HomeMy WebLinkAboutAgenda Report - October 16, 2013 C-05AGENDA ITEM CO 5
CITY
OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for Kofu Park Parking Lot Improvements,
1145 South Ham Lane to A. M. Stephens Construction Company, Inc., of Lodi
($146,231.65)
MEETING DATE: October 16, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Kofu Park Parking Lot
Improvements, 1145 South Ham Lane to A. M. Stephens
Construction Company, Inc., of Lodi, in the amount of $146,231.65.
BACKGROUND INFORMATION: This project consists of reconstructing the southern parking lot at
Kofu Park. The work includes replacing approximately 34,000
square feet of parking lot pavement, constructing a drive approach,
installing two handicap -accessible parking stalls, replacing 700 square feet of paving adjacent to the
MSC gate card reader, and other incidental and related work.
Due to the age of the pavement and the number of vehicles using the parking lot, cracks have allowed
water to seep into the pavement subgrade, causing the pavement to settle unevenly and form numerous
large potholes. The pavement adjacent to the MSC gate card reader is severely rutted due to the
stopping and starting of numerous heavy City vehicles.
Plans and specifications for this project were approved on September 4, 2013. The City received the
following eight bids for this project on September 25, 2013.
Bidder
Engineer's Estimate
A. M. Stephens Construction
MCI Engineering
Robert Burns Construction
Breneman, Inc.
George Reed, Inc.
Martin General Engineering
Abide Builders, Inc.
B & B Asphalt, Inc.
FISCAL IMPACT:
Location
Bid
$ 182,356.50
Lodi
$ 146,231.65
Stockton
$ 162,572.00
Stockton
$ 168,025.10
Walnut Creek
$ 171,788.75
Modesto
$ 186,154.00
Rancho Cordova
$ 194,420.75
Vacaville
$ 197,516.25
Sacramento
$ 201,907.75
The project will decrease maintenance costs.
APPROVED:
Bartlam, City Manager
KAMPROJECTSWISC\Kofu Parking Lot\CAward.doc
10/2/2013
Adopt Resolution Awarding Contract for Kofu Park Parking Lot Improvements, 1145 South Ham Lane to
A. M. Stephens Construction Company, Inc., of Lodi ($146,231.65)
October 16, 2013
Page 2
FUNDING AVAILABLE: Funding for this project is appropriated and comes from a combination of
operating funds identified in the 2013/14 Budget. The estimated total project
cost (including contract administration, engineering, permitting, surveying,
inspection and contingency) is $190,000. The total cost is separated as follows:
General Fund
1211051
$ 38,000
Electric Utility
161051
$ 38,000
Wastewater
171051
$ 57,000
Water
181051
$ 57,000
Jordan Ayers /
Deputy City Manager/Internal Services Director
Siw F. Wally Sandelin
Public Works Director
Prepared by Sean Nathan, Associate Civil Engineer
FWS/SN/pmf
cc: Deputy Public Works Director — Utilities
City Engineer/Deputy Public Works Director
Associate Civil Engineer Nathan
K:\WP\PROJECTS\MISC\Kofu Parking Lot\CAward.doc 10/2/2013
KOFU PARK PARKING LOT IMPROWENTS
1145 South Ham Lane CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and A. M. STEPHENS CONSTRUCTION COMPANY, INC., herein
referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
Contract.doc 1 10/01/13
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to reconstruct the southern Kofu Park parking lot (approximately
34,825 square feet) with asphalt concrete; construct a drive approach and two
handicap -accessible parking stalls; replace 700 square feet of paving at the MSC gate card
reader; and other incidental and related work, all as shown on the plans and specifications for
the project.
CONTRACT ITEMS
Item
Description
Unit
Qty
Price
Total
1
Traffic Control
LS
1
$1,000.00
$1,000.00
2
Clearing and Grubbing
LS
1
$8,000.00
$8,000.00
3
Storm Water Pollution Control
LS
1
$3,500.00
$3,500.00
4
Compact Original Ground
SF
34,825
$0.25
$8,706.25
5
Concrete Sidewalk
SF
42
$7.50
$315.00
6
Concrete Curb
LF
77
$25.00
$1,925.00
7
Square -Tye Concrete Curb and Gutter
LF
8
$41.00
$328.00
8
Concrete Parking Stall (ADA)
SF
494
$6.70
$3,309.80
9
Commercial -Type Gutter and Driveway
SF
369
$10.80
$3,985.20
10
Install Truncated Dome Panel
SF
12
$45.00
$540.00
11
Replace Drop Inlet Catch Basin
EA
2
$1,500.00
$3,000.00
12
Adjust Manhole Frame and Cover to Grade
EA
3
$500.00
$1,500.00
13
Striping
LS
1
$475.00
$475.00
14
Signage
LS
1
$1,800.00
$1,800.00
15
Pavement Excavation
CY
646
$14.50
$9,367.00
16
Asphalt Concrete
TON
1,023
$94.80
$96,980.40
17
1 Landscape Area Modifications
SF
200
$7.50 1
1,500.00
TOTAL: $146,231.65
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
r.nntmM ring 2 10/01/13
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 21 Calendar Days.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR:
By;
Title
(CORPORATE SEAL)
CITY OF LODI
By:
Konradt Bartlam
City Manager
Date:
Attest
City Clerk
Approved As To Form
D. Stephen Schwabayer
City Attorney
ContracLdoc 3 10/01/13
RESOLUTION NO. 2013-177
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACT FOR KOFU PARK PARKING LOT
IMPROVEMENTS, 1145 SOUTH HAM LANE
------------------------------------------------------------------------
------------------------------------------------------------------------
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on September 25, 2013, at
11:00 a.m., for the Kofu Park Parking Lot Improvements, 1145 South Ham Lane, described in
the plans and specifications therefore approved by the City Council on September 4, 2013; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder
Bid
A. M. Stephens Construction
$ 146,231.65
MCI Engineering
$ 162,572.00
Robert Burns Construction
$ 168,025.10
Breneman, Inc. __
$ 171,788.75
George Reed, Inc.
$ 186,154.00
Martin General Engineering
$ 194,420.75
Abide Builders, Inc.
$ 197,516.25
B & B Asphalt, Inc.
$ 201,907.75
WHEREAS, staff recommends awarding the contract for the Kofu Park Parking Lot
Improvements, 1145 South Ham Lane, to the low bidder, A. M. Stephens Construction
Company, Inc., of Lodi, California, in the amount of $146,231.65.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Kofu Park Parking Lot Improvements, 1145 South Ham Lane, to the low
bidder, A. M. Stephens Construction Company, Inc., of Lodi, California, in the amount of
$146,231.65; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract.
Dated: October 16, 2013
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2013-177 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 16, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, and Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Katzakian and Mayor Nakanishi
ABSTAIN: COUNCIL MEMBERS —None
F-OLSON
City Clerk
2013-177