal 2 2 1 1 0 0 Injury 193 253 241 320 243 333 Fatal I In'ur Killed Injured Fatal Iniury Killed Inured Fatal In'ur Killed Injured Alcohol Involved 1 23 1 26 0 24 0 30 0 75 0 30 Hit & Run 0 29 0 33 0 18 0 34 0 246 0 36 Nighttime (2100-0259 hours 0 26 0 29 1 22 1 34 0 95 0 23 Top 3 Primary Collision Factors Fatal Injury I Killed Injured #1- 22107(a) CVC -116 crashes 0 16 0 22 #2- 22350 CVC -113 crashes 0 47 0 63 #3- 23152(a) CVC -75 crashes 0. 22 0 30 OTS -38b (Rev. 6113) GME -- STEP (Overtime) SCHEDULE A GRANT No. PT1462 GRANT DESCRIPTION PAGE 3 OFFICE OF TRAFFIC SAFETY — 2010 RANKINGS The QTS Rankings provide individual cities a way to compare their city's traffic safety statistics to those of other cities. with similar -sized populations. Cities can use these comparisons to see what traffic safety areas they may have problems in and which they were doing well in. Identifying emerging or on-going traffic safety problem areas help cities pian how to combat the problems. It should be noted that OTS rankings are only indicators of potential problems; there are many factors that may either understate or overstate a city/county ranking that must be evaluated based on local circumstances. The OTS Rankings are determined by the following: (1) Victim and collision data for the rankings is taken from the latest available California Highway Patrol (CHP) Statewide Integrated Traffic Records System (SWITRS) data; (2) Victim and collision rankings are based on rates of victims killed and injured or fatal and injury collisions per "1,000 daily -vehicle - miles -of -travel" (Caltrans data) and per "I,000 average population" (Department of Finance data) figures. This more accurately ensures proper weighting and comparisons when populations and daily vehicle miles traveled vary; (3) DUI arrest totals and rankings are calculated for cities only and are based on rates of non -CHP DUI arrests (Department of Justice data). This is so that local jurisdictions can see how their own efforts are working; and (4) Counties are assigned statewide rankings, while cities are assigned population group rankings. NOTE: City rankings are for incorporated cities only. County Rankings include all roads — state, county and local — and all jurisdictions — CHP, Sheriff, Police and special. OTS Rankings are calculated so that the higher the number of victims or collisions per 1000 residents in a population group, the higher the ranking. Number I in the rankings is the highest, or "worst." So, for Group B, a ranking of 1/53 is the highest or worst, 27/53 is average, and 53/53 is the lowest or best. The same methodology also applies for DUI arrest rankings. AGENCY NCIC COUNTY GROUP POPULATION (AVG) DVMT Lodi 3902 SAN JOAQUIN COUNTY C 62,284 524,033 VICTIMS RANKING BY RANKING BY KILLED AND DAILY VEHICLE AVERAGE TYPE OF COLLISION INJURED MILES TRAVELED _ POPULATION Total Fatal and Injury ....................... 255 311103 371103 Alcohol Involved .............................. 27 311103 381103 HBD Driver<21.................................. 3 321103 381103 HBD Driver 21-34 ............................... 4 661103 741103 Motorcyclists .................................... 7 481103 581103 Pedestrians ............................................... 24 201103 22/103 Pedestrians 8 91103 10/103 Pedestrians 2 361103 431103 Bicyclists.. .................................................. 24 261103 _ 331103 _ Bicyclists 2 631103 701103 Composite........................................................................... 27/103 321103 COLLISIONS Speed Related .................................. 34 46/103 551103 Nighttime ........................................... 26 171103 231103 Hit and Run ........................................ 29 91103 71103 DUI ARRESTS 244 o.65 % 661103 OTS -38b (Rev. 6/13) GME — STEP (Overtime) SCHEDULE A GRANT No. PTI462 GRANT DESCRIPTION PAGE 4 PERFORMANCE MEASURES GRANT GOADS 1 To reduce the number of persons killed in traffic collisions. 2. To reduce the number of persons injured in traffic collisions. 3. To reduce the number of persons killed in alcohol -involved collisions. 4. To reduce the number of persons injured in alcohol -involved collisions. 5. To reduce the number of persons killed in drug -involved collisions. 6. To reduce the number of persons injured in drug -involved collisions. 7. To reduce the number of motorcyclists killed in traffic collisions. 8. To reduce the number of motorcyclists injured in traffic collisions. 9. To reduce the number of motorcyclists killed in alcohol -involved collisions. 10. To reduce the number of motorcyclists injured in alcohol-invoIved collisions. 11. To reduce hit & run fatal collisions. 12. To reduce hit & run injury collisions. 13. To reduce nighttime (2100 — 0259 hours) fatal collisions. 14. To reduce nighttime (2100 — 0259 hours) injury collisions. GRANT OBJECTIVES 1. To issue a press release announcing the kick-off of the grant by November 15 of the first grant year. The press releases and media advisories, alerts, and materials should be emailed to the OTS Public Information Officer at pionots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 2. To include, when appropriate, that an at fault driver was suspected of or was in fact drug impaired (if possible note the drug involved, e.g., marijuana, prescription drugs, etc.) when reporting to the media the details from a crash or crash investigation. 3. To send all grant -related activity press releases, media advisories, alerts and general public materials to the template -based press release is used, the OTS PIO and Coordinator should be copied when the release is distributed to the press. If an QTS template is not used or is substantially changed, a draft press release should first be sent to the OTS PIO for approval. Drafts should be sent for approval as early as possible to ensure adequate turn -around time. Optimum lead time would be 10-20 days prior to the operation. Media communications reporting the results of grant activities such as Enforcement Operations are exempt from the recommended advance approval requirement. Activities such as warrant service operations, probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media coverage and to report the results. OTS -38b (Rev. 6113) GME - STEP (Overtime) SCHEDULE A GRAN -F No. PT1462 GRANT DESCRIPTION PAGE S 4. To use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. 