HomeMy WebLinkAboutAgenda Report - June 4, 2014 C-05AGENDA ITEM C .5
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AGENDA TITLE: Adopt Resolution Approving Purchase of Hardware and Software from Dell for the
Electric Utility's Geographic Information System and MilSoft Utility Solutions
Software ($25,000)
MEETING DATE: June 4, 2014
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution approving purchase of hardware and software
from Dell for the Electric Utility's Geographic Information System
and MilSoft Utility Solutions software in an amount not to exceed
$25,000.
BACKGROUND INFORMATION: Staff is continuing the multi -phase project with Environmental
Systems Research Institute, Inc. (ESRI) for the Electric Utility's (EU)
geographical information system (GIS). The existing network server
is inadequate to support the hardware and software requirements of GIS. In addition, the MilSoft Utility
Solutions software, currently run from a computer, needs to be moved to a server environment in order to
fully integrate with GIS and provide adequate cyber security. However, the existing network server does
not meet the system requirements of MilSoft.
Information Systems' (IS) staff recommends the purchase of Dell blade servers, which meet the criteria
for ESRI and MilSoft applications. The servers are the kind and model that integrate into the City's virtual
server environment. The hardware and operating system software is estimated at $21,990, as reflected in
Exhibit A.
The bidding process may be dispensed per Lodi Municipal Code 3.20.070 Section 3(b) which reads
"Bidding shall be dispensed with only when the commodity can be obtained from only one vendor, due to
need for branded replacement parts or supplies for equipment of like brand." The City's IS department
has a Dell server environment, so only Dell servers are compatible.
Staff hereby recommends the City Council authorize the City Manager to purchase hardware and
software from Dell to meet the EU's GIS and MilSoft server needs.
FISCAL IMPACT: Implementation of GIS and MilSoft analysis capability will provide cost
savings through improved operational efficiency of the electrical system,
increased safety, and create a more reliable electric system by mitigating
electrical outages.
FUNDING AVAILABLE: Included in FY 2013/14 Budget Account No. 160612.7715
Adopt Resolution Approving Purchase of Hardware and Software from Dell for the Electric Utility's Geographic Information
System and MilSoft Utility Solutions Software ($25,000)
June 4, 2014
Page 2 of 2
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Jordan Ayers
Deputy City Managef/Internal Services Director
lizabeth A. Kirkley
lectric Utility Director
PREPARED BY: Hasan Shahriar; Senior Power Engineer
EAK/JM/HS/lst
EXHIBIT A
(Cost estimate details)
No Item Qty Price Ext
1) Blade Server 2 7032.50 $14,065.00
2) Taxes 1 1125.00 $1,125.00
3) Windows 2012 OS 2 3400.00 $6,800.00
4) SQL Server 2012 *ISD already purchased $0.00
$21,990.00
RESOLUTION NO. 2014-84
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING PURCHASE OF HARDWARE AND
SOFTWARE FROM DELL FOR THE ELECTRIC
UTILITY'S GEOGRAPHIC INFORMATION SYSTEM AND
MILSOFT UTILITY SOLUTIONS SOFTWARE
WHEREAS, staff is continuing the multi -phase project with Environmental
Systems Research Institute, Inc. (ESRI) for the Electric Utility's (EU) geographical
information system (GIS); and
WHEREAS, the existing network server is inadequate to support the hardware
and software requirements of GIS; and
WHEREAS, in addition, the MilSoft Utility Solutions software, currently run from a
computer, needs to be moved to a server environment in order to fully integrate with GIS
and provide adequate cyber security; however, the existing network server does not
meet the system requirements of MilSoft; and
WHEREAS, Information Systems' (IS) staff recommends the purchase of Dell
blade servers, which meet the criteria for ESRI and MilSoft applications; and
WHEREAS, the servers are the kind and model that integrate into the City's
virtual server environment; and
WHEREAS, the hardware and operating system software is estimated at
$21,990; and
WHEREAS, the bidding process may be dispensed per Lodi Municipal Code
3.20.070 Section 3(b), which reads "Bidding shall be dispensed with only when the
commodity can be obtained from only one vendor, due to need for branded replacement
parts or supplies for equipment of like brand," and the City's IS department has a Dell
server environment, so only Dell servers are compatible; and
WHEREAS, implementation of GIS and MilSoft analysis capability will provide
cost savings through improved operational efficiency of the electrical system, increased
safety, and create a more reliable electric system by mitigating electrical outages; and
WHEREAS, funds are included in Fiscal Year 2013/14 Budget Account
No. 160612.7715; and
WHEREAS, staff hereby recommends the City Council authorize the City
Manager to purchase hardware and software from Dell to meet the EU's GIS and MilSoft
server needs.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to purchase hardware and software from Dell for the EU's
GIS and MilSoft Utility Solutions software in an amount not to exceed $25,000.
Dated: June 4, 2014
I hereby certify that Resolution No. 2014-84 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 4, 2014, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi,
and Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS —
No
RANDI JOHL-OLSON
City Clerk
2014-84