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Home My WebLink AboutAgenda Report - August 20, 2014 C-18AGENDA ITEM C 10 19 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Execute an Agreement to Participate in the CALNET3 Contract between the State of California and AT&T through June 30, 2018 MEETING DATE: August 20, 2014 PREPARED BY: Deputy City Manager RECOMMENDED ACTION: Adopt Resolution authorizing the City Manager to execute an agreement to participate in CALNET 3 contract between the State of California and AT&T through June 30, 2018. BACKGROUND INFORMATION: Currently, the City buys certain technology products, such as telephone services at discounted rates through the State of California contract called CALNET2. This contract expired on January 3, 2014. A new State contract, called CALNET3, is now available as of July 1, 2014. All California government agencies may use CALNET3 for procurement of certain products and services. The new CALNET3 contract is for four years, with possible yearly extensions. The City's telecommunications rates will revert to tariff pricing if it does not agree to participate in CALNET3. Tariff rates would mean an annual increase of about $100,000. All current AT&T voice and data services subscribed to by the City shall automatically be included under the new Agreement. The City will also be committed to "exclusivity" with AT&T for the first two years of the contract. That means the City agrees not to purchase any contracted types of services from any other provider for the first two years, after which time the City will be free to select any provider it desires. Staff is proposing to include the following services in the new contract, all of which are included in the current contract with AT&T: • Legacy Telecommunications • Business Access Lines + Central Office Trunk Services • Analog Service + Data Transmission Services + Long Distance Calling In summary, staff recommends adoption of a resolution authorizing the City Manager to execute an Agreement to participate in the CALNET 3 Contract between the State of California and AT&T through June 30, 2018. The City can avoid reverting to tariff pricing for its current AT&T telecommunications services with an increase of about $100,000 per year, by approving this Agreement. APPROVED:1 Stephen Sc wabikuer City Manager FISCAL IMPACT: The City can anticipate a nominal annual increase of about $5,136 over the current CALNET2 contract and avoid a cost increase of about $100,000 if telecommunications services are not allowed to revert to tariff pricing. FUNDING AVAILABLE: 100242.7202 —Telephone Charges c-��V "-OLAA2=!Z. -- Jordan Ayers, Deputy CftV Ma ager ATTACHMENT 4 - AUTHORIZATION TO ORDER (ATO) Page 1 of 5 AUTHORIZATION TO ORDER UNDER STATE CONTRACT AT&T and the State of California ("State") have entered into a Contract for CALNET 3 Statewide Contract A (SWC -A), C3 -A -12 -10 -TS -01, for the following Subcategories and terms. The State may, at its sole option, elect to extend the Contract term for up to the number of additional periods of one (1) year each as indicated below. Pursuant to the Contract, which is incorporated herein by reference, any public agency, as defined in Government Code section 11541, is allowed to order services and products ("Services") solely as set forth in the Contract. A non -State public Entity (herein "Non -State Entity") shall also be required to complete and submit this Authorization to Order (ATO) Under State Contract prior to ordering Services. A description of the Service (s), applicable rates and charges and the specific terms and conditions under which the Service(s) will be provided to a Non -State Entity are fully set forth in the Contract. Access to the Contract is available at http://marketinci.dts.ca.ciov/calnet3. CITY OF LODI ("Non -State Entity") desires to order Service(s), and Contractor agrees to provide such Service(s), as identified in the State of California, Telecommunications Service Request (Form. 20), pursuant to the terms and conditions and rates contained in the Contract. E -Rate Customers Only complete if applying for ERate funding: intends to seek Universal Service