5. To issue a press release prior to each, motorcycle safety enforcement operation to raise awareness about motorcycle safety in general and to draw attention to the motorcycle safety enforcement operations. If an OTS template is not used, the draft press releases, media advisories, alerts, and materials should be emailed to the OTS Public Information Officer at piio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 6. To email the OTS Public Information Officer at pio@ots.ca.gov'and copy your OTS Coordinator, at least 30 days in advance a short description of any significant grant related traffic safety event or program so OTS has enough notice to arrange for attendance and/or participation in the event. 7. To submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS Public Information Officer at pio(a7ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the production or duplication. 8. To include the OTS logo, space permitting, on grant funded print materials; consult your OTS Coordinator for specifics relating to this grant. 9. To develop and/or maintain a "Hot Sheet" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions by December 31. Updated Hot Sheets should be distributed to patrol and traffic officers monthly. 10. To submit (not required but encouraged by OTS) a California Law Enforcement Challenge application to CHP according to instructions on the CHP website http://www.chp.ca.gov/features/clee.ht_ml and submit a copy of the application to the Office of Traffic Safety by the last Friday of March. 11. To send 4 law enforcement personnel to the NHTSA-certified Standardized Field Sobriety Testing (SFST) training by January 31. 12. To send 4 law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST -certified training by January 31. 13. To send 2 1 law enforcement personnel to the IACP-certified Drug Recognition Expert (DRE) training program by March 31. 14. To conduct 36 DUI Saturation Patrols. LS To conduct 9 l)i&tracted_J].riving Pnfnreemen ni �ratin�l(�) t etinuclri-vcrs usingliandAe_L Al lanes and texting.� 16. To conduct 14 Traffic Enforcement operation(s), including but not limited to, primary collision factor violations. 17. To conduct 10 highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or collisions resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning and other primary collision factor violations by motorcyclists and other drivers. OTS -38b (Rev. 6/13) GME — STEP (Overtime) SCHEDULE A GRANT No. PT 1462 GRANT DESCRIPTION PAGE 6 18. To conduct 2 Warrant Service operation(s) targeting multiple DUI offenders who violate probation terms or fail to appear in court. 19. To participate in the National Distracted Driving Awareness Month in April. 20:"To participate in the statewide Click It or Ticket mobilization period in May. 2I. To collaborate with the county's "Avoid DUI Coalition" by: participating in all planning and scheduling meetings and MADD/Avoid DUI Seminars; providing your county Avoid Coordinator (Host) with your agency's schedule of operations that occur during any Avoid operational campaign period; and reporting daily, during holiday Avoid efforts, to the county Avoid Coordinator your agency's DUI arrests & DUI fatality information for the Avoid media campaign. NOTE- Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular police officer issue a specified or predetermined number of citations in pursuance of the goals and objectives hereunder. METHOD OF PROCEDURE Phase 1 — Program Preparation, Training and Implementation (0 Quarter of the Grant Year) • The police department will develop operational plans to implement the "best practice" strategies outlined in the objectives section. • A draft news release will be submitted to OTS to announce the grant program. • All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this quarter. • In order to develop/maintain the "Hot Sheets," research will he conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP program will be accomplished by deploying personnel at high collision locations. Phase 2 — Community Awareness (Throughout Grant Period) • The police department will work to create media opportunities throughout the grant period. to call attention to the innovative program strategies and outcomes. OTS -38b (Rev. 6113) GME -STEP (Overtime) SCHEDULE A GRANT No. PT1462 GRANT DESCRIPTION PAGE 7 Phase 3 -- Data Collection. & Reporting (Throughout Grant Period) • The police department will submit a Quarterly Performance Report (QPR) and a separate quarterly Schedule C within 30 days following each calendar quarter. • The final QPR, Schedule C, Claim and Executive Summary are due to OTS 30 days following the end of the grant period. • Reports shall be completed and submitted in accordance with OTS requirements specified in the Grant Program Manual. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will prepare the Executive Summary to accompany the final QPR. The Executive Summary will: (1) briefly state the original problem; (2) specify the most significant goals and objectives; (3) highlight the most significant activities that contributed to the success of the program and the strategies used to accomplish the goals; and (4) describe the program's accomplishments as they relate to the goals and objectives. ADMINISTRATIVE SUPPORT This program has full support of the City of Lodi. Every effort will be made to continue the activities after the grant conclusion. QTS -38b (Rev. 6113) SCHEDULE B DETAILED BUDGET ESTIMATE GRANT NO. PT 1462 Lodi Budget FUND NUMBER CATALOG NUMBER (CFDA) FUND DESCRIPTION 1 IS TOTAL COST TO MINIMUM PENALTIES FOR REPEAT 164AL 20.608 OFFENDERS FOR DRIVING WHILE 20.600 $ 15,467.00 INTOXICATED 15,467.00 $ STATE AND COMMUNITY 