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Home My WebLink AboutAgenda Report - August 21, 2013 C-20 PHAGENDA ITEM Vjvto CITY OF LODI a�n COUNCIL COMMUNICATION /FOR TM AGENDA TITLE: Set a Public Hearing for September 4, 2013, to Consider and Approve the 2012/13 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and an Amendment of the 2013/14 Action Plan to Accommodate the Allocation of Previously Unallocated Funds Received in 2013- 14 and the Reallocation of Unused CDBG Funds From Previous Years. MEETING DATE: August 21, 2013 PREPARED BY: Community Development Department RECOMMENDED ACTION: Set a public hearing for September 4, 2013, to consider and approve the 2012/13 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and an amendment of the 2013/14 Action Plan to accommodate the allocation of previously unallocated funds received in 2013/14 and the reallocation of unused CDBG funds from previous years. BACKGROUND INFORMATION: A public hearing is required as part of the federal requirements of the Community Development Block Grant (CDBG) program. The 2012/13 CAPER describes the programs and activities accomplished during that program year, in which the City received $630,001 in federal CDBG funds. The public review and comment period for the CAPER document begins August 19, 2013 and will end September 4, 2013. At the time of adoption of the 2013/14 Action Plan the allocation of funds to projects and services were based upon an estimated CDBG award amount of $597,871 for the year. Subsequent to the adoption of the Action Plan, we received formal notification that our actual award amount was $649,980. The allocation of the additional $52,109 received for 2013/14 requires the amendment of the Annual Action Plan. The reallocation of unused CDBG funds from projects and services from previous program years will also be included in that Annual Action Plan amendment. The total amounts available for reallocation are still being calculated and will be detailed in the staff report for the public hearing. The public review and comment period for this Action Plan amendment began August 3, 2013 and will end September 4, 2013. The City Council will consider approval and adoption of both the 2012/13 CAPER and 2013/14 Action Plan amendments and provide an opportunity for public comment for all of those actions at the September 4, 2013 meeting. APPROVED: Bartlam, Cit-yl`7fanager Set Public Hearing — CAPER/AAP Amendment August 21, 2013 Page 2 FISCAL IMPACT: The CAPER document is being completed as an administrative activity that is funded through the City's CDBG administrative allocation from HUD. FUNDING AVAILABLE: Not applicable. r i Konradt Bartlam Community Development Director KB/jw CITY OF LODI LEGAL ADVERTISEMENT ADVERTISING INSTRUCTIONS SUBJECT: NOTICE OF PUBLIC HEARING FOR DISCUSSION OF THE 2012-13 CDBG CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) AND AMENDMENT OF 2013-14 ANNUAL ACTION PLAN (AAP) PUBLISH (DATES): August 3, 2013 TEAR SHEETS WANTED: 2 EXTRA DELIVER TO: Community Development Dept. AFFIDAVIT & BILL TO: Community Development - CDBG City of Lodi 221 W. Pine Street Lodi, CA 95241 DATE: July 30, 2013 ORDERED BY: Joseph Wood TITLE: Neighborhood Services Division Manager JXommunity Development\Neighborhood Services Division\CDBG\2013-2014\Public Hearing Notice\Public Hearing Notice 2012- 13 CAPER- 2013-14Annual Action Plan Amendment 94-13.doc LEGAL NOTICE NOTICE OF PUBLIC HEARING FOR DISCUSSION OF THE 2012-13 CDBG CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) AND AN AMENDMENT TO THE 2013-14 ANNUAL ACTION PLAN (AAP) NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday, September 4, 2013 at 7:00 p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305 West Pine Street, Lodi, CA 95241 in order to consider the Community Development Block Grant (CDBG) Program Consolidated Annual Performance and Evaluation Report (CAPER) and an amendment to the 2013-14 Annual Action Plan (AAP). The 2012-13 CAPER describes the programs and activities accomplished during that program year, in which the City received $630,001 in federal CDBG funds. The AAP generally describes how the City will utilize program funds for eligible activities during the fiscal year. The AAP can