HomeMy WebLinkAboutAgenda Report - May 7, 2014 C-07AGENDA ITEM C*01
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for ADA Improvement Project Phase 3 —
Church Street Parking Lots to MCI Engineering, of Stockton ($278,926.32) and
Appropriating Funds ($47,000)
MEETING DATE: May 7, 2014
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for ADA Improvement Project
Phase 3 — Church Street Parking Lots to MCI Engineering, of
Stockton, in the amount of $278,926.32, and appropriating funds in
the amount of $47,000.
BACKGROUND INFORMATION: The project consists of reconstructing two City parking lots located
at 10 and 30 South Church Street (32,000 square feet) with asphalt
concrete pavement, installation of disabled access parking
stalls, replacing 19 trees, and other incidental and related work, all as shown on the plans and
specifications for the project. The improvements are shown on Exhibit A.
The existing parking lots are in poor condition, with uneven pavement and concrete walkways damaged
primarily by overgrown tree roots inside the parking area. The surface damage poses a tripping hazard
for pedestrians and impacts ADA access.
The existing trees will be removed and replaced by Chinese Pistachio tree. Chinese Pistachio has a
large canopy and fewer surface root issues, making it suitable for parking lot planting. New drought -
tolerant plants will be planted in the landscape area to improve esthetics.
New energy-efficient LED lighting, funded through the City's Public Benefit Fund, will be installed to
reduce energy costs and to provide improved security.
Three new ADA -compliant parking stalls will be constructed, in addition to repairing damaged sidewalk
on Church Street. The improvements, which will improve ADA access and reduce trip hazards, are
consistent with the City -Wide ADA Transition Plan (February 2011).
Plans and specifications for this project were approved on March 5, 2014. The City received the
following seven bids for this project on April 10, 2014. MCI Engineering has signed the required Local
Hire forms and will conform to the requirements.
Bidder
Location
Bid
Engineer's Estimate
$
254,995.50
MCI Engineering
Stockton
$
278,926.32
A.M. Stephens Construction
Lodi
$
288,186.78
Robert Burns Construction
Stockton
$
294,412.10
Martin General Engineering
Rancho Cordova
$
310,579.55
George Reed, Inc.
Modesto
$
321,244.00
American Asphalt
Hayward
$
327,404.00
California Pavement Maintenance
Sacramento
$
368,985.52
APPROVED:
Step
c wabau rim City
Manager
KAWP\PROJECTSWIISC\2014 Parking Lot Improvement Project\Church Street Parking Lots\CAward.doc
4/28/2014
Adopt Resolution Awarding Contract for ADA Improvement Project Phase 3 — Church Street Parking Lots
to MCI Engineering, of Stockton ($278,926.32) and Appropriating Funds ($47,000)
May 7, 2014
Page 2
The project total of $348,000 covers the contract, engineering, inspection and project contingencies.
FISCAL IMPACT: The proposed improvements will decrease maintenance and lighting costs,
and reduce the City's exposure to trip -and -fall claims.
FUNDING AVAILABLE: Community Development Block Grant (4591302) $116,000
2013/14 General Fund Capital (1211047) $150,000
EUD Public Benefit Fund (164605.8098) $35,000
Requested Appropriation
General Fund Capital (1211047) $47,000
Project Total: $348,000
AA
Jordan Ayers
Deputy City Manager/Intern I Services Director
F. Wally Sa delin
Public Works Director
Prepared by Lyman Chang, Senior Civil Engineer
FWS/LC/pmf
cc: Electric Utility Director
Neighborhood Services Manager
City Engineer/Deputy Public Works Director
Senior Civil Engineer
Management Analyst Areida-Yadav
MCI Engineering
K:\WP\PROJECTS\MISC\2014 Parking Lot Improvement Project\Church Street Parking Lots\CAward.doc 4/14/2014
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ADA IMPROVEMENTS PROJECT PHASE 3
DOWNTOWN PARKING LOTS CONTRACT
10 and 30 South Church Street
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and MCI ENGINEERING, INC., herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The May 2006 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
Contract.doc 1 04/10/14
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to reconstruct two City parking lots (32,000 square feet) with
asphalt concrete pavement, install handicap -accessible parking stalls, plant 19 trees, and other
incidental and related work, all as shown on the plans and specifications for "ADA
Improvements Phase 3 — Downtown Parking Lots, 10 and 30 South Church Street".
CONTRACT ITEMS
ITEM
1,073
$
EST'D.
LF
146
$
NO.
DESCRIPTION
UNIT
QTY
UNIT PRICE
TOTAL PRICE
1.
Traffic Control
LS
1
$
9,700.00
$ 9,700.00
2.
Clearing and Grubbing
LS
1
$
29,000.00
$29,000.00
3.
Storm Water Pollution Control
LS
1
$
2,350.00
$ 2,350.00
4.
Compact Original Ground
SF
31,830
$
0.55
$17,506.50
5.
Concrete Subgrade Compaction
SF
4,802
$
2.31
$11,092.62
6.
