HomeMy WebLinkAboutAgenda Report - September 4, 2013 C-12AGENDA IITEW C'o I L
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Negotiate and Approve the Sole
Source Purchase of a Fire Truck from the City of Lincoln, California, Including the
Appropriation of Funds
MEETING DATE: September 4, 2013
PREPARED BY: Fire Chief
RECOMMENDED ACTION: Adopt resolution authorizing the City Manager to negotiate and
approve the sole source purchase of a fire truck from the City of
Lincoln, California, including the appropriation of funds.
BACKGROUND INFORMATION: The City of Lodi Fire Department owns two aerial fire trucks: an ALF
LTI purchased new in 2001 currently being used for front line
operations, and a1989 Emergency One placed in reserve to ensure
that truck company operations are available at all times for the City of Lodi. The 2001 ALF LTI has
66,550 miles and the 1989 Emergency One has 83,585 miles, each being in service since their
respective purchases in 1989 and 2001.
Over the last two years the Fire Department has spent over $52,000 on repairs, rendering the
Emergency One reserve truck "out of service" for a period of 8-10 months. Due to the age of this
apparatus, parts needed for repairs are either difficult to locate or obsolete. Three months ago, the
apparatus was placed "out of service" with more than $10,000 in estimated repairs. Now, the Fire
Department operates without truck company operations for the City when the frontline truck, a 2001 ALF
LTI, is in need of repairs or scheduled maintenance.
To prevent further lapses in truck company operations, the Fire Department researched available used
aerial trucks to secure a more reliable reserve truck for the department. By chance, the Fire Department
discovered an American La France 100 foot aerial truck, purchased new in 2008 by the City of Lincoln.
The American La France 100 foot aerial truck has only 5,700 miles and is in near -new condition. This
truck has never been placed in service; the City of Lincoln does not have the funds and does not foresee
staffing it in the future. They are interested in receiving a bid for purchase at this time.
The 2008 American La France is currently valued at approximately $400,000 to $600,000, around half
the cost of its original purchase price. To purchase a new equivalent fire apparatus with comparable
equipment today would cost approximately $1.2 million.
Per Lodi Municipal Code 3.20.070 Bidding, "Bidding shall be dispensed ... (5) when the city council
determines that the purchase or method of purchase would be in the best interests of the city."
Staff requests the City Manager be authorized to appropriate funds within the Vehicle Replacement Fund
based upon the negotiated purchase price of the apparatus.
APPROVED:
Bartlam, City Manager
FISCAL IMPACT: If the City of Lodi were to purchase this truck from the City of Lincoln, the
Fire Department will place the current frontline truck (2001 ALF LTI) in
reserve early, and the American La France will become the new front line
truck and provide the City of Lodi Fire Department with a near -new fire aerial apparatus that will serve the
community for the next 20 years.
FUNDING AVAILABLE: Appropriation from the Vehicle Replacement Fund (1202011), based upon
the negotiated purchase price.
Jordan Ayers
Deputy City Manager/Intern I Services Director
Fire Chief
LR:po
cc: City Attomey
RESOLUTION NO. 2013-162
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND APPROVE THE
SOLE SOURCE PURCHASE OF A FIRE TRUCK FROM THE
CITY OF LINCOLN, CALIFORNIA, AND FURTHER
APPROPRIATING FUNDS
WHEREAS, the City of Lodi Fire Department owns two aerial fire trucks, an ALF
LTI purchased new in 2001, which is currently being used for front line operations, and a
1989 Emergency One placed in reserve to ensure that truck company operations are
available at all times for the City of Lodi; and
WHEREAS, the 2001 ALF LTI has 66,550 miles and the 1989 Emergency One
has 83,585 miles, each being in service since their respective purchases in 1989 and
2001; and
WHEREAS, over the last two years the Fire Department has spent over $52,000
on repairs, rendering the Emergency One reserve truck out of service for a period of
8 to 10 months. Due to the age of this apparatus, parts needed for repairs are either
difficult to locate or obsolete. Three months ago the apparatus was once again rendered
"out of service" with over $10,000 in estimated repairs; and
WHEREAS, the unreliability of the current reserve truck and the inevitable failure
to repair the apparatus creates not only an obstacle for day-to-day operations in serving
the community, but a concern for the safety of the citizens served. Additionally, the Fire
Department operates without truck company operations for the City when the front line
truck is in need of repairs or scheduled maintenance; and
WHEREAS, the Fire Department researched available used aerial trucks to
secure a more reliable reserve truck for the department and located a 2008 American La
France available for purchase from the City of Lincoln; and
WHEREAS, staff recommends that the City Council approve the sole source
purchase of the 2008 American La France 100 foot aerial truck to replace the current
front line truck.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to negotiate on behalf of the City of Lodi Fire Department
with the City of Lincoln Fire Department for the sole -source purchase of a 2008
American La France 100 foot Aerial truck; and
BE IT FURTHER RESOLVED that the City Manager is authorized to appropriate
funds in the amount of the negotiated purchase price from the Vehicle Replacement
Fund.
Date: September 4, 2013
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I hereby certify that Resolution No. 2013-162 was passed and adopted by the
Lodi City Council in a regular meeting held September 4, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
�JOHL-OLSON
City Clerk
2013-162