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Home My WebLink AboutAgenda Report - May 21, 2014 C-05AGENDA ITEM 'S CITY OF LODICOUNCIL TM I AGENDA TITLE: Adopt Resolution Authorizing City Manager to Approve the Sole Source Purchase of a Computed Radiography (X-ray) Reader for the Lodi Police Department and Appropriate Funds in the Amount of $20,478 MEETING DATE: May 21, 2014 PREPARED BY: Chief of Police RECOMMENDED ACTION: Adopt resolution authorizing City Manager to approve the sole source purchase of a Computed Radiography (X-ray) Reader for the Lodi Police Department and appropriate funds in the amount of $20,478 BACKGROUND INFORMATION: The Lodi Police Department's Explosive Ordnance Disposal (EOD) team currently owns an outdated and inoperable imaging machine, similar to an X-ray machine. Because of this, the Lodi Police Department is not in compliance with FBI guidelines on mandatory equipment for EOD teams and must rely on allied agencies to obtain the necessary equipment when issues arise. Currently, the EOD team must wait several hours to procure the equipment from allied agencies to identify any hidden explosive devices, thus increasing the threat of danger to the immediate public. The purchase of this imaging machine will provide the EOD team the ability to X-ray items that may contain explosives in a more expedient and efficient manner and provide the opportunity to assist other departments in need. The purchase of this equipment will also bring the Lodi Police Department into compliance with FBI guidelines on mandatory equipment for EOD teams. FISCAL IMPACT: This purchase will be made through the Justice Assistance Grant (JAG) ($20,478) and General Fund ($2,906). FUNDING AVAILABLE: Existing Funding: 101033.7352 $ 2,906 Appropriation Requested: 2341207.7718 $18,803 2341205.7718 $ 1,675 Jordan Ayer , D puty City Manager Mark Helms MH/DG/po Chief of Police cc: City Attorney APPROVED:'Ste en S_chwaI56`6eL Int ' City Manager LOGos\ - IMAGINGj Logos Imaging LLC 6835 Sherman Street Loveland CO 80538 (765) 939-4044 www.logosimaging.com Tax ID # 05-0533782 Quotation 2/24/2014 12877 LO^ O Logos Imaging LLC Tel: (765) 939-4044 www.logosimaging.com lV-� J 6835 Sherman Street Toll Free: (866) 939-4044 I M A G I N G �` Loveland, CO 80538 Fax: (765) 939-4040 To Whom It May Concern: This letter serves as our official statement that Logos Imaging is the sole, worldwide supplier of the Logos and EVRY Series CR Imaging System and accessories. We are also the exclusive worldwide supplier of the NEOS and DRAMA DR Imaging Systems. The Logos and EVO Series CR Imaging Systems are comprised of three primary components: a computed radiography (CR) reader, image processing software, and storage phosphor image plates. CR Readers The readers utilize a patented, contact -free scanning method to process storage phosphor image plates. The Logos CR Readers are manufactured by Logos Imaging LLC in Loveland, CO. Logos Imaging Application The Logos Imaging Application is proprietary software developed by Logos Imaging. The software includes proprietary automated enhancement algorithms developed by Logos Imaging. Image Plates The Logos Digital Imaging System uses GE image plates with a customized clipping mechanism used to attach the plates for processing. These customized image plates are assembled products of Logos Imaging and are not available through other sources. The NEOS and ORAMA DR Imaging Systems are comprised of three primary components: a computed DR panel, image processing software, and a power and communications interface. DR Panels Logos Imaging uses DR panels supplied by Rayence Co. Ltd. Logos Imaging Application The Logos Imaging Application is proprietary software developed by Logos Imaging. The software includes proprietary automated enhancement algorithms developed by Logos Imaging Interface Logos Imaging DR systems utilize the ASYRMATOS interface to provide power and PC -to -panel communications. The ASYRMATOS interface is designed and manufactured by Logos Imaging LLC in Loveland, CO. Please contact me if you have any questions or if you require additional information. Regards <,-Z� fit(.— Shawn Munn Logos Imaging LLC 1. AA# 2. JV# ;e provide a description of the project, the total cost of the project, as well as justification for the rated adjustment. If you need more space, use an additional sheet and attach to this form. is to appropriate funds for JAG 2013 -DJ -BX -0877, approved via Council on October 2, 2013. The additional :)priation adjustment is to re -appropriate existing funds awarded in the 2011 JAG in the FY 13/14. If Council has authorized the appropriation adjustment, om ete the following: Meeting Date: No: Attach copy of resolution to this form. Department Head Signature: L Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. TO: Internal Services Dept. - Budget Division 3. FROM: I Police Department 15. DATE: 5/13/14 4. DEPARTMENT/DIVISION: ;e provide a description of the project, the total cost of the project, as well as justification for the rated adjustment. If you need more space, use an additional sheet and attach to this form. is to appropriate funds for JAG 2013 -DJ -BX -0877, approved via Council on October 2, 2013. The additional :)priation adjustment is to re -appropriate existing funds awarded in the 2011 JAG in the FY 13/14. If Council has authorized the appropriation adjustment, om ete the following: Meeting Date: No: Attach copy of resolution to this form. Department Head Signature: L Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A. SOURCE OF FINANCING 234 5566 2013 JAG Funds $ 18,803.00 234 5566 2011 JAG Funds $ 1,675.00 B. USE OF FINANCING 234 2341205 7718 Grant Equip $ 1,675.00 234 2341207 7718 Grant Equip $ 18,803.00 ;e provide a description of the project, the total cost of the project, as well as justification for the rated adjustment. If you need more space, use an additional sheet and attach to this form. is to appropriate funds for JAG 2013 -DJ -BX -0877, approved via Council on October 2, 2013. The additional :)priation adjustment is to re -appropriate existing funds awarded in the 2011 JAG in the FY 13/14. If Council has authorized the appropriation adjustment, om ete the following: Meeting Date: No: Attach copy of resolution to this form. Department Head Signature: L Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. RESOLUTION NO. 2014-78 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING CITY MANAGER TO APPROVE THE SOLE SOURCE PURCHASE OF A COMPUTED RADIOGRAPHY READER FOR THE LODI POLICE DEPARTMENT AND APPROPRIATING FUNDS WHEREAS, the Lodi Police Department's Explosive Ordnance Disposal (EOD) team currently owns an outdated and inoperable imaging machine; and WHEREAS, the EOD team must wait several hours to procure the equipment necessary to identify any hidden explosive devices, thus increasing the threat of danger to the immediate public; and WHEREAS, the purchase of this imaging machine will provide the EOD team the ability to x-ray items that may contain explosives in a more expedient and efficient manner and provide the opportunity to assist other departments in need; and WHEREAS, the purchase of this equipment will bring the Lodi Police Department into compliance with FBI guidelines on mandatory equipment for EOD teams. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to approve the sole source purchase of a computed radiography (CR) reader for the Lodi Police Department and appropriate funds in the amount of $20,478. Date: May 21, 2014 I hereby certify that Resolution No. 2014-78 was passed and adopted by the Lodi City Council in a regular meeting held May 21, 2014, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Mounce, Nakanishi, and Mayor Katzakian NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Hansen ABSTAIN: COUNCIL MEMBERS — None ZISON NIFE M Assistant City Clerk 2014-78