HomeMy WebLinkAboutAgenda Report - April 16, 2014 C-04AGENDA ITEM C -- q
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Approve the Sole Source Purchase
of a 2006 Chevy Express Van from the LOEL Center and Appropriate Vehicle
Replacement Funds in the Amount of $10,000
MEETING DATE:
PREPARED BY:
April 16, 2014
Chief of Police
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to approve the sole
source purchase of a 2006 Chevy Express Van from the LOEL
Center and appropriate vehicle replacement funds in the amount of
$10,000.
BACKGROUND INFORMATION: The Lodi Police Department currently owns a 2000 Dodge Ram 250
CNG, which operates on natural gas, and a 2005 Ford E450. The
Dodge Ram 250 van has many deficiencies, primarily the gas tank.
California requires natural gas tanks to be replaced on a 15 -year schedule. In 2015, the natural gas tank
must be replaced at an approximate cost of $9,000. Additionally, the natural gas feature has proven
cumbersome due to limited mileage per tank and costlier maintenance and repairs.
The LOEL Center in Lodi is selling a 2006 Chevy Express van. This van has 10,632 miles, has been
regularly maintained, and is in excellent condition