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HomeMy WebLinkAboutAgenda Report - October 2, 2013 C-05AGENDA ITEM C 0 •:/ CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Awarding Bid for the Purchase of Fiber Optic Trailer from Midway Trailer, Inc., of Benton, Missouri ($22,609.80) MEETING DATE: October 2, 2013 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: Adopt a resolution awarding a bid for the purchase of a fiber optic trailer from Midway Trailer Inc., of Benton, Missouri in the amount of $22,609.80. BACKGROUND INFORMATION: At the August 21, 2013 meeting, City Council approved specifications and authorized the advertisement for bids to procure a fiber optic trailer. The trailer is needed for the upcoming expansion of the City's fiber system and to properly maintain the existing fiber network. The Electric Utility advertised bid documents on August 24, 2013. Three trailer manufacturers and suppliers requested bid documents. On September 11, 2013, bids were opened with the following results: Centralia Machine & Fab, Centralia, III. $31,981.63 Intech Trailers, Nappanee, Ind. $29,632.62 Midway Trailers, Benton, Mo. $22,609.80 Staff reviewed the proposals and deemed Midway Trailers, Inc., the lowest bid and compliant with the approved specifications. FISCAL IMPACT: Procurement cost is $22,609.80. FUNDING: Included in FY 2013/14 Account No. 1611201.7851. Jordan Ayers Deputy City Manager/Internal Services Director PREPARED BY: Thomas Dean, Electric Materials Technician EAK/TD/Ist abeth A. Kirkley Electric Utility Director Konradt Bartlam, City Manager RESOLUTION NO 2013-167 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING BID FOR THE PURCHASE OF A FIBER OPTIC TRAILER FROM MIDWAY TRAILER, INC., OF BENTON, MISSOURI WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on September 11, 2013, at 11:00 a.m., for the purchase of a fiber optic trailer described in the specifications therefore, approved by the City Council on August 21, 2013; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: Centralia Machine & Fab, Centralia, III. $31,981.63 Intech Trailers, Nappanee, Ind. $29,632.62 Midway Trailers, Benton, Mo. $22,609.80 NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the bid for the purchase of one fiber optic trailer from Midway Trailer, Inc., of Benton, Missouri, in the amount of $22,609.80. Dated: October 2, 2013 ------------------------------------------------------------------ ------------------------------------------------------------------ I hereby certify that Resolution No. 2013-167 was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 2, 2013, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Johnson ABSTAIN: COUNCIL MEMBERS — None NIFE ROBISON Assistant City Clerk 2013-167