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Home My WebLink AboutAgenda Report - August 20, 2014 C-06AGENDA ITEM C0401D &1&% CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Awarding Bids for the Purchase of Padmount Transformers from Howard Industries of Laurel, Mississippi ($33,327.72) and Hees Industries of Astoria, Oregon ($21,732.84) MEETING DATE: August 20, 2014 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: Adopt a resolution awarding bids for the purchase of padmount transformers from Howard Industries of Laurel, Mississippi ($33,327.72) and Hees Industries of Astoria, Oregon ($21,732.84). BACKGROUND INFORMATION: On July 16, 2014, the City Council authorized the advertisement of bids to replenish inventory consumed as a result of the Rosegate Subdivision development project. The Electric Utility advertised bids on July 23 and 26, 2014. On August 6, 2014, bids were opened with two suppliers submitting proposals. Life -cycle costs (total purchase price plus cost of operation based on estimated power loss during the projected life of the transformer) were evaluated as shown on Exhibit A, attached, and summarized below. 5 each 37.5kVA, 1 -Phase, 240/120V Howard Industries, Laurel, MI $11,531.25 16 each 50kVA, 1 -Phase, 240/120V Howard Industries, Laurel, MI $37,018.97 5 each 75kVA, 1 -Phase, 240/120V Hees Enterprises, Inc., Astoria, OR $17,065.40 2 each 150kVA, 3 -Phase, 480Y/277V Hees Enterprises, Inc., Astoria, OR $20,937.44 Staff reviewed the proposals and deemed Howard Industries of Laurel, Mississippi and Hees Industries of Astoria, Oregon the lowest responsive bids and compliant with the approved specifications. FISCAL IMPACT: Procurement cost is $55,060.56. Total life -cycle cost is $86,553.06. FUNDING AVAILABLE: Included in FY2014/15 Budget Account No. 160.1496. Jordan Ayers Deputy City Manager/Internal Services Director !�'L / 01 Fob, Vizabeth A. Kirkley Electric Utility Director PREPARED BY: Jules L. Marchesseault, Engineering and Operations Manager EAK/JLM/Ist APPROVED: Stephen Schwabauer, City Manager EXHIBIT A. PAD MOUNTED TRANSFORMER BID EVALUATION Aug 6, 2014 Transformer Bid Evaluation Price $ Bid Opening: Aug 6, 2014 Loss (watts) Padmount Tax (factor): 1.08 Primary Windings: Three -Phase, 12000 Volt, 60Hz, Delta Connected inches No Load Loss $/watt: 3.75 Single -Phase, 12000 Gird. Wye/6930 Volt, 60Hz 1,987.50 8,180.00 10,167.50 Load Loss $/watt: 1.25 24 1.800 Howard Industries 1,499.00 23,984.00 25,902.72 115 Bid Item 1: 37.5 kVA, 240/120 Volt, 1 Phase Pad ABB c/o PACIFIC UTILITIES 1,850.00 Number of units: 5 1 1 1 1 — 1.8 Vendnr I l snit I Fxtenrled I Price INn I narl I I nad I Nn I nad I I nad I rnct of I I ife (:vr.lp I DP1ivPrvl Heinht I Imnedanre Price $ Price $ w/tax $ Loss (watts) Loss watts Loss value Loss value Losses $ Cost $ weeks inches % 106 409 1,987.50 8,180.00 10,167.50 45,712.46 8-10 24 1.800 Howard Industries 1,499.00 23,984.00 25,902.72 115 448 ABB c/o PACIFIC UTILITIES 1,850.00 9,250.00 9,990.00 79 375 1,481.25 2,343.75 3,825.00 13,815.00 8-10 24 1.740 Howard