HomeMy WebLinkAboutAgenda Report - June 4, 2014 C-06AGENDA ITEM C •b
JM CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Adopt Resolution Awarding Contract for 2014 GrapeLine Bus Stop Improvements
to A. M. Stephens Construction Company, Inc., of Lodi ($277,083.90)
MEETING DATE: June 4, 2014
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for 2014 GrapeLine Bus Stop
Improvements to A. M. Stephens Construction Company, Inc., of
Lodi, in the amount of $277,083.90.
BACKGROUND INFORMATION: This project consists of constructing improvements at 29 bus stop
locations on the GrapeLine's fixed -route bus system. Six bus stops
will only receive new concrete pads, 11 will receive benches, three
will have relocated shelters, and nine will receive new shelters. Each new shelter will include a bench
and a trash can.
New or replacement concrete will be added to a number of stops to accommodate the benches or
shelters. City staff will work with property owners to obtain license agreements prior to the start of
construction for bus stop improvements partially on private property. The improvements provide wider
pedestrian travel paths and meet Americans with Disabilities Act (ADA) requirements. The proposed bus
stop improvements are as follows:
1. Central Avenue north of Mission Street — east side of the street
2. Central Avenue south of Hilborn Street — east side of the street
3. Central Avenue north of Mission Street — west side of the street
4. Central Avenue south of Harold Street — west side of the street
5. Central Avenue south of Oak Street — west side of the street
6. Central Avenue south of Vine Street — west side of the street
7. Cherokee Lane north of Kettleman Lane — east side of the street
8. Cherokee Lane north of Walnut Street — east side of the street
9. Cherokee Lane south of Delores Street — east side of the street
10. Cherokee Lane north of Tokay Avenue — west side of the street
11. Cherokee Lane south of Almond Drive — west side of the street
12. Cherokee Lane south of Poplar Street — west side of the street
13. Ham Lane south of Century Boulevard — west side of the street
14. Hutchins Street north of Pine Street — east side of the street
15. Hutchins Street north of Century Boulevard — west side of the street
16. Pixley Parkway south of Auto Center Drive — west side of the street
17. Stockton Street north of Elm Street — west side of the street
18. Vine Street west of Hutchins Street — north side of the street
19. Lockeford Street east of Stockton Street — north side of the street
20. Calaveras Street south of Murray Street — east side of the street
21. Lockeford Street west of Church Street — north side of the street
APPROVED: ` 1
Stephen Schwabad6r4n1drim City Manager
K UP\PROJECTS\TRANSIT12014 Bus Stop Improvements\CAward.doc 5/22/2014
Adopt Resolution Awarding Contract for 2014 GrapeLine Bus Stop Improvements to A. M. Stephens
Construction Company, Inc., of Lodi ($277,083.90)
June 4, 2014
Page 2
22. Lower Sacramento Road south of Elm Street — west side of the street
23. Melby Drive north of Harney Lane — west side of the street
24. Oak Street west of Central Avenue — north side of the street
25. Oak Street west of Washington Street — north side of the street
26. Pine Street west of Central Avenue — south side of the street
27. Pine Street west of Cherokee Lane — south side of the street
28. Pine Street west of Stockton Street — north side of the street
29. Pine Street west of Stockton Street — south side of the street
These locations were selected based on the Short Range Transit Plan recommendations accepted by
Council in September 2013 and the bus stop boarding/alighting surveys.
Plans and specifications for this project were approved on April 2, 2014. The City received the following
six bids for this project on May 14, 2014. Two bids did not include receipt of addenda and were deemed
non-responsive.
Bidder
Location
Bid
Engineer's Estimate
$
307,562.00
A. M. Stephens Construction Company, Inc.
Lodi
$
277,083.90
Diede Construction
Woodbridge
$
280,347.04
Hobbs Construction
Fresno
$
282,403.00
F. Loduca Company
Stockton
$
321,979.00*
Matt McCarty Construction
Lodi
$
279,651.99* **
Taylor Backhoe Service
Merced
$
308,665.01**
* Corrected Total
"* Non -Responsive
FISCAL IMPACT: There will be a slight increase in the long-term maintenance costs
associated with these improvements, which will be included in future
Transit Operations budgets.
FUNDING AVAILABLE: This project will be funded by Federal Transit Administration (FTA) /
Transportation Development Act (TDA) (125180).