Funding (E -Rate) for eligible services provided under this ATO. The Service(s) ordered under this ATO shall commence on ("Service Date"). Upon the Service Date, this ATO supersedes and replaces any applicable serving arrangements between Contractor and Non -State Agency for the Service(s) being ordered under this ATO. Executed on 8/14/2014 8:38:58 AM 1 year Optional Subcategory Contract Award Contract End Extensions 1.1 Dedicated Transport November 15, 2013 June 30, 2018 1.2 Multi -Protocol Label Switching (MPLS) November 15, 2013 June 30, 2018 1.3 Standalone Voice over Internet Protocol (VoIP) November 15, 2013 June 30, 2018 1.4 Long Distance Calling November 15, 2013 June 30, 2018 1.5 Toll -Free Calling November 15, 2013 June 30, 2018 1.6 Legacy Telecommunications November 15, 2013 June 30, 2017 Pursuant to the Contract, which is incorporated herein by reference, any public agency, as defined in Government Code section 11541, is allowed to order services and products ("Services") solely as set forth in the Contract. A non -State public Entity (herein "Non -State Entity") shall also be required to complete and submit this Authorization to Order (ATO) Under State Contract prior to ordering Services. A description of the Service (s), applicable rates and charges and the specific terms and conditions under which the Service(s) will be provided to a Non -State Entity are fully set forth in the Contract. Access to the Contract is available at http://marketinci.dts.ca.ciov/calnet3. CITY OF LODI ("Non -State Entity") desires to order Service(s), and Contractor agrees to provide such Service(s), as identified in the State of California, Telecommunications Service Request (Form. 20), pursuant to the terms and conditions and rates contained in the Contract. E -Rate Customers Only complete if applying for ERate funding: intends to seek Universal Service Funding (E -Rate) for eligible services provided under this ATO. The Service(s) ordered under this ATO shall commence on ("Service Date"). Upon the Service Date, this ATO supersedes and replaces any applicable serving arrangements between Contractor and Non -State Agency for the Service(s) being ordered under this ATO. Executed on 8/14/2014 8:38:58 AM ATTACHMENT 4 - AUTHORIZATION TO ORDER (ATO) Page 2 of 5 This ATO shall become effective upon execution by Non -State Entity, Contractor, and the Office of Technology Services, Statewide Telecommunications and Network Division (OTech/STND). No Service(s) shall be ordered by Non -State Entity or provided by Contractor until this ATO has been executed by both parties and approved by OTech/STND. By executing this ATO, Non -State Entity agrees to subscribe to the selected services, and Contractor agrees to provide selected services, in accordance with the terms and conditions of this ATO and the Contract. Upon execution of this ATO by Non -State Entity and Contractor, Contractor shall deliver this ATO to OTech/STND for review and approval. The State may, at its sole discretion, revoke any applicable previously approved ATO. The OTech/STND will provide Contract management and oversight, and upon request by the Non -State Entity or Contractor, will advocate resolving any Contract service issues. The ATO, and any resulting Form 20, is a Contract between the Non -State Entity and the Contractor. The State will not represent the Non - State Entity in resolution of litigated disputes between the parties. Non -State Entity may terminate this ATO, for specific Service(s) or in total, prior to termination of the Contract, by providing the Contractor with thirty (30) calendar days' of written notice of cancellation. This ATO shall not exceed the term of the CALNET 3 Contract. Non -State Entity, upon execution of this ATO, certifies that Non -State Entity understands that Contractor and the State may, from time to time and without Non -State Entity's consent, amend the terms and conditions of the Contract thereby affecting the terms of service Non -State Entity receives from Contractor. Non -State Entity, upon execution of this ATO, certifies that it has reviewed the terms and conditions, including the rates and charges, of the Contract. Non -State Entity, upon execution of this ATO, certifies the Non -State Entity understands that billing invoices for Service(s) subscribed to under the Contract are subject to review and/or audit by the State, pursuant to provisions of the Contract. All Service(s) ordered under this ATO will be submitted using the Form 20, signed by the Non -State Entity's authorized signatory. Any additions or deletions to Service(s) shall likewise be accomplished by submission of a Form 20, noting changes. The Non -State Entity understands that Form 20s are subject to review by the CALNET 3 CMO to ensure contract compliance. Non -State Entity, upon execution of this ATO, certifies the Non -State Entity understands that the Contractor shall provide CALNET 3 CMO all data, reports, and access to trouble tickets for Service(s) subscribed to under the Contract, pursuant to provisions of the Contract. Non -State Entity may, by placing Service orders issued by its duly authorized representative with Contractor, order any of the Service(s) listed in the Contract and selected below. Contractor shall bill Non - State Entity, and Non -State Entity shall pay Contractor according to the terms and conditions and rates set forth in the Contract for such Service(s). Executed on 8/14/2014 8:38:58 AM ATTACHMENT 4 - AUTHORIZATION TO ORDER (ATO) Page 3 of 5 Whenever any notice or demand is given under this Contract to Contractor or Non -State Entity, the notice shall be in writing and addressed to the following: Non -State Entity: Non -State Entity: CITY OF LODI AT & T 2700 Watt Avenue Room 1213 Sacramento, CA. 95821 Contract Program Manager Notices delivered by overnight courier service shall be deemed delivered on the day following mailing. Notices mailed by U.S. Mail, postage prepaid, registered or certified with return receipt requested, shall be deemed delivered five (5) State business days after mailing. Notices delivered by any other method shall be deemed given upon receipt. IN WITNESS WHEREOF, the parties hereto have caused this ATO to be executed on the date shown below by their respective duly authorized representatives: NON -STATE ENTITY CONTRACTOR By: Authorized Signature By: Authorized Signature Printed Name and Title of Person Signing Stephen Schwabauer, City Manager By: Authorized Signature Date Signed: Date Signed: Approved By: State of California Department of Technology, Statewide Telecommunications and Network Division By: Authorized Signature Printed Name and Title of Person Signing Date Signed: Executed on 8/14/2014 8:38:58 AM ATTACHMENT 4 -AUTHORIZATION TO ORDER (ATO) Page 4 of 5 CITY OF LODI Select Services for - - _ AT&T C3 -A -12 -10 -TS -01 _... Selected i ,-_.... .._.... Dedicated Transport Customer Services Subcategory 1.1 Initials E (Carrier DSO Service __.__...._.__—�__.__-_____.. f __•____ ... ___ -_-__-.__ EI ---_.__----------- - __ ____.__. _.__._.__._ __._.__— _.._—__ Carrier DS1 Service Carrier DS3 Service E ISDN Primary Rate Interface Service ------ --- p __._._. _._.___...,---_._.. — — _.__.._- Extended Demarcation Wiring Services _ E Services Related Hourly Support Selected j Multi -Protocol Label Switching (MPLS) Customer Services l Subcategory 1.2 Initials ❑ MPLS Port Transport Speed Service ❑ MPLS Port & Access Bundled Transport Speed Service ❑ MPLS Port, Access Router Bundled Transport Speed Service ❑ � _..___________---_.__.__.____...__-..__—___ MPLS Port, Access_�,___&Router___._.Bundled____._On-Net.._TransportSpeed Se_rvice __._ _ . _._. ❑ i MPLS Port, Access & Router Bundled Off -Net Transport Speed Service ❑ MPLS Port, Access & Router Bundled Ethernet On -Net Transport Speed Service _ N ❑ --_,__ __— MPLS Port, Access & Router Bundled Ethernet Off -Net Transport Speed Service € ❑ Converged VOIP Service ❑ Converged Voice Mail Service .............. ❑ Audio Conferencing Service _-.-___ _ _— ❑ Extended Demarcation Wiring Services ❑Services Related Hourly Support Selected Standalone Voice over Internet Protocol (VoIP) Customer Services Subcategory 1.3 i Initials Standalone VolP Service ._0_____ ❑ .._ Audio Conferencing Service ❑ Extended Demarcation Wiring Services ❑ Services related Hourly Support - ____,_—___.