Asphalt Concrete TON
825
$
92.39
$76,221.75
7. Concrete Curb
8. Concrete Curb with Gutter
9. Concrete Valley Gutter
LF
1,073
$
20.65
LF
146
$
31.00
LF
96
$
36.00
10. Concrete Parking Stall (ADA) SF
1,261 $ 6.00
$22,157.45
$ 4,526.00
$ 3,456.00
$ 7,566.00
Contract.doc 2 04/10/14
ITEM
EST'D.
NO.
DESCRIPTION
UNIT
QTY
UNIT PRICE
11.
Concrete Sidewalk
SF
2,270
$
4.00
12.
Concrete Alley Approach
SF
369
$
11.00
13.
Install 12 -Inch Storm Drain
LF
146
$
53.00
14.
Install Drop Inlet Catch Basin
EA
3
$
1,650.00
15.
Adjust Drop Inlet Catch Basin to
Grade
EA
1
$
310.00
16.
Furnish Water Valve Frame and
Cover
EA
1
$
250.00
17.
Adjust Utility Frame and Cover
to Grade
EA
7
$
310.00
18.
Tree Planting
EA
19
$
85.00
19.
Striping
LS
1
$
1,113.00
20.
Furnish and Install Sign Post
EA
10
$
100.00
21.
Furnish and Install ADA Signs
LS
1
$
500.00
22.
Furnish and Install Concrete
Bumper
EA
28
$
45.00
23.
Furnish and Install Parking Lot
Lights
LS
1
$ 32,696.00
24.
Landscaping
LS
1
$ 27,409.00
25.
Relocate Trash Receptacle
EA
3
$
400.00
TOTAL
TOTAL PRICE
$ 9,080.00
$ 4,059.00
$ 7,738.00
$ 4,950.00
$ 310.00
$ 250.00
$ 2,170.00
$ 1,615.00
$ 1,113.00
$ 1,000.00
$ 500.00
$ 1,260.00
$32,696.00
$27,409.00
$ 1,200.00
$ 278,926.32
Contract.doc 3 04/10/14
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 30 WORKING DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
M
Title
By:
Stephen Schwabauer
Interim City Manager
Date:
Attest
City Clerk
(CORPORATE SEAL) Approved As To Form
Janice D. Magdich
Interim City Attorney
Contract.doc 4 04/10/14
1. AA#
JV#
DATE:
K DEPARTMENT/DIVISION: Public Works 1
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
A.
SOURCE OF
FINANCING
1211 3205 Fund Balance $ 47 000.00
IB.
iUSE OF
(FINANCING
1211 1211047 1825.2300 Downtown Parkin Lots $ 47 000.00
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2014-74
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT FOR
THE AMERICANS WITH DISABILITIES ACT IMPROVEMENT PROJECT
PHASE 3 — CHURCH STREET PARKING LOTS AND FURTHER
APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed bids were received and publicly opened on April 10, 2014, at 11:00 a.m., for the
Americans with Disabilities Act (ADA) Improvement Project Phase 3 — Church Street Parking Lots,
described in the plans and specifications therefore approved by the City Council on March 5, 2014;
and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder
Bid
MCI Engineering
$
278,926.32
A.M. Stephens Construction
$
288,186.78
Robert Burns Construction
$
294,412.10
Martin General Engineering
$
310,579.55
George Reed, Inc.
$
321,244.00
American Asphalt
$
327,404.00
California Pavement Maintenance
$
368,985.52
WHEREAS, the low bidder, MCI Engineering, has signed the required Local Hire forms and
will conform to the requirements; and
WHEREAS, staff recommends awarding the contract for the ADA Improvement Project
Phase 3 — Church Street Parking Lots, to the low bidder, MCI Engineering, of Stockton, California, in
the amount of $278,926.32.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the
contract for the ADA Improvement Project Phase 3 — Church Street Parking Lots, to the low bidder,
MCI Engineering, of Stockton, California, in the amount of $278,926.32; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract; and
BE IT FURTHER RESOLVED that funds in the amount of $47,000 be appropriated for the
project from the General Fund Capital account.
Dated: May 7, 2014
----------------------------------------------------------------------------
----------------------------------------------------------------------------
I hereby certify that Resolution No. 2014-74 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held May 7, 2014, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, and Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
D HL-OLSON
City Clerk
2014-74
CITY COUNCIL
PHIL KATZAKIAN, Mayor
LARRY D. HANSEN,
Mayor Pro Tempore
BOB JOHNSON
JOANNE L. MOUNCE
ALAN NAKANISHI
MCI Engineering, Inc.
7207 Murray Drive
Stockton, CA 95210
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\Xwww.lodi.gov
May 1, 2014
STEPHEN SCHWABAUER
Interim City Manager
RAND[ JOHL-OLSON
City Clerk
JANICE D. MAGDICH
Interim City Attorney
F. WALLY SANDELIN
Public Works Director
SUBJECT: Adopt Resolution Awarding Contract for ADA Improvement Project Phase 3
— Church Street Parking Lots to MCI Engineering, of Stockton
($278,926.32) and Appropriating Funds ($47,000)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, May 7, 2014. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Lyman Chang, Senior Civil
Engineer, at (209) 333-6800, extension 2665.
F. Wally Sandelin
{r` : Public Works Director
FWS/pmf
Enclosure
cc: City Clerk
NCAWARD.DOC