402PT 20.600 HIGHWAY SAFETY Category Sub -Total D. EQUIPMENT Changeable Message Signa Trailer with Radar Category Sub -Total Vireless Interface Device ortable Radio 'ategory Sub -Total . INDIRECT COSTS one COST CATEGORY FISCAL YEAR ESTIMATES 1 IS TOTAL COST TO GRANT 20.600 $ 15,467.00 PY-1 15,467.00 $ 15,467.00 10/1/13 15,467.00 CFDA thru A. PERSONNEL COSTS 1,000.00 10,211.00 9130/14 $ $ 1,000.00 10,211.00 $ Positions and Salaries $ 11,211.00 Overtime Traffic Enforcement Operations 20.600 $ 8,039.00 $ 8,039.00 Motorcycle Enforcement Operations 20.600 $ 5,742.00 $ 5,742.00 Distracted Driving Operations 20.600 $ 15,504.00 $ 15,504.00 Benefit Rate @ 8.45% 20.600 $ 2,475-00 $ 2,475.00 DUI Saturation Patrols 20.608 $ 20,673.00 $ 20,673.00 Warrant Service Operations 20.608 $ 2,297.00 $ 2,297.00 Benefit Rate @ 8.45% 20.608 $ 1,942.00 $ 1,942.00 Category Sub -Total $ 56,672.00 $ 56,672.00 B. TRAVEL EXPENSE In -State 20.600 $ 3,822.00 $ 3,822.00 In -State 20.608 $ 178.00 $ 178.00 Out -of -State 20.600 $ 2,000.00 $ 2,000.00 Category Sub -Total $ 6,000.00 $ 6,000.00 C. CONTRACTUAL SERVICES Category Sub -Total D. EQUIPMENT Changeable Message Signa Trailer with Radar Category Sub -Total Vireless Interface Device ortable Radio 'ategory Sub -Total . INDIRECT COSTS one Category Sub -Total $ GRANT TOTALI I $ 89,350.00 $ 89,350.00 OTS -38d (Rev_ 6/13) Page 1 of 2 -1 1 IS - 20.600 $ 15,467.00 $ 15,467.00 $ 15,467.00 $ 15,467.00 20.608 $ 20.608 $ 1,000.00 10,211.00 $ $ 1,000.00 10,211.00 $ 11,211.00 $ 11,211.00 Category Sub -Total $ GRANT TOTALI I $ 89,350.00 $ 89,350.00 OTS -38d (Rev_ 6/13) Page 1 of 2 SCHEDULE B DETAILED BUDGET ESTIMATE GRANT NO. PT 1462 Lodi Budget OTS-38d.(Rev. 6/13) Page oft SCHEDULE B-1 GRANT No. PT1462 BUDGET NARRATIVE Page 1 I PERSONNEL COSTS Overtime Overtime for -grant funded law enforcement operations may be conducted by personnel--such-as a Lieutenant, Sergeant, Corporal, Deputy, Officer, Community Services Officer, Dispatcher, etc., depending on the titles used by the agency and the grantees overtime policy. Personnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range of $ 58.88 /hour to L71.78 /hour. Overtime reimbursement will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified. Overtime Benefit Rates Workers Compensation 7.00% Medicare 1.45% TOTAL BENEFIT RATE 8.45% TRAVEL EXPENSE In State - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Vehicular Homicide Seminar and OTS Leadership and Training Seminar 11 conferences, seminars or training not specifically identified in the Schedule B-1 (Budget Narrative) must be approved by OTS All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. Out -Of -State - Appropriate staff may attend Lifesavers (Nashville, TN) and Governors Highway Safety Association annual meeting (Grand Rapids, MI) in support of the grant goals and objectives. All out-of-state travel not specifically identified in the Schedule B-1 (Budget Narrative) must receive written approval from the OTS Director. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals vrovided at conferences when rezistration fees are paid with OTS L -rant funds. CONTRACTUAL SERVICES None OTS -3 8f (Rev. 6/13) SCHEDULE B-1 GRANT No. PT1462 BUDGET NARRATIVE Page 2 EQUIPMENT 1 Changeable Message Sign Trailer(s) - fully equipped changeable message sign trailer(s):that,isportable and fully programmable with a digital display to post traffi&'safety messages and information during OTS funded operations. OTHER DIRECT COSTS 4 Wireless Interface Device(s) — communication device that integrates into the motorcycle helmet for officer communication. This allows officer to officer communication up to one mile away when the police radio is busy during OTS funded operations including distracted driving and saturation patrols. 4 Portable Radio(s) - Wireless communication system that integrates into the motorcycle helmet and allows communication between officers and dispatch as well as communication between officers while conducting grant related activities. INDIRECT COSTS None PROGRAM INCOME There will be no program income generated from this grant. OTS -3 8.f (Rev. 6/13) CAUPORNIA OFFICE or TRAFFIC SAFETY EXHIBIT A CERTIFICATIONS AND ASSURANCES Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49 CFR.§18.12. The officials named on the Grant Agreement, certify by way of signature on the Grant Agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: • 23 U.S.C. Chapter 4 - Highway Safety Act of 1966, as amended • 49 CFR Part 18 - Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments • 23 CFR Chapter II - (§§1200, 1205, 1206, 1250, 1251, & 1252) Regulations governing highway safety programs • NHTSA Order 462-6C - Matching Rates for State and Community Highway Safety Programs • Highway Safety Grant Funding Policy for Field -Administered Grants NONDISCRIMINATION The Grantee Agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (88), which prohibits discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the Americans with Disabilities Act of 1990 (101), as amended (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e) the Civil Rights Restoration Act of 1987 (100), which requires Federal -aid recipients and all subrecipients to prevent discrimination and ensure nondiscrimination in all of their programs and activities; (f) the Drug Abuse Office and Treatment Act of 1972 (92), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (91), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health Service Act of 1912, as amended (42 U.S.C. 290dd-3 and 290ee-3), relating to confidentiality of alcohol and drug abuse patient records; (i) Title Vill of the Civil Rights Act of 1968, as amended (42 U.S.C. 3601, et-seq.), relating to nondiscrimination in the sale, rental or financing of housing; (j) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (k) the requirements of any other nondiscrimination statute(s) which may apply to the application. 