Jor an yrs
Deputy City Manager/Intern I Services Director
F. Wally S elin
Public Works Director
Prepared by Sean Nathan, Associate Civil Engineer
FWS/SN/pmf
cc: Transportation Manager
K:\WP\PROJECTS\TRANSIT\2014 Bus Stop Improvements\CAward.doc 5/14/2014
2014 GRAPELINE BUS STOP IMPROVEMENTS
VARIOUS LOCATIONS CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and A. M. STEPHENS CONSTRUCTION COMPANY, INC., herein
referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
Certifications and Forms
General Provisions
Federal Requirements
Special Provisions
Bid Proposal
Contract
Contract Bonds
Federal Minimum Wage Rates
Plans
Addenda
The July 2006 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
Contract.doc 1 5/14/2014
ARTICLE I I I - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to improve 29 bus stop locations on the GrapeLine's fixed -route
bus system. Six bus stops will only receive new concrete pads, 11 will receive benches, three
will have relocated shelters, and nine will receive new shelters. Each new shelter will also
include a bench, a trash can, and other incidental and related work. All work is as described in
the specifications for the 2014 GrapeLine Bus Stop Improvements, Various Locations.
CONTRACT ITEMS
Item
Description
Unit
Qty
Unit Price
Total
1
Clearing and Grubbing
LS
1
$30,000.00
$30,000.00
2
Remove Sidewalk / Ramp /
SF
3,329
$8.50
$28,296.50
Dwy / AC Approach
3
Remove Curb / Curb and
LF
237
$5.00
$1,185.00
Gutter
4
Remove and/or Salvage Sign
EA
5
$100.00
$500.00
and Post
5
Remove and Salvage Sign
EA
4
$100.00
$400.00
Only
6
Relocation Sign and Post
EA
2
$300.00
$600.00
7
Remove & Salvage Bench
EA
5
$300.00
$1,500.00
8
Concrete Subgrade
SF
7,285
$5.50
$40,067.50
Compaction
9
Install Concrete Pad /
W1 _WY
SF
6,427
$7.50
$48,202.50
10
Install Comm. Gutter and/or
SF
858
$9.80
$8,408.40
Driveway / Alley Approach
11
Install Curb / Curb and Gutter
LF
193
$39.00
$7,527.00
12
Install Asphalt Concrete
SF
308
$9.00
$2,772.00
Transition
13
Install Sign and Post
EA
3
$500.00
$1,500.00
Contract.doc 2 05/19/14
Item
Description
Unit
Qty
Unit Price
Total
14
Furnish and Install Shelter,
EA
9
$8,600.00
$77,400.00
Bench, and Amenities
15
Relocate Shelter, Bench, and
EA
3
$1,300.00
$3,900.00
Amenities
16
Furnish and Install Bench
EA
5
$985.00
$4,925.00
17
Install (Salvaged) Bench
EA
5
$300.00
$1,500.00
18
Replace Ex DICB with SICB
EA
1
$1,000.00
$1,000.00
19
Furnish and Install Trash Can
EA
11
$950.00
$10,450.00
20
Reset SICB Frame and Cover
EA
1
$250.00
$250.00
21
Furnish and Install Truncated
EA
4
$575.00
$2,300.00
Domes (3'x4')
22
Replace Screens
LS
1
$1,000.00
$1,000.00
23
Remove and Replace Street
SF
320
$10.00
$3,200.00
Section
24
Relocate Tree
EA
1
$200.00
$200.00
TOTAL $277,083.90
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 70 WORKING DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
Contract.doc 3 05/14/14
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Stephen Schwabauer
City Manager
By:, Date:
Title
(CORPORATE SEAL)
Attest:
City Clerk
Approved As To Form
Janice D. Magdich
City Attorney
rn
Contract.doc 4 05/14/14
RESOLUTION NO. 2014-85
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT
FOR THE 2014 GRAPELINE BUS STOP IMPROVEMENTS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 14, 2014, at
11:00 a.m., for the 2014 GrapeLine Bus Stop Improvements, described in the specifications
therefore approved by the City Council on April 2, 2014; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
A. M. Stephens Construction Company, Inc. $ 277,083.90
Diede Construction $ 280,347.04
Hobbs Construction $ 282,403.00
F. Loduca Company $ 321,979.00*
Matt McCarty Construction $ 279,651.99* **
Taylor Backhoe Service $ 308,665.01**
* Corrected Total
** Non -Responsive
WHEREAS, staff recommends awarding the contract for the 2014 GrapeLine Bus Stop
Improvements to the low bidder, A. M. Stephens Construction Company, Inc., of Lodi,
California, in the amount of $277,083.90.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the 2014 GrapeLine Bus Stop Improvements to the low bidder, A. M. Stephens
Construction Company, Inc., of Lodi, California, in the amount of $277,083.90; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract.
Dated: June 4, 2014
I hereby certify that Resolution No. 2014-85 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 4, 2014, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
OHL-OLSON
City Clerk
2014-85