___._-.- ..._..._..... _ _.-.___ _-_._ _-_.- Selected I .. ........ .. .. .... _._____- __._.._._—______. Long Distance Calling Customer Services Subcategory 1.4 Initials __ _..__- E Long Distance Network Access Transport Service .__. El ....._.._ .__.__. .,_. _ _._- - ____.......... Long Distance Domestic Calling Service _. p _--- -,...__.____.___._,.___-.___.____.__.._ Long Distance International Calling Service Calling Cards ----. _ _--- _.--- ----- i ❑ ; --—--____---_---__ Operator Services -. _.._..._..__.__ -------- __ _ ___ -___.__ _.. _.._ _____—... _...._.___._,_ ._._._____ ___ -____----------- Audio Conferencing Service Audio ❑ Extended Demarcation Wiring Services ❑ Services related Hourly Support Selected Toll -Free Calling Customer Services Subcategory 1.5 Initials Toll Free Network Access Transport Service ❑ Toll Free Network Access Transport Service Executed on 8/14/2014 8:38:58 AM ATTACHMENT 4 - AUTHORIZATION TO ORDER (ATO) Page 5 of 5 ❑ International Toll Free Service p Extended Demarcation Wiring Services ❑r Services Related Hourly Support --------------- _. __-_ _-._ Selected _-._- ---__. Legacy Telecommunications Customer Services Subcategory 1.6 Initials p _____.___T_—�_—--------------------_ -_.- __-__ Business Access Line Service _-._. _._. __. ._...____ _... . __...._ _ . ..._.- EQ . --- - __._____�..______�___----._._._ Central Office Exchange Service QCentral _ ._. Office Trunk service _. n,._ _. p _. Intra -LATA Calling _ _--.-__ ❑ _ ... __.._ _ __.___—._.—._ _._ . __ _ - _ _.-._ Locally Based Automatic Call Distributor (ACD) ❑ Voice Mail Services .__. _...._.. .-___-- _--.__.. _._-... _._-__- _. p ___.___ ._____,._._.___. _________.. Analog Service Iz ISDN Basic Rate Interface (BRI) Service p ! Frame Relay Service r ❑ Asynchronous Transfer Mode (ATM) Service ❑ Extended Demarcation Wiring Services ❑ ( Station Wiring El f Services Related Hourly Support CREATOR COMMENT: SUBMITTER COMMENT: CONTRACTOR COMMENT: STATE COMMENT: Executed on 8/14/2014 8:38:58 AM RESOLUTION NO. 2014-157 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT TO PARTICIPATE IN THE CALNET3 CONTRACT BETWEEN THE STATE OF CALIFORNIA AND AT&T THROUGH JUNE 30, 2018 WHEREAS, the City buys certain technology products, such as telephone services, at discounted rates through the State of California contract called CALNET2, which expired on January 3, 2014 and was extended through June 30, 2014; and WHEREAS, a new State contract called CALNET3 is now available for use by all California government agencies for procurement of certain products and services; and WHEREAS, the term of the CALNET3 contract is four years, with possible yearly extensions; and WHEREAS, all current AT&T voice and data services subscribed to by the City under CALNET2 will automatically be included in the new agreement. The City will also be committed to "exclusivity" with AT&T for the first two years of the contract, which means the City agrees not to purchase any contracted types of services from any other provider for the first two years, after which time the City will be free to select any provider it desires. The City may also continue purchasing services from AT&T under the CALNET3 contract after the end of the "exclusivity" period; and WHEREAS, staff is proposing to include the following services in the new contract, all of which are included in the current contract: 1) Legacy Telecommunications 2) Business Access Lines 3) Central Office Trunk Services 4) Analog Service 5) Data Transmission Services 6) Long Distance Calling NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does hereby authorize the City Manager to execute an agreement to participate in the CALNET3 contract between the State of California and AT&T through June 30, 2018, and in possible extensions. Dated: August 20, 2014 I hereby certify that Resolution No. 2014-157 as passed and adopted by the City Council of the City of Lodi in a regular meeting held August 20, 2014, by the following votes: AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi, and Mayor Katzakian NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None PCk4r�'� J �NIFER.BISON City Clerk 2014-157