1 Certifications and Assurances (Rev. 2013) CAUFOMA OFFICE of TRAFFIC SAFETY EXHIBIT A CERTIFICATIONS AND ASSURANCES BUY AMERICA ACT The Grantee Agency will comply with the provisions of the Buy America Act (49 U.S.C. 5323(j)), which contains the following requirements: Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non- domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. POLITICAL ACTIVITY (HATCH ACT) The Grantee Agency will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508) which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form_ to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all sub - award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31; U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 2 Certifications and Assurances (Rev. 2013) CALIFORMA OFFICE or TRAFFIC SAFETY EXHIBIT A CERTIFICATIONS AND ASSURANCES RESTRICTION ON STATE LOBBYING None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, it-h=.ane exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION Instructions for Primary Certification By signing and submitting this Grant Agreement, the Grantee Agency official is providing the certification set out below. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the Grantee Agency official to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the Grantee Agency official knowingly rendered an erroneous certification, in addition to other remedies available to the Federal. Government, the department or agency may terminate this transaction for cause or default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to which this Grant Agreement is submitted if at any time the Grantee Agency official learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. S.. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, Grant Agreement, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may contact the department or agency tow ich this Grant Agreement is being submitted for assistance in obtaining a copy of those regulations. 6. The Grantee Agency official agrees by submitting this Grant Agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in thiscovered transaction, unless authorized by the department or agency entering into this transaction. 3 Certifications and Assurances (Rev. 2013) CALIFORNIA OFFICE of TRAFFIC SAFETY EXHIBIT`A CERTIFICATIONS AND ASSURANCES 7. The Grantee Agency official further agrees by submitting this Grant Agreement that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -tower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non - procurement Programs. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Covered Transactions (1) The Grantee Agency official certifies to the best of its knowledge and belief, that its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (b) Have not within a three-year period preceding this Grant Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a. public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of record, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/Grant Agreement had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the Grantee Agency official is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this Granit Agreement. 4 1 Certifications and Assurances (Rev. 2013) CALIFORNIA OFFICE OF TRAFFIC SAFETY EXHIBIT A CERTIFICATIONS AND ASSURANCES Instructions for Lower Tier Certification 1. By signing and submitting this Grant Agreement, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this Grant Agreement is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, Grant Agreement, and voluntarily excluded, as used in this clause, have the meanings.set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this Grant Agreement is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this Grant Agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. w 6_ The prospective lower tier participant further agrees by submitting this Grant Agreement that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non - procurement Programs. S. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. Certifications and Assurances (Rev. 2013) CALIFORNIA OFFICE or TRAFFIC SAFETY EXHIBIT A CERTIFICATIONS AND ASSURANCES 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily;,excluded from participation in this transactian An addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transactions 1. The prospective lower tier participant certifies, by submission of this grant agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,. such prospective participant shall attach an explanation to this grant agreement. 6 1 Certifications and Assurances (Rev. 2013) 1. AA# 2. JV# ,..3 • �. - _x-zY r�" err r�� 'ro*c 1 - :, a- +, „�zcF Yxn ;,�."T r F �:R.� %-t�� 4�3* �1 �?x�rct'3. P!0!A �[(fiN DJUS�F RE$.� ....,��'e�� .:•. :'fir. �? '� � � � '� � r� 7 �'* � �` �`,� �A � s ��'- �,p�z - ht � �v`u .sa..xs� �,tu,r,,., , k:�`-�'�i�u ski„•c�.u•v3-'ern .; lyz .r- ��.rr. ;car; xx•JS�. din 1s:�..�” ,r�5;' ." - '�a�`sti��sf, ; Cir TO: lintemalServices. Dept. - Bud et Division 3. FROM: Police Department 5. DATE: 9013113 4. DEPARTMENT/DIVISION: Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Grant funds will cover staff overtime to conduct DUI saturations, traffic enforcement operations, motorcycle operations, bicyclelpedestrian enforcement, and special enforcement operations. Grant funds are also allocated to cover the cost of grant mandated training for staff and supplies and equipment. Council has authorized the appropriation adjustment, complAe the following: Meeting Date: Head Signature: copy of resolution to this farm. 8��IP�I�OA$IGt.�,1,A'�R�.S, � .z�. '�. � � "�`�`� , w �;.a.� .�a.. •��"��`�..�s,��`.. �", FUND # BUS. UNIT # ACCOUNT#J ACCOUNT TITLE AMOUNT A. SOURCE OF 236 236020 5604 OTS Selective Traffic Enforcement $ 89,350.00 Program FINANCING B. USE OF FINANCING 236 236020 7102 Overtime $ 56,672.00 7358 Training and Education $ 6,000.00 7718 Grant Equipment $ 15,467.00 7359 Small Tools And Equipment $ 11,211.00 Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Grant funds will cover staff overtime to conduct DUI saturations, traffic enforcement operations, motorcycle operations, bicyclelpedestrian enforcement, and special enforcement operations. Grant funds are also allocated to cover the cost of grant mandated training for staff and supplies and equipment. Council has authorized the appropriation adjustment, complAe the following: Meeting Date: Head Signature: copy of resolution to this farm. 8��IP�I�OA$IGt.