be amended as needed to reallocate funds to housing and community development activities. The City proposes to allocate previously un -allocated funds received as part of the 2013-14 allocation of CDBG funds and to re -allocate prior year funds that have not been expended. Funds may be allocated to new projects and programs, or existing projects and programs may receive additional funding. The release of this notice is one of the City's activities to fulfill citizen participation requirements. Federal regulations require localities to provide the public with reasonable access to the documents. The CAPER and the AAP amendment are available for public review at the Lodi City Hall, 221 West Pine Street, and on the City's website at www.lodi.gov/community_development/neighborhoods/cdbg.html. Copies of the CAPER and the AAP amendment will be made available upon request and are free of charge. The public review and comment period for the 2012-13 CAPER begins August 19, 2013 and will end September 4, 2013. The public review and comment period for the amendment of the 2013-14 AAP begins August 3, 2013 and will end September 4, 2013. The City Council will consider adoption of the 2012-13 CAPER and amendment of the 2013-14 AAP and provide an opportunity for public comment at their September 4, 2013 meeting. The purpose of this public hearing will be to give citizens an opportunity to make their comments known regarding community needs and accomplishments under the CDBG Program. If you are unable to attend the public hearing, you may direct written comments to the City Clerk, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may telephone (209) 333-6711. In addition, information is available for review at Lodi City Hall (221 West Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on weekdays. If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (209) 333-6702. Notification 48 hours prior J:\Community Development\Neighborhood Services Division\CDBG\2013-2014\Public Hearing Notice\Public Hearing Notice 2012- 13 CAPER- 2013-14Annual Action Plan Amendment 9-4-13.doc to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. The City promotes fair housing and makes all its programs available to low- and moderate -income families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or handicap. Neighborhood Services Manager Joseph Wood Dated: July 30, 2013 J:\Community Development\Neighborhood Services Division\CDBG\2013-2014\Public Hearing Notice\Public Hearing Notice 2012- 13 CAPER- 2013-14Annual Action Plan Amendment 9-4-13.doc DECLARATION OF POSTING PUBLIC HEARING TO CONSIDER AND APPROVE THE 2012/13 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT AND AN AMENDMENT OF THE 2013/14 ACTION PLAN TO ACCOMMODATE THE ALLOCATION OF PREVIOUSLY UNALLOCATED FUNDS RECEIVED IN 2013/14 AND THE REALLOCATION OF UNUSED CDBG FUNDS FROM PREVIOUS YEARS On Thursday, August 22, 2013, in the City of Lodi, San Joaquin County, California, a Notice of Public Hearing to consider and approve the 2012/13 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report and an amendment of the 2013/14 Action Plan to accommodate the allocation of previously unallocated funds received in 2013/14 and the reallocation of unused CDBG funds from previous years (attached and marked as Exhibit A) was posted at the following locations: Lodi Public Library Lodi City Clerk's Office Lodi City Hall Lobby Lodi Carnegie Forum I declare under penalty of perjury that the foregoing is true and correct. Executed on August 22, 2013, at Lodi, California. NIFER M. ROBISON, CMC ASSISTANT CITY CLERK N:\Administration\CLERK\Forms\DECPOSTCD.DOC ORDERED BY: RANDI JOHL-OLSON CITY CLERK MARIA DITMORE ADMINISTRATIVE CLERK THE CITY OF LODI COMMUNITY DEVELOPMENT DEPARTMENT Notice of Public Hearing for Discussion of the Community Development Block Grant Program NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday, September 4, 2013 at 7:00 p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305 West Pine Street, Lodi, CA 95241 in order to consider the Community Development Block Grant (CDBG) Program Consolidated Annual Performance and Evaluation Report (CAPER) and an amendment to the 2013-14 Annual Action Plan (AAP). The 2012-13 CAPER describes the programs