Industries 1,375.00 6,875.00 7,425.00 94 375 1,762.50 2,343.75 4,106.25 11,531.25 6-8 24 2.000 Hees Enterprises Inc. 1,480.00 7,400.00 7,992.00 88 342 1,650.00 2,137.50 3,787.50 11,779.50 8-10 28 1.700 Bid Item 4: 150 kVA, 480/277 Volt, 3 Phase Pad Bid Item 2: 50 kVA, 240/120 Volt, 1 Phase Pad Number of units: Number of units: 16 >= 1.8 I vendor I unit I Extended I Price INo Load I Loan I No Load I Load I cost of I Lite cvele I uelivervl Helant Ilmoedance Price $ Price $ w/tax $ Loss (watts) Loss (watts) Loss value Loss value Losses $ Cost $ weeks inches % ABB c/o PACIFIC UTILITIES 2,057.00 32,912.00 35,544.96 106 409 1,987.50 8,180.00 10,167.50 45,712.46 8-10 24 1.800 Howard Industries 1,499.00 23,984.00 25,902.72 115 448 2,156.25 8,960.00 11,116.25 37,018.97 6-8 24 1.800 Hees Enterprises Inc. 1,694.00 27,104.00 29,272.32 115 374 2,156.25 7,480.00 9,636.25 38,908.57 8-10 28 2.000 659 2,812.50 4,118.75 6,931.25 17,304.65 6-8 24 2.400 Hees Enterprises Inc. 1,901.00 9,505.00 Bid Item 3: 75 kVA, 240/120 Volt, 1 Phase Pad 135 683 2,531.25 4,268.75 Number of units: 5 1 1 1 — 1.8 I \/endnr I unit I Fxtandari I Prire INn I nad I I nad I Nn I nad I I nad I (-n-qt of I I ife Cvr.1e I r)elivemi Heinht Ilmnadanra Price $ Price $ w/tax $ Loss (watts) Loss (watts) Loss value Loss value Losses $ Cost $ weeks inches % ABB c/o PACIFIC UTILITIES 2,483.00 12,415.00 13,408.20 123 611 2,306.25 3,818.75 6,125.00 19,533.20 8-10 26 2.230 Howard Industries 1,921.00 9,605.00 10,373.40 150 659 2,812.50 4,118.75 6,931.25 17,304.65 6-8 24 2.400 Hees Enterprises Inc. 1,901.00 9,505.00 10,265.40 135 683 2,531.25 4,268.75 6,800.00 17,065.40 8-10 28 2.000 Bid Item 4: 150 kVA, 480/277 Volt, 3 Phase Pad Number of units: 2 >= 1.8 vendor I unit I txtended I Price INO Load I Load I No Load I Load I cost of I Lite c cle lueliveryl Het nt limpeaance Loss Loss Price $ Price $ w/tax $ (watts) (watts) I Loss value I Loss value I Losses $ 1 Cost $ 1 (weeks) I (inches) X10000000.xls 1 RESOLUTION NO. 2014-148 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE BIDS FOR THE PURCHASE OF PADMOUNT TRANSFORMERS FROM HOWARD INDUSTRIES, OF LAUREL, MISSISSIPPI, AND HEES ENTERPRISES INC., OF ASTORIA, OREGON WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on August 6, 2014, at 11:00 a.m. for the purchase of padmount transformers for the Electric Utility Department, described in the specifications therefore approved by the City Council on July 16, 2014; and WHEREAS, said bids have been compared as to life -cycle costs, checked, and tabulated and a report thereof filed with the City Manager as shown on Exhibit A attached; and WHEREAS, the bids meeting the City's specification with the lowest estimated life -cycle costs are shown below: 5 each 37.5 kVA, 1 -Phase 240/120V Howard Industries, Laurel, MI $11,531.25 16 each 50 kVA, 1 -Phase, 240/120V Howard Industries, Laurel, MI $37,018.97 5 each 75 kVA, 1 -Phase, 240/120V HEES Enterprises Inc., Astoria, OR $17,065.40 2 each 150 kVA, 3 -Phase, 480Y/277V HEES Enterprises Inc., Astoria, OR $20,937.44 NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the bids for the purchase of padmount transformers as shown above, in the total amount of $55,060.56. Dated: August 20, 2014 I hereby certify that Resolution No. 2014-148 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 20, 2014, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi, and Mayor Katzakian NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None 0'4JdNIFE . ROBISON City Clerk 2014-148 Transformer Bid Evaluation Padmount EXHIBIT A. PAD MOUNTED TRANSFORMER BID EVALUATION Aug 6, 2014 Bid Opening: Aug 6, 2014 Tax (factor): 1,08 Primary Windings: Three-Phase, 12000 Volt, 60Hz, Delta Connected No Load Loss $/watt: 3.75 Single-Phase, 12000 Grd. Wye/6930 Volt, 60Hz Load Loss $/watt: 1.25 Bid item 1d 37.6`!E 240Ii20 V 1 Phase Pad Number of units: 5 >= t8 Vendor Unit Extended Price INo Load Load No Load Load Cost of Life Cycle Delive Nei ht h etignCe Price $ Price $ w/tax $ Loss (watts) Loss watts Loss value Loss value Losses $ Cost $ weeks inches % B n/o PACIFIC UTILITIES 1,850.00 9,250,00 9,990.00 79 375 1 481.25 2,343.7 3,825.00 13 815.00 8-10 24 1.740 Howard Industries 1,375.00 6,875,00 7,426.00 941 375 1,762.50 2,343.75 4.106.25 11 631.26 6-81 24 2.000 Hees Enter rises Inc. 1,480.00 7,400.0 7,992.00 88 342 1,650,00 2,137,50 3,787.50 11779.50 8-10 28 1.70 Bid Item 2t GO kVA 246112p V6 .1 Phase Pad Number of units: 1 >= 1.$ Vendor Unit Extended Price IVa Load Load No Load Load Cost of Life Cycle Delive He' ht t Price $ Price $ w/tax $ Loss watts Loss watts Loss value Loss value Losses $ Cost $ weeks inches ABB c/o PACIFIC UTILITIES 2,057. 312 00 35 544.96 105 409 1,987.5 8 180,00 10 167.50 45712.46 8-10 24 1.80 (Howard Industries 1,499.00 23 984.00 25 902.72 115 448 2 156.25 $9$0:00 11,116.25 37 018.97 6-8 24 1.800 FIe6a Ente dae :[ft. 1004.00 _g7104:00 ;M 27232 11. $74 2 15625 7,480-00 9,636.2 SB 08.67 8-10 28 2:000 aid Item 3; 75 kVA 240/120 Volt, 1 Phaea Pad Nuiittiei .of unite: 5 Vendor Unit Extended Price No Load Load No Load Load Cost of Life C cle Delive He' ht Im edilr400 Price $ Price $ w/tax $ Loss watts Loss watts Loss value Loss valuel Losses $ Cost $ weeks inches °10 ABB c/o PACIFIC UTILITIES .2,483.0 12,415X 13 406.20 123 611 306.25 3,818.75 6,125.0 19 533.20 8-10 26 2.230 Howard Industries 1,921.0 9,605.00 10 373.40 150 659 2,812.50 4,118,75 6 931.25 17304.65 6-8 24 2.40 Hees Enterprises Inc. 1,90M0 9,505.0 10 265.40 135 683 2,531.25. 4268.75 6,800.0 17 065.40 8-10 29 2.00 Bid Item 4: 150 kVA 480/277 Vol 3 Phaea Pad Num er of units: 2 >= 1,6 Vendor Unit Extended Price Wo Load Load No Load Load Cost of Life Cycle Deliv He ht Price $ Price $ w/tax $ Loss watts Loss watts Loss value Loss value Losses $ Cost $ weeks inches % ,ABB c/o PACIFIC UTILITIES 6,475.0 12 950,0 13, $416.00 332 1358 6 225A0 . 3,390.0 9,615- 23601.00 8-10 56 3.19 Howard Industries 5,613,00 11 226.00 12 124.08 348 1302 6,525.00 3,255.00 9,780-00 21 904.08 6-8 48 2.30 Hees Enter rises Inc. 5309.00 10 618.0 11 457.44 334 1283 6,262-50 3,207,50 9,470,00 20 937.44 10-12 4 3.600 X10000000.xIs