�,1,A'�R�.S, � .z�. '�. � � "�`�`� , w �;.a.� .�a.. •��"��`�..�s,��`.. �", Deputy City Managerlintemal Services Manager Date Submit completed form to the Budget Division with any required documentation - Final approval will be provided in electronic copy formai. 7. Approval Signatures (By -signing this page, Agency agrees to the terms and conditions which follow and are attached A. The Regents of the University of California Authorized B. Authorizing Official For Applicant Agency Signature Name: David Ragland w4 The Regents of the University of California s. q� School of Public Health, Berkeley, GRANT NUMBER a �Ya with Primary Funding from the SC14230 California Office of Traffic Safety Fax: (510) 643-992 GRANT 1. Title of Program SOBRIETY CHECKPOINT GRANT PROGRAM FOR 2013.2014 2. Name of Applicant Agency 4. Period of Grant LODI, CITY OF Month - Day - Year From: 10101113 3. University of California Berkeley, Safe Transportation Research and Education Center DAVID RAGLAND, PRINCIPAL INVESTIGATOR, UC BERKELEY SAFE TRANSPORTATION 2614 Dwight Way #7374 RESEARCH AND EDUCATION CENTER To; 09130/14 5. Description of Program The goal of the Sobriety Checkpoint Grant Program for 2013-2014 Is to reduce the number of victims killed and Injured in alcohol -involved crashes in participating cities, The period of this grant contract ("contract"). October 01, 2013 to September 30, 2014, encompasses two national mobilization periods: the Winter Holiday Mobilization period, December 13, 2013 - January 01, 2014, and the labor Day Mobil€nation period, August 15, 2014 - September 01, 2014. The Lodi Police Department will conduct sobriety checkpoints in Lodi in accordance with this contract, The contract includes the attached Schedule A - Descriptions, Schedule B - Detailed Budget Estimate, Schedule B-1 - Budget Narrative, and Schedule C - Terms and Conditions. 6. Federal Funds Allocated Under This Grant Shall Not Exceed: $92,950-00 7. Approval Signatures (By -signing this page, Agency agrees to the terms and conditions which follow and are attached A. The Regents of the University of California Authorized B. Authorizing Official For Applicant Agency Signature Name: David Ragland Phone: (510) 642-465 Name: David Griffin Phone: (209) 333-5517 Title: Director, SafeTREC Fax: (510) 643-992 Title; Lieutenant Fax: (209) 333-6792 Address: UC Berkeley Address: 215 West Elm Street Safe Transportation Research and Education Center Lodi, CA 95240 2614 Dwight Way #7374 Berkeley, CA 94720-7374 Email: davidr@berkeley.edu Em it. dgriMn,@pd.!Oyi.gov 62,111 Lrtia[F' .r. (Signat re) (pale) (Signatu (Date) C. Agency Office Authorized to Receive Payments D. Optional: Individuals Authorized to Sign Claims (in addition to the Authorizing Official For Applicant Agency) Agency:Lodij City of Phone -(209)333-2591. —N me ark4ie s- . --- - Title:-Chlef— - -_- - Office: Finance Department (Signature) (Dale) Address: 310 VNest Elm Street Lodi, CA 95240 Name: Title: Tax ID #, 94-6000361 Contact Person: Ruby Palste Email. rpaiste@pd.lodl.gov (Signature) (bate) Page 1 . Approved as to .form _ Lodi, City of Grant No. SC14230 Schedule A - Description Sobriety Checkpoint Grant Program for 2013-2014 GOALS 1. To reduce the number of victims killed in alcohol -involved crashes. 2. To reduce the number of victims injured in alcohol -involved crashes. 3. To reduce nighttime (2100 hours to 0259 hours) fatal crashes. 4. To reduce nighttime (2100 hours to 0259 hours) injury crashes. 5. To reduce hit and run fatal crashes. 6. To reduce hit and run injury crashes, AGENCY OBJECTIVES 1. To conduct a total of 12 sobriety checkpoints by September 30, 2014 (should be a minimum of one checkpoint per mobilization). NOTE: If a department elects to combine a Driver License (DL) checkpoint with a sobriety checkpoint, the department should: 1) inform the public (via the press release) that driver licenses will be checked and 2) conduct DUIIDL checkpoint operations with signs reading, "DUWriver License Checkpoint Ahead". To better identify and apprehend drug -impaired drivers In addition to alcohol -impaired drivers, it is highly recommended that all personnel assigned to staff the greeting lane of the checkpoint be Drug Recognition Experts (DREs) andfor Advanced Roadside Impaired Driving Enforcement (ARIDE) trained sworn officers. At the very minimum, all officers contacting drivers in the greeting lane should be National Highway Traffic Safety Administration (NHTSA) Standardized Field Sobriety Test (SFST) trained and certified. 11 To maximize effectiveness, checkpoint operations may be conducted at more than one location on any evening. Each checkpoint should be highly publicized and visible. The Office of Traffic Safety (QTS) does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre -approval will 'OTS fund checkpoint operations that begin prior to 1800 hours. When practicable it is recommended that checkpoint operations run until 0300 hours. 2. If appropriate, a supervisor(s) should attend OTS -sponsored "DUI Checkpoints -Planning and Management" eight-hour, POST -certified training by December 31, 2013. Officers are encouraged to. attend this training as well. 3. To collect and report checkpoint statistics on-line for checkpoints conducted during the Winter and Labor Day mobilization periods and submit the data by the deadlines established by the Safe Transportation Research and Education Center (SafeTREC). 4. To collect and report checkpoint statistics on-line for checkpoints conducted outside the mobilization periods and to submit the data by the end of the applicable quarter(s). page 2 Lodi, City of Schedule A - Description (continued) Sobriety Checkpoint Grant Program for 2093-2014 MEDIA OBJECTIVES Grant No. SC14230 1. After the statewide kick-off press event, issue a press release announcing the kick-off of this grant, using the OTS kick-off press release template provided by SafeTREC. 