and activities accomplished during that program year, in which the City received $630,001 in federal CDBG funds. The AAP generally describes how the City will utilize program funds for eligible activities during the fiscal year. The AAP can be amended as needed to reallocate funds to housing and community development activities. The release of this notice is one of the City's activities to fulfill citizen participation requirements. Federal regulations require localities to provide the public with reasonable access to the documents. The CAPER is available for public review at the Lodi City Hall, 221 West Pine Street, and on the City's website at www.lodi.gov/community_development/neighborhoods/cdbg.htmi. Copies of the CAPER will be made available upon request and are free of charge. The public review and comment period for the 2011-12 CAPER begins August 19, 2013 and will end September 4, 2013. The public review and comment period for the amendment of the 2013-14 AAP begins August 3, 2013 and will end September 4, 2013 The City Council will consider adoption of the 2012-13 CAPER and amendment of the 2013-14 AAP and provide an opportunity for public comment at their September 4, 2013 meeting. The City proposes to allocate previously un -allocated funds received as part of the 2013-14 allocation of CDBG funds and to re -allocate prior year funds that have not been expended. Funds may be allocated to new projects and programs, or existing projects and programs may receive additional funding. The purpose of this public hearing will be to give citizens an opportunity to make their comments known regarding community needs and accomplishments under the CDBG Program. If you are unable to attend the public hearing, you may direct written comments to the City Clerk, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may telephone (209) 333-6711. In addition, information is available for review at Lodi City Hall (221 West Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on weekdays. 1:\Community Development\Neighborhood Services Division\CDBG\2013-2014\Public Hearing Notice\WEB PAGE Public Hearing Notice 2012-13 CAPER- 2013-14Annual Action Plan Amendment 9-4-13.doc If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (209) 333-6702. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. The City promotes fair housing and makes all its programs available to low- and moderate -income families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or handicap. J:\Community Development\Neighborhood Services Division\CDBG\2013-2014\Public Hearing Notice\WEB PAGE Public Hearing Notice 2012-13 CAPER- 2013-14Annual Action Plan Amendment 9-4-13.doc September 4th Public Hearing - Mailing List Captains Tory and Martin Ross c/o Salvation Army, Lodi Corps PO Box 1388 Lodi, CA 95241 martin.ross�rc ,,usw.salvationarmy.org 209-369-5896 x107 Mike Mallory c/o Second Harvest Food Bank 704 E. Industrial Park Drive Manteca, CA 95337-6116 ktap ia(a,feedingamerica. org 209-239-2091 Federico Navarro c/o Emergency Food Bank of Stockton/San Joaquin 7 W. Scotts Avenue Stockton, CA 95202 fnavarro c,stocktonfoodbank.org 209-464-7369 Rebeca Knodt c/o Emergency Food Bank of Stockton/San Joaquin 7 W. Scotts Avenue Stockton, CA 95202 rknodt ,stocktonfoodbank.org 209-464-7369 Peggy Wagner c/o San Joaquin County Fair Housing Association 247 E. Miner Ave Stockton, CA 95202 PeggyW0sjfairhousing com (209) 451-3471 Kristi Rhea c/o Housing Authority of the County of San Joaquin 448 S. Center Street Stockton, CA 95202 krheaPhacsj.com 209-460-5024 Tracy Williams c/o LOEL Foundation, Inc. 105 S. Washington Street Lodi, CA 95240 tracyRloelcenter.net 209-368-2050 Dean Fujimoto c/o SJC Human Services Agency PO Box 201056 Stockton, CA 95201 Jake McGregor c/o One -Eighty Teen Center 17 W. Lockeford Street Lodi, CA 95240 Elvira Ramirez Catholic Charities 1106 N. El Dorado Stockton, CA 95202 eramirez a�ccstockton.orp, 209-444-5938 Nate McBride c/o Small Business Development Center 56 S. Lincoln Street Stockton, CA 95203 Jennifer Robison From: Joseph Wood Sent: Monday, August 19, 2013 02:44 PM To: 'Martin Ross'; 'Kerri Tapia'; 'Federico Navarro'; rknodt@stocktonfoodbank.org; 'Peggy Wagner'; 'Kristi Rhea'; 'Tracy Williams'; 'Fujimoto, Dean; 'Jacob