HomeMy WebLinkAboutAgenda Report - October 16, 2013 C-03AGENDA ITEM Cj #3
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Purchase Order with
Sole -Source Provider, Pape Machinery, of French Camp, for Repair of Damage to
John Deere 210K Tractor ($27,371)
MEETING DATE:
PREPARED BY:
October 16, 2013
Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute purchase order
with sole -source provider, Pape Machinery, of French Camp, for repair
of damage to John Deere 21 OK tractor, in the amount of $27,371.
BACKGROUND INFORMATION: The City's John Deere 21 OK tractor (Vehicle No. 129) was in an
accident on July 3, 2013, at the White Slough Water Pollution
Control Facility. Staff involved experienced only minor injuries.
Repairs to the tractor will cost $27,371.33. The vehicle was purchased in 2012 for $85,985.
Per the conditions of the City's insurance provider, Hanover, the City will pay the full amount of repair directly
to Pape Machinery. The insurance provider will reimburse the cost of repairs and towing, minus the $10,000
deductible.
Per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process may be dispensed when the
City Council determines that the sole -source repair/purchase or method of repair/purchase is in the best
interests of the City. Pape Machinery is the only authorized John Deere parts dealer and operates the only
facility with factory -trained mechanics on the West Coast. Staff recommends approving Pape Machinery,
as the sole -source provider, to perform the required repairs at a cost of $27,371.33.
FISCAL IMPACT: If the proper repairs are not performed, the City will lose the commission of
its John Deere 21 OK tractor, Vehicle No. 129, which was purchased in 2012
for $85,985.
FUNDING AVAILABLE: Wastewater Operations (170403)
Jordbn Ayers
Deputy City Manager/Internal Services Director
�Cvr F. Wally Sandelin
Public Works Director
Prepared by Karen Honer, Wastewater Plant Superintendent
FWS/KH/pmf
cc: Deputy Public Works Director — Utilities
APPROVED:
Konradt bartlam, city Manager
K:\WP\COUNCIL\2013\TractorRepairs.doc 10/1/2013
RESOLUTION NO. 2013-175
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE A
PURCHASE ORDER WITH PAPE MACHINERY, OF
FRENCH CAMP, AS A SOLE -SOURCE PROVIDER, FOR
THE REPAIR OF DAMAGE TO THE CITY'S
JOHN DEERE 210K TRACTOR (VEHICLE NO. 129)
----=--------------------------------------------------------------
-------------------------------------------------------------------
WHEREAS, the City's John Deere 210K tractor (Vehicle No. 129) was in an
accident on July 3, 2013, at the White Slough Water Pollution Control Facility, and
repairs to the tractor will cost $27,371.33. The vehicle was purchased in 2012 for
$85,985; and
WHEREAS, Pape Machinery is the only authorized John Deere parts dealer and
operates the only facility with factory -trained mechanics on the West Coast; and
WHEREAS, per Lodi Municipal Code Section 3.20.070, Bidding, the bidding
process may be dispensed when the City Council determines that the sole -source
repair/purchase or method of repair/purchase is in the best interests of the City; and
WHEREAS, staff recommends approving Pape Machinery, as the sole -source
provider, to perform the required repairs at a cost of $27,371.33.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a purchase order with the sole -source provider,
Pape Machinery, of French Camp, California, for the repair of damage to the City's
John Deere 21 OK tractor, Vehicle No. 129, in the amount of $27,371.
Dated: October 16, 2013
-------------------------------------------------------------------
-------------------------------------------------------------------
I hereby certify that Resolution No. 2013-175 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held October 16, 2013, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, and Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Katzakian and Mayor Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
&RAL-CLSON
City Clerk
2013-175