2. During the mobilization periods (December 13 - January 1 and August 1S - September 1), if an AVOID media campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint locations, dates and times at feast fourteen (14) days in advance of all planned checkpoints. The AVOID Coordlnator should issue press releases Including checkpoints conducted during the mobilization periods to all maior media outlets in the region. 3. For each checkpoint operation, grantee should distribute a separate press release using the OTS template provided by SafeTREC unless multiple checkpoints are to be conducted within a seven (7) day period, in which case one press release covering the seven (7) day period that covers all operations will suffice. When using the OTS press release template provided by SafeTREC, grantee should forward press releases, media advisories, alerts and other press materials to SafeTREC concurrently with distribution to the'media. If anX other press release format or copy is used, grantee should submit the press release to the OTS Public Information Officer at Rio a0ots.caslov for his review. Optimum lead-time would be 10 -- 20 days prior to the operation. The approved press release should also be sent to SafeTREC. For post -operational media communications that report the results of checkpoints, grantee does not need to have the release approved by OTS. 4. Grantee should use OTS's tagline "Report Drunk Drivers. Call 911" on all news releases and checkpoint publication materials. 5. To use the following standard language in all press, media, and printed materials: "Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration." 6. Grantee should issue to the media a post -operational news release reporting the results of the checkpoint (do not submit to QTS media communications reporting the results of checkpoints). Any drug -impaired driving arrests (23152(a)) and other drug arrests (possession, transportation, for sale) made as the result of the checkpoint operation should be incorporated into the post -operational media release. METHOD OF PROCEDURE Phase 1: Program Preparation (October 1, 2413 — December 12, 2013) 1. Review the contract to ensure compliance with contract provisions. 2. Notify SafeTREC of any changes in contact information. The contract, purchase order number, and Fact Blasts are emalfed to the contact person listed in the agency application. 3. Attend OTS -sponsored "DUI Checkpoints —Planning and Management" eight-hour, POST -certified training by 3 December 31, 2413. 4. Plan checkpoint staffing, e.g., supervisors, officers, clerical staff, or community service officers as needed to staff each sobriety checkpoint an an overtime basis. 5. Send a written request to SafeTREC to seek approval of any changes to grant funded work or deliverables. -6. Order grant approved checkpoint supplies, if applicable. page 3 Lodi, City of Grant No. SC14230 Schedule A - Description (continued) Sobriety Checkpoint Grant program for 2013-2014 Phase II: Mobilization (December 13, 2013 —January 1, 2014 and August 15, 2014 —September 1, 2014) 7. After the statewide kick-off press event in December, grantee should issue a press release announcing the kick-off of this grant using the OTS kick-off press release template provided by SafeTRFC. 8. If an AVOID media campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint locations, dates and times at least fourteen (14) days in advance of all planned checkpoints. The AVOID Coordinator should issue press releases including checkpoints conducted during the mobilization periods to all malor media outlets In the region. 9. For each checkpoint operation grantee should distribute a separate press release using the OTS template provided by SafeTRFCunless multiple checkpoints are to be conducted within a seven (7_) day period In which case one press release covering the seven 7 day period that covers all operations will suffice. en using the OTS press release template provided by SafeTC, grantee should forward press releases, media advisories, alerts, and other press materials to SafeTREC concurrently with distribution to the media. If env other Press release format or copy is used grantee should submit the press release to the OTS Public Information icer a io o s.ca. ov or his review. Optimum lead-time would be 10 -- 20 days prior to the operation. The approved press release snould also be sent to SafeTRFC. For post -operational media communications that report the results of checkpoints, grantee does not need to have the release approved by OTS. 10. Use OTS's tagiine, "Report Drunk Drivers. Call 911" on all news releases and checkpoint publication materials. 11. Conduct roil call training. Roll call training costs are not reimbursable. 12. To better recommended (DREs) and/or all officers oont 13. Begin the checkpoint no earlier than 1800 hours and if possible and practicable, operate the checkpoint until 0300 hours. 14. Conduct the last checkpoint no later than September 30, 2014. Phase III: Post Operational Data Reporting (at the end of each mobilization period and each applicable calendar quarter) 15. Submit post -operational data on-line for checkpoints conducted during the Winter Holiday and labor Day mobilizations. Submit data by the SafeTRFC deadlines. 16. Submit post -operational data on -tine for checkpoints conducted outside the mobilization periods. Submit the data by the end of the applicable quarter. If multiple checkpoints are conducted durin�'quarter, summarize(total) the checkpoint statistics. 17. Issue to the media a post -operational news release reporting the results of the check pint, Any drugg-impaired driving arrests (23152(a)) and other drug arrests (possesslon, transportation, for sale) madpe as the resulfof the checkpoint operation should be incorporated into the post -operational media release. Phase IV: Claim Submission (at the end of the applicable calendar quarter) 18. Compile actual overtime and checkpoint supply costs incurred for operating the grant -funded checkpoints. 