McGregor; Ieramirez@ccstockton.org'; 'Nate McBride' Cc: Jennifer Robison Subject: City of Lodi - Public Hearing for 2012-13 CAPER and Amendment#1 of 2013-14 Annual Action Plan WEB PAGE Public Hearing Notice... The Lodi City Council will conduct a Public Hearing on Wednesday, September 4, 2013 to review and adopt the 2012-13 CDBG Consolidated Annual Performance Evaluation Report (CAPER) and the 2013-14 CDBG Annual Action Plan Amendment. The CAPER is the final report of activities for the CDBG funding provided to the City in the 2012-13 Program Year. The 2013-14 Annual Action Plan Amendment covers the allocation of additional CDBG funding received for the 2013-14 Program Year and the reallocation of unused funds from completed projects and/or services from the 2012- 13 Program Year. A Staff Report detailing the funding allocation/reallocation being considered at the Public Hearing will be available and distributed via email on or about August 28, 2013. Please contact me if you have any questions. Joseph Wood, Manager Neighborhood Services Division City of Lodi Community Development Department 209.333.6800 x2467 Direct Office Line 209.333.6842 Fax iwood@lodi.gov E-mail THE CITY OF LODI COMMUNITY DEVELOPMENT DEPARTMENT Notice of Public Hearing for Discussion of the Community Development Block Grant Program NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday, September 4, 2013 at 7:00 p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305 West Pine Street, Lodi, CA 95241 in order to consider the Community Development Block Grant (CDBG) Program Consolidated Annual Performance and Evaluation Report (CAPER) and an amendment to the 2013-14 Annual Action Plan (AAP). The 2012-13 CAPER describes the programs and activities accomplished during that program year, in which the City received $630,001 in federal CDBG funds. The AAP generally describes how the City will utilize program funds for eligible activities during the fiscal year. The AAP can be amended as needed to reallocate funds to housing and community development activities. The release of this notice is one of the City's activities to fulfill citizen participation requirements. Federal regulations require localities to provide the public with reasonable access to the documents. The CAPER is available for public review at the Lodi City Hall, 221 West Pine Street, and on the City's website at www.lodi.gov/community_development/neighborhoods/cdbg.html. Copies of the CAPER will be made available upon request and are free of charge. The public review and comment period for the 2011-12 CAPER begins August 19, 2013 and will end September 4, 2013. The public review and comment period for the amendment of the 2013-14 AAP begins August 3, 2013 and will end September 4, 2013 The City Council will consider adoption of the 2012-13 CAPER and amendment of the 2013-14 AAP and provide an opportunity for public comment at their September 4, 2013 meeting. The City proposes to allocate previously un -allocated funds received as part of the 2013-14 allocation of CDBG funds and to re -allocate prior year funds that have not been expended. Funds may be allocated to new projects and programs, or existing projects and programs may receive additional funding. The purpose of this public hearing will be to give citizens an opportunity to make their comments known regarding community needs and accomplishments under the CDBG Program. If you are unable to attend the public hearing, you may direct written comments to the City Clerk, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may telephone (209) 333-6711. In addition, information is available for review at Lodi City Hall (221 West Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on weekdays. J:\Community Development\Neighborhood Services Division\CDBG\2013-2014\Public Hearing Notice\WEB PAGE Public Hearing Notice 2012-13 CAPER- 2013-14Annual Action Plan Amendment 9-4-13.doc If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (209) 333-6702. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. The City promotes fair housing and makes all its programs available to low- and moderate -income families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or handicap. J:\Community Development\Neighborhood Services Division\CDBG\2013-2014\Public Hearing Notice\WEB PAGE Public Hearing Notice 2012-13 CAPER- 2013-14Annual Action Plan Amendment 9-4-13.doc LA CIUDAD DE LODI DEPARTAMENTO DE DESARROLLO COMUNITARIO Aviso de Audiencia Publica para la discusion del Programa de Subsidios Globales para el Desarrollo Comunitario PRESENTE SE DA AVISO que una audiencia publica se Ilevara a cabo el Miercoles, 04 de septiembre 2013 a las 7:00 pm o tan pronto como la materia podra ser oido, en el Lodi Concilio de la Ciudad, 305 West Pine Street, Lodi, CA 95241 con el fin de considerar el Community Development Block Grant (CDBG) consolidado anual de Desempeno y Evaluacion (CAPER) y una enmienda al Plan de Accion Anual 2013-14 (AAP). EI 2012-13 CAPER describe los programas y actividades realizadas durante ese ano del programa, en el que la ciudad recibio 630,001 dolares en fondos federales CDBG. La AAP describe generalmente como la Ciudad utilizara los fondos del programa de actividades elegibles durante el ano fiscal. EI AAP se puede modificar segun sea necesario para reasignar fondos a las actividades de vivienda y desarrollo comunitario. La publicacion de este aviso es una de las actividades de la Ciudad para cumplir con los requisitos de participacion de los ciudadanos. Las regulaciones federales requieren que las localidades para proporcionar al publico un acceso razonable a los documentos. EI CAPER esta disponible para revision publica en Lodi City Hall, 221 West Pine Street, y en la pagina web de la Ciudad www.lodi.gov/community_development/neighborhoods/cdbg.htmi. Copias del CAPER estaran disponibles bajo peticion y son gratis. La opinion publica y periodo de comentarios para el 2011-12 CAPER comienza el 19 de agosto 2013 y terminara el 04 de septiembre 2013. La opinion publica y el periodo de comentario para la modificacion de AAP 2013-14 comienza el 03 de agosto, 2013 y terminara el 04 de septiembre, 2013. EI ayuntamiento tendra en cuenta la adopcion del 2012-13 CAPER y modificacion del 2013-14 AAP y proporcionar una oportunidad para comentario publico en su reunion del 04 de septiembre, 2013. La Ciudad propone asignar anteriormente los fondos no asignados recibidos como parte de la asignacion de los fondos CDBG 2013-14 y para reasignar fondos de anos anteriores que no han sido gastados. Los fondos pueden ser asignados a nuevos proyectos y programas o proyectos y programas existentes pueden recibir financiacion adicional. J:\Community Development\Neighborhood Services Division\CDBG\2013-2014\Public Hearing Notice\WEB PAGE Public Hearing Notice 2012-13 CAPER- 2013-14Annual Action Plan Amendment 9-4-13.doc EI propdsito de esta audiencia publica sera de dar a los ciudadanos la oportunidad de conocer sus observaciones sobre las necesidades de la comunidad y logros bajo el Programa CDBG. Si usted no puede asistir a la audiencia publica, puede dirigir observaciones por escrito a la Secretaria Municipal de la Ciudad de Lodi, PO Box 3006, Lodi, CA 95241, o puede Ilamar por telefono (209) 333-6711. Ademas, la informacion esta disponible para su revision en Lodi City Hall (221 West Pine Street) entre las horas de 8:00 am y 5:00 pm de lunes a viernes. Si usted desafia el tema en la corte, usted puede estar limitado a solo los problemas que usted o alguien mas en la audiencia publica se describe en este aviso o en la correspondencia escrita entregada a la Secretaria de la Ciudad, 221 West Pine Street, en o antes de cerrar la audiencia publica. En cumplimiento de la Ley de Estadounidenses con Discapacidades, si usted necesita asistencia especial para participar en esta reunion, por favor comuniquese con la Oficina de la Secretaria Municipal al (209) 333-6702. Notificacion de 48 horas antes de la reunion permitira a la ciudad para hacer los arreglos razonables para asegurar el acceso a esta reunion. La Ciudad promueve la vivienda justa y pone todos sus programas a disposicion de bajos y moderados ingresos, familias sin importar la edad, raza, color, religion, sexo, origen nacional, orientacion sexual, estado civil o discapacidad. J:\Community Development\Neighborhood Services Division\CDBG\2013-2014\Public Hearing Notice\WEB PAGE Public Hearing Notice 2012-13 CAPER- 2013-14Annual Action Plan Amendment 9-4-13.doc