HomeMy WebLinkAboutAgenda Report - October 16, 2013 C-04Adopt Resolution Awarding Contract for Replacement of Raywood Ash Trees, Phase II to West Coast
Arborists, Inc., of Anaheim ($25,350)
October 16, 2013
Page 2
Bidder (continued)
Location
Bid
Bay Area Tree Specialists
San Jose
No Bid Received
Berndt Tree Service
Lodi
No Bid Received
Commercial Environment Landscape
Gilroy
No Bid Received
Davey Tree Expert Company
Sacramento
No Bid Received
Grover Tree Service
Modesto
No Bid Received
Mowbray Tree Service
San Bernardino
No Bid Received
Tree Tech Services
Sacramento
No Bid Received
Trugreen Landcare
Rancho Cordova
No Bid Received
Waraner Tree Experts
Clayton
No Bid Received
FISCAL IMPACT: Removal will reduce or eliminate future damage to pavement and
underground utilities from the invasive roots of these trees.
FUNDING AVAILABLE: This project will be funded by Streets and Drainage (320013) and
Wastewater (171013) accounts.
Jordan Ayers
Deputy City Manager/Internal Services Director
F. Wally Sandelin
Public Works Director
Prepared by Kathryn E. Garcia, Compliance Engineer
FWS/KMG/pmf
cc: Deputy Public Works Director —Utilities
Utility Superintendent
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RAYWOOD ASH REPLACEMENT PHASE II
TREE REPLACEMENT 2013 PAGE 1
CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT, made by and between the CITY OF LODI, State of California, herein
referred to as "City" and WEST COAST ARBORISTS, INC., herein called "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete contract consists of the following documents, which are filed in the Public Works
Department, which are incorporated herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bond
Exhibit A— Standard Plan 140
Exhibit B - Tree Removal Site Plan
The July 1992 Edition Standard
Specifications, State of California
Business and Transportation
Agency, Department of
Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I That for and in consideration of the payments and agreements hereinafter
mentioned to be made and performed by the City and under the condition expressed in the
bond bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
perform and complete in a good workmanlike and substantial manner and to the satisfaction of
the City as shown and described in the Contract Documents which are hereby made a part of
the Contract.
ARTICLE II The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5-600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
prevailing wage rate and other employer payments for health and welfare, pension, vacation,
K:\ MOUNCIU20MRaywood Ash - Contract.doc
RAYWOOD ASH REPLACEMENT PHASE II
TREE REPLACEMENT 2013
CONTRACT
PAGE 2
travel time, and subsistence pay, apprenticeship or other training programs. The responsibility
for compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing the work contemplated and embraced in this agreement; also for
all loss or damage arising out of the nature of the work aforesaid or from the action of the
elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until it's acceptance by the City, and for all risks of every
description connected with the work; also for all expenses incurred by or in consequence of the
suspension or discontinuance of work; and for well and faithfully completing the work, and the
whole thereof, in the manner and according to the Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary for removing 39 Raywood Ash trees including tree stump, roots,
and removal of all debris. Contractor will grind stumps to a minimum depth of 18 inches and
will make sufficient room for the follow up planting of the 15 -gallon podocarpus. All wood chips
shall be removed from grind site and holes will be backfilled with clean top soil. All organic
material shall be recycled and proof of recycling must be provided with invoice. Contractor shall
be responsible for any and all damage associated with the removal of tree, stump grinding, and
root removal. This includes, but is not limited to, sidewalks, curb and gutters, walkways,
landscape plants, and irrigation. Site shall be left level and ready to plant. After removal of the
trees, 39 Podocarpus gracilior "Fern Pine" bush type 15 -gallon plants will be planted in the
same location as the Raywood Ash trees. Contractor must guarantee the life of the plants for a
period of ninety (90) days, excluding vandalism and extreme weather conditions.
RAYWOOD ASH REPLACEMENT PHASE II TREE REPLACEMENT 2013
BID PROPOSAL
ITEM 1. TREE & STUMP REMOVAL
City prepares list of trees to be removed, marks trees, notifies homeowners and submits lists to
Contractor. Contractor calls U.S.A. and prepares internal work order. Crew removes tree and
hauls all debris. Crew grinds stumps to a depth of 18 inches. All holes will be backfilled with
clean top soil; as well as all debris cleaned up and hauled away. Contractor shall be responsible
for any and all damage associated with the removal of tree, stump grinding, and root removal.
This includes, but is not limited to, sidewalks, curb and gutters, walkways, Landscape plants,
and irrigation. Site shall be left level and ready to plant.
K:1wP1000NCU2013\Raywood Ash - ContracLdoc
RAYWOOD ASH REPLACEMENT PHASE II
TREE REPLACEMENT 2013
CONTRACT
ITEM 2. TREE PLANTING
PAGE 3
Item 2 consists of planting Podocarpus gracilior "Fern Pine" bush type 15 gallon plants will be
planted in the same location as the Raywood Ash trees in accordance with these specifications.
Planting includes the tree, stakes, ties and complete installation, which will require, but will not
be limited to, removing existing shrubs, roots, and relocating existing irrigation lines. Contractor
must guarantee the life of the trees for a period of ninety (90) days, excluding vandalism and
extreme weather conditions.
References must be submitted with bid proposal as described in Section 2.1400.
ARTICLE V By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for Workers' Compensation or to undertake self-insurance in accordance with
the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within the allotted number of working days:
Thirty (30) Calendar Days after receipt of the Notice to Proceed.
K:MMOUNCIU20MRaywood Ash - Contract.doc
RAYWOOD ASH REPLACEMENT PHASE II
TREE REPLACEMENT 2013
CONTRACT
PAGE 4
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date first written below.
West Coast Arborists, Inc.
CONTRACTOR
Authorized Signature
Title
TYPE OF ORGANIZATION
Individual, Partnership or Corporation
Address
CITY OF LODI
a Municipal corporation
Konradt Bartlam
City Manager
Attest:
Randi Johl-Olson, City Clerk
Approved as to Form:
D. Stephen Schwabauer
City Attorney IK
K:UN000NCIU20131Raywood Ash - Contract.doc
Dated:
(Affix corporate seal if Corporation)
Telephone
RESOLUTION NO. 2013-176
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE CONTRACT FOR THE REPLACEMENT
OF RAYWOOD ASH TREES, PHASE II
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WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on September
19, 2013, at 11:00 a.m., for the Replacement of Raywood Ash Trees, Phase II,
described in the specifications therefore approved by the City Council on August 21,
2013; and
WHEREAS, said bids have been checked and tabulated and a report thereof
filed with the City Manager as follows:
Bidder
West Coast Arborists, Inc.
WHEREAS, staff recommends awarding the
Raywood Ash Trees, Phase II, to the sole bidder,
Anaheim, California, in the amount of $25,350.
Bid
$ 25,350
contract for the Replacement of
West Coast Arborists, Inc., of
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
award the contract for the Replacement of Raywood Ash Trees, Phase II, to the sole
bidder, West Coast Arborists, Inc., of Anaheim, California, in the amount of $25,350; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to
execute the contract.
Dated: October 16, 2013
I hereby certify that Resolution No. 2013-176 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held October 16, 2013, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, and Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Katzakian and Mayor Nakanishi
ABSTAIN: COUNCIL MEMBERS —None
&HL-OLSON
City Clerk
2013-176