19. Download the claim form from the SafeTRFC web site at: http:/Iwww.safetreo.berkeley.edu/Checkpointgrants/2013 2014checkpoint.html 20. Complete the claim form for the applicable quarter in accordance with Schedule B -- Detailed Budget Estimate and Schedule B-1 — Budget Narrative. 21. Mail the claim forms for the quarter, with the required supporting documentation (specified in Schedule B-1) to SafeTRFC following the end of the applicable calendar quarter. uaae Lodi, City of Grant No. SC14230 Schedule B - Detailed Budget Estimate Sobriety Checkpoint Grant Program for 2013-2014 The Lodi, City of will conduct total of 12 sobriety checkpoints in Lodi as described in Table B below. Table B The cost per checkpoint includes overtime benefits. Only actual benefits accrued from overtime hours will be covered (e.g., retirement, medfcalldentallvisfon insurance, uniform allowances Will not be covered). Allowable benefits include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and unemployment insurance. Maximum Reimbursable Amount for Checkpoint Supplies Only OTS -approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordance With policies established by the OTS. Grant Total Amount (Maximum Reimbursable Amount for Checkpoints + Maximum Reimbursable Amount for Checkpoint Supplies) page 6 Number of Cost Per Checkpoint Total Cost Checkpoints Winter Holiday Mobilization, December 13, 2013 — January 01.2014 (should be a minimum of one 1 $7,100.00 $7,100.00 checkpoint) Labor Day Holiday Mobilization, August 15, 2014 — September 01. 2014 (should 1 $7,100.00 $7.100.00 be a minimum of one checkpoint) Number of checkpoints outside the mobilization periods 10 $7,100.00 $71,000.00 -P Total Number of Maximum Reimbursable Checkpoints Amount for Checkp Ins 0 The cost per checkpoint includes overtime benefits. Only actual benefits accrued from overtime hours will be covered (e.g., retirement, medfcalldentallvisfon insurance, uniform allowances Will not be covered). Allowable benefits include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and unemployment insurance. Maximum Reimbursable Amount for Checkpoint Supplies Only OTS -approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordance With policies established by the OTS. Grant Total Amount (Maximum Reimbursable Amount for Checkpoints + Maximum Reimbursable Amount for Checkpoint Supplies) page 6 Lodi, Clty of Schedule BA - Budget Narrative Sobriety Checkpoint Grant Program for 2013-2014 Grant No. SC14230 Lodi, City of will be reimbursed for overtime personnel costs and checkpoint supplies to conduct the checkpoints. Overtime reimbursement will reflect actual costs (overtime hourly rate and overtime benefit rates) of the personnel conducting the appropriate operations up to the amount of the approved cost per checkpoint and the grant total stated in Schedule B- Detailed Budget Estimate. Only actual benefits accrued from overtime hours will be covered (e.g., retirement, medical/dentallvision insurance, uniform allowances will not be covered). Allowable benefits include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and unemployment insurance. Budgeted grant activities will be conducted by personnel on an overtime basis; supplanting Is not allowable. The grant covers only the costs of police department personnel. Grants do not cover contractual services. Grant -funded operations may be conducted by personnel such as an officer, sergeant, corporal, deputy, community service officer, dispatcher, clencalladministrative, etc. depending on the titles used by the agency. Personnel will be deployed as needed to accomplish the grant goals and objectives. Adminis(rativelclerical personnel are allowable only if they worked on the checkpoint operation, e.g., to process the larger than normal volume of citations, towing records, and arrestlincident reports. These reports must be a result of the operation and required to be processed quickly for distribution to the courts and the District Attorney's Office, or to meet statutory time limits. Clerical overtime incurred before the checkpoint or more than one business day after the last day of the checkpoint is not allowable. Costs for preparing claims are not reimbursable. OTS -approved checkpoint supplies (cones, signage, vests, PAS devices/supplies and lighting equipment) are reimbursable provided that: 1) the total cost of supplies, including tax and shipping, does not exceed the awarded amount specified in Schedule B; and 2) the unit prices of checkpoint supplies do not exceed OTS -established unit costs. Download the Checkpoint Supply Policy from the SafeTREC website to ensure compliance of checkpoint supply purchases. Other direct costs are not reimbursable, except for OTS -approved checkpoint supplies. Indirect costs are not reimbursable. Reimbursements are contingent upon the following (exceptions must be approved by SafeTREC): i. The applicable post -operational data have been submitted using SafeTREC's on-line reporting system. H. The claim form is correctly filled out, using the SafeTREC Excel -based form. Ill. The claim amounts do not exceed the limits set forth in Schedule B --Detailed Budget Estimate. Iv. The information in the overtime slips and the ledger report are consistent and fully support the claim. V. A ledger report(s) supporting the claim amount Is attached to the claim. Only source documents are accepted to support the claim amount. Explanatory documentation such as spreadsheets may be submitted to provide additional information but cannot be accepted In lieu of a ledger report(s). V1. An invoice(s) for the amount of checkpoint supplies is attached to the claim. The invoice must contain a sufficient description of the purchased item(s), quantity, and unit cost. vii. The claim is signed by the Authorizing Official (Bax B of the grant cover page) or Individuals Authorized to Sign Claims (Sox D) as designated in the grant cover page. viii. Changes in