HomeMy WebLinkAboutAgenda Report - September 4, 2013 C-06AGENDA ITEM C'p (0
CITY OF LODI
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COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Accepting Improvements Under Contract for Reynolds Ranch
Parkway Median Improvements Project and Appropriating Funds ($29,846)
MEETING DATE: September 4, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution accepting improvements under contract for
Reynolds Ranch Parkway Median Improvements Project and
appropriating funds in the amount of $29,846.
BACKGROUND INFORMATION: The contract was awarded to Anchor Concrete Construction, Inc., of
Antioch, in the amount of $29,846, on April 17, 2013. The contract
has been completed in substantial conformance with the plans and
specifications approved by City Council.
This project consisted of removing existing landscape elements in the narrow part of the median,
installing stamped concrete, and other incidental and related work, all as shown on the plans and
specifications for the project. The location of the project is shown on Exhibit A.
The previous landscape elements in the median along Reynolds Ranch Parkway were installed in 2009,
as part of the Reynolds Ranch improvements. The plants in the narrow part of the median, where the
width is less than four feet, were not doing well and were difficult to maintain. The landscape elements in
these narrow portions were removed and replaced with stamped concrete, improving the aesthetics of
the median and also reducing the long-term maintenance costs in the area.
The contract completion date was August 9, 2013. The final contract price was $29,846.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: This project will reduce the long-term maintenance costs of the
Reynolds Ranch Parkway median.
FUNDING AVAILABLE: This project was funded by Measure K (325058). The funds were
appropriated in FY 2012/13 and not carried over to FY 2013/14.
Requested Appropriation: Measure K (325058) — $29,846
Jordan Ayers
Deputy City Manager/Internal S rvices Director
'44 ,,
F. Wally S ndelin
Public Works Director
Prepared by Lyman Chang, Senior Civil Engineer
FWS/LC/pmf
Attachment
cc: Senior Civil Engineer
Deputy Public Works Director— Utilities
APPROVED:
1<6h—radMartlam, City anager
K:\WP\PROJECTS\STREETS\ReynoldsRanchPkwyMedian\CAccept.doc 8/15/2013
CITY OF LODIPUBLIC WORKS DEPARTMENT
EXHIBIT A
Reynolds Ranch Parkway
Median Improvement Project
AM
1. AA#
2. JV#
t. - REQUEST AD,jUSTMtNT,'O.
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ARP,ROPRIiON
AbAist, M EN.: EST,`
325 3205 Fund Balance $ 29,846.00
Au
TO:
Internal services Dept - Bud et Division
3. FROM:
IRebecca Areida-Yadav
15. DATE: 8/15/2013
14, DEPARTMENT/DIVISION: Public Works
t. - REQUEST AD,jUSTMtNT,'O.
APP'FtopkIATI.ONAS: L,16TtUl3E7L-0,W '5
FUND # BUS. UNIT# ACCOUNT# ACCOUNT TITLE AMOUNT
A.
SOURCE OF
FINANCING
325 3205 Fund Balance $ 29,846.00
B.
USE OF
FINANCING
325 325058 7720 Reynolds Ranch Parkway Median $ 29,846.00
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
with Anchor Concrete Construction for the Reynolds Ranch parkway median improvement project.
IIfCouncil has authorized the appropriation adjustment, complete the following:
Meeting Date: f3es No: J Attach copy of resolution to this form.
IDepartment Head Signature:
2:
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2013-160
A RESOLUTION OF THE LODI CITY COUNCIL
ACCEPTING IMPROVEMENTS UNDER THE
CONTRACT FOR THE REYNOLDS RANCH PARKWAY
MEDIAN IMPROVEMENTS PROJECT AND FURTHER
APPROPRIATING FUNDS
WHEREAS, the contract for the Reynolds Ranch Parkway Median Improvements
Project was awarded to Anchor Concrete Construction, Inc., of Antioch, California, in the
amount of $29,846, on April 17, 2013, and has been completed in substantial
conformance with the plans and specifications approved by City Council; and
WHEREAS, the project consisted of removing existing landscape elements in the
narrow part of the median, installing stamped concrete, and other incidental and related
work, all as shown on the plans and specifications for the project; and
WHEREAS, the project was funded by Measure K and funds were appropriated
in fiscal year 2012/13 but not carried over to fiscal year 2013/14.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
accept the improvements under the contract for the Reynolds Ranch Parkway Median
Improvements Project; and
BE IT FURTHER RESOLVED that funds be appropriated for the project from
Measure K in the amount of $29,846.
Dated: September 4, 2013
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I hereby certify that Resolution No. 2013-160 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held September 4, 2013, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — No:EWHL.-OLSON
City Clerk
2013-160