HomeMy WebLinkAboutAgenda Report - June 4, 2014 C-07AGENDA ITEM Cv-'_7
JQ CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Adopt Resolution Awarding Contract for Kettleman Lane Bus Stop Improvements
to A. M. Stephens Construction Company, Inc., of Lodi ($45,874)
MEETING DATE: June 4, 2014
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Kettleman Lane Bus Stop
Improvements to A. M. Stephens Construction Company, Inc., of
Lodi, in the amount of $45,874.
BACKGROUND INFORMATION: This project consists of constructing improvements at four bus stop
locations along Kettleman Lane (Highway 12) on the GrapeLine's
fixed -route bus system. One stop will receive new concrete and
three will receive new shelters. Each new shelter will include a bench and a trash can.
City staff will work with property owners to obtain license agreements prior to the start of construction for
bus stop improvements partially on private property. The improvements provide wider pedestrian travel
paths and meet Americans with Disabilities Act (ADA) requirements. The proposed bus stop
improvements are as follows:
1. Kettleman Lane west of Church Street — south side of the street
2. Kettleman Lane west of Crescent Avenue — north side of the street
3. Kettleman Lane east of Crescent Avenue — south side of the street
4. Kettleman Lane east of Stockton Street — north side of the street
These locations were selected based on the Short Range Transit Plan recommendations accepted by
Council in September 2013 and the bus stop boarding/alighting surveys. The bus stop locations included
in this plan are in Caltrans' right-of-way and will require an encroachment permit prior to construction.
Plans and specifications for this project were approved on April 2, 2014. The City received the following
six bids for this project on May 14, 2014. Two bids did not include receipt of addenda and were deemed
non-responsive.
Bidder
Engineer's Estimate
A. M. Stephens Construction Company, Inc.
Hobbs Construction
Diede Construction
F. Loduca Company
Matt McCarty Construction
Taylor Backhoe Service
* Corrected Total
** Non -Responsive
Location
Bid
$
53,845.00
Lodi
$
45,874.00
Fresno
$
53,960.00
Woodbridge
$
61,465.05
Stockton
$
74,340.00
Lodi
$
48,463.68* **
Merced
$
46,170.40**
m City Manager
KAWP\PROJECTS\TRANSIT\Kettleman Lane Bus Stop Improvements\CAward.doc 5/22/2014
Adopt Resolution Awarding Contract for Kettleman Lane Bus Stop Improvements to A. M. Stephens
Construction Company, Inc., of Lodi ($45,874)
June 4, 2014
Page 2
FISCAL IMPACT: There will be a slight increase in the long-term maintenance costs
associated with these improvements, which will be included in future
Transit Operations budgets.
FUNDING AVAILABLE: This project will be funded by Federal Transit Administration (FTA) /
Transportation Development Act (TDA) (125180).
C��Jt,fX4&JaZrC
Jordan Ayers
Deputy City Manager/Inter al Services Director
F. Wally S delin
Public Works Director
Prepared by Sean Nathan, Associate Civil Engineer
FWS/SN/pmf
cc: Transportation Manager
KAVYMPROJECTS\TRANSIT\Kettleman Lane Bus Stop Improvements\CAward.doc 5/14/2014
KETTLEMAN LANE BUS STOP IMPROVEMENTS
VARIOUS LOCATIONS CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and A. M. STEPHENS CONSTRUCTION COMPANY, INC., herein
referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
Certifications and Forms
General Provisions
Federal Requirements
Special Provisions
Bid Proposal
Contract
Contract Bonds
Federal Minimum Wage Rates
Plans
Addenda
The July 2006 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
II - e 1ty ere y -promises an agrees -w1 the ontra-ctor o employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
Contract.doc 1 5/1412014
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to construct improvements at four bus stop locations along
Kettleman Lane (Highway 12) on the GrapeLine's fixed -route bus system. One stop will receive
new concrete and three will receive new shelters. Each new shelter will include a bench, a
trash can, and other incidental and related work. All work is as described in the specifications
for the above project.
CONTRACT ITEMS
Item
Description
Unit
Qty
Unit Price
Total
1
Clearing and Grubbing
LS
1
$7,500.00
$7,500.00
2
Remove Sidewalk and/or Pavers
SF
385
$4.00
$1,540.00
3
Remove & Salvage Bench
EA
3
$100.00
$300.00
4
Concrete Subgrade Compaction
SF
480
$6.00
$2,880.00
5
Install Concrete Pad and/or
Sidewalk
SF
480
$9.80
$4,704.00
6
Furnish and Install Shelter,
Bench, and Amenities
EA
3
$8,600.00
$25,800.00
7
Install (Salvaged) Bench
EA
1
$300.00
$300.00
8
Furnish and Install Trash Can
EA
3
$950.00
$2,850.00
TOTAL $45,874.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 700 of die Labot Code, which requires every employei to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
Contract.doc 2 05/14/14
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 70 WORKING DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Title
(CORPORATE SEAL)
By:.
Stephen Schwabauer
City Manager
Date:
Attest:
City Clerk
Approved As To Form
Janice D. Magdich,%'
City Attorney x
Contract.doc 3 05/14/14
RESOLUTION NO. 2014-86
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT
FOR THE KETTLEMAN LANE BUS STOP IMPROVEMENTS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 14, 2014, at
11:00 a.m., for the Kettleman Lane Bus Stop Improvements, described in the specifications
therefore approved by the City Council on April 2, 2014; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder
Bid
A. M. Stephens Construction Company, Inc.
$
45,874.00
Hobbs Construction
$
53,960.00
Diede Construction
$
61,465.05
F. Loduca Company
$
74,340.00
Matt McCarty Construction
$
48,463.68* **
Taylor Backhoe Service
$
46,170.40**
* Corrected Total
** Non -Responsive
WHEREAS, staff recommends awarding the contract for the Kettleman Lane Bus Stop
Improvements to the low bidder, A. M. Stephens Construction Company, Inc., of Lodi,
California, in the amount of $45,874.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Kettleman Lane Bus Stop Improvements to the low bidder, A. M. Stephens
Construction Company, Inc., of Lodi, California, in the amount of $45,874; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract.
Dated: June 4, 2014
I hereby certify that Resolution No. 2014-86 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 4, 2014, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi, and
Mayor Katzakian
COUNCIL MEMBERS — None
COUNCIL MEMBERS — None
COUNCIL MEMBERS — None
2014-86
&L__0LS0N
City Clerk