the Authorizing Official For the Applicant Agency or the designation of any other additional individual(s) to sign clalms are documented In accordance with SafeTREC documentation requirements, ix. The final claim is submitted no later than October 31, 2014. page 6 Lodi, City of Schedule C - Terms and Conditions Sobriety Checkpoint Grant Program for 2013-2014 A. INDEMNIFICATION Grant No. SC14230 Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents. and employees, the Regents of the University of California, its officers, agents, and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by Applicant Agency in the performance of this contract. B. GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws of the State of California. C. NON ASSIGNABILITY The obligations of the applicant agency under this Contract are not assignable to any third party. D. USE OF UNIVERSITY NAMEITRADEMARKS Applicant Agency shall not use the name of the University of California, or any abbreviation thereof, or any name of which "University of Callfornla" is a part, or any trademarks of the University, in any commercial context, such as may appear on products, in media (including web sites) and print advertisements In cases when such use may imply an endorsement or sponsorship of the Applicant Agency, its products, or services. All uses of the University's name and trademarks, therefore, must first receive prior written consent of The Regents of the University of California through the Office of Marketing & Business Outreach. This policy is in compliance with the State of California Education Code Section 92000. E. TERMINATION Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency Without cause at any time upon giving prior written notice. In the event that this contract is suspended, terminated, or abandoned, the Regents of the University of California shall pay the Applicant Agency for services provided hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be computed in accordance with Schedules B and B-1, provided that the maximum amount payable to the Applicant Agency for Its services shall not exceed the Grant Total Amount on Schedule B for services provided hereunder prior to the effective date of suspension, termination, or abandonment. F. STATE OF CALIFORNIA TERMS, CONDITIONS, AND CERTIFICATIONS Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant Program Manual, Chapter 8. Page 7 1. AA# 2. JV# R "5.«i"� ,•4`' �'i r �'a�?' "'L 4 -W z-xs Sic r.. -,t: -ry etNa .'r �✓�F � � �%'-,cfl .,� � 1 v a c ,�:- '� +�-��+�A�.fe��-,�C,� syY e � .0 '. .:�.'_%`:Ev'�n`5`R.'!:`M' •,. �;. ""^%b`3� .Y L7 _ Yd � tv: 's] fS .5.� Dept.�Mlntemal Services Division` Police Department 14. 1 Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Grant funds will cover staff overtime to conduct DUI saturations, traffic enforcement operations, motorcycle operations, bicycle/pedestrian enforcement, and special enforcement operations. Grant funds are also allocated to cover the cost supplies and equipment. If Council has authorized the appropriation adj tment, complete the following: Meeting Date: es ttach copy of resolution to this form. Department Head Signature: ::s • 6 r � ;� �'"'''rsr`� �»z-Y v-�"y'�`F -' r�-"��."""s`9'�"'�z �'# ,�^'c�z. x-��.k�y�fi��`�'^"'�^'^��.,'�' ��'s.-^e" �""�"�-"..�`""�z*� t-� F Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic.copy format. RESOLUTION NO. 2013-181 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING LODI POLICE DEPARTMENT TO PARTICIPATE IN A SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT AND SOBRIETY CHECKPOINT GRANT FUNDED BY THE OFFICE OF TRAFFIC SAFETY AND APPROPRIATE FUNDS IN THE AMOUNT OF $182,300 ---------------------------------------------------------------------------- ---------------------------------------------------------------------------- WHEREAS, Lodi has a significant problem with alcohol- and speed -related fatal and injury collisions, including those involving pedestrians, bicyclists, hit-and-run drivers, and motorcyclists; and WHEREAS, the Office of Traffic Safety (OTS) develops rankings based on the Statewide Integrated Traffic Records System data for collisions reported by agencies other than the California Highway Patrol. Lodi is ranked 37th out of 103 California municipalities in the 50,000 to 100,000 population category; and WHEREAS, by adopting this resolution, the Police Department will receive $182,300 in grant funding from the OTS to implement a comprehensive traffic safety enforcement program to reduce fatal and injury collisions where the primary collision factor is driving under the influence (DUI) or speed. The project will reduce motorcycle -involved fatal and injury collisions and bicycle/pedestrian-involved collisions; and WHEREAS, the Police Department deploys existing officers on weekend and holiday evenings for DUI saturation enforcement and will conduct 12 DUI checkpoints during the grant period. The grant includes motorcycle saturation enforcement, bicycle/pedestrian enforcement, and general traffic safety enforcement. To address hit-and-run collisions, the Police Department will conduct driver's license checkpoints at all DUI checkpoints; and WHEREAS, with Council approval, the City of Lodi and State of California OTS will enter into an agreement that provides $182,300 to the City to fund enhanced enforcement, grant required training, and the purchase of related materials and equipment. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the Lodi Police Department to participate in a selective traffic enforcement program grant and a sobriety checkpoint grant funded by the Office of Traffic Safety and appropriate funds in the amount of $182,300. Date: October 16, 2013 I hereby certify that Resolution No. 2013-181 was passed and adopted by the Lodi City Council in a regular meeting held October 16, 2013, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, and Mounce NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Katzakian and Mayor Nakanishi ABSTAIN: COUNCIL MEMBERS — None A L-OLSON City Clerk 2013-181