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HomeMy WebLinkAboutAgenda Report - October 2, 2013 C-03AGENDA ITEM C -#3 CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Awarding Bid for the Purchase of Wood Utility Poles from Bridgewell Resources, of Tigard, Oregon ($20,498.40) MEETING DATE: October 2, 2013 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: Adopt a resolution awarding a bid for the purchase of wood utility poles from Bridgewell Resources, of Tigard, Oregon in the amount of $20,498.40. BACKGROUND INFORMATION: At the August 21, 2013 meeting, City Council approved specifications and authorized the advertisement for bids to procure (10) 35 foot, and (20) 45 foot, class 1, wood utility poles. The poles are needed to maintain inventory for repairs of the existing electric electric utility distribution system and new electric services. The Electric Utility advertised bid documents on August 24, 2013. Three wood utility pole manufacturers and suppliers requested bid documents. On September 11, 2013, bids were opened with the following results: 35 Foot 45 Foot The Oeser Company, Bellingham, Wash. $8,326.80 $17,366.40 McFarland Cascade, Tacoma, Wash. $5,444.39 $15,448.32 Bridgewell Resources, Tigard, Ore. $5,119.20 $15,379.20 Staff reviewed the proposals and deemed Bridgewell Resources the lowest bid and compliant with the approved specifications. FISCAL IMPACT: Procurement cost is $20,498.40. FUNDING: Included in FY 2013/114 Account No. 160.1496. Jordan Ayers Deputy City Manager/Internal Services Director fizab &h A. Kirkley Electric Utility Director PREPARED BY: Thomas Dean, Electric Materials Technician EAK/TKAst APPROVED: r dt Bartlam, City anager RESOLUTION NO 2013-165 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING BID FOR THE PURCHASE OF WOOD UTILITY POLES FROM BRIDGEWELL RESOURCES, OF TIGARD, OREGON --------------------------------------------------------- --------------------------------------------------------- WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on September 11, 2013, at 11:00 a.m., for the purchase of ten 35 foot and twenty 45 foot, Class 1 wood utility poles described in the specifications therefore, approved by the City Council on August 21, 2013; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: 35 Foot 45 Foot The Oeser Company, Bellingham, Wash. $8,326.80 $17,366.40 McFarland Cascade, Tacoma, Wash. $5,444.39 $15,448.32 Bridgewell Resources, Tigard, Ore. $5,119.20 $15,379.20 NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the bid for the purchase of ten 35 -foot and twenty 45 -foot, Class 1 wood utility poles from Bridgewell Resources, of Tigard, Oregon, in the amount of $20,498.40. Dated: October 2, 2013 --------------------------------------------------- --------------------------------------------------- I hereby certify that Resolution No. 2013-165 was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 2, 2013, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Johnson ABSTAIN: COUNCIL MEMBERS — None kIFE M. ROBISON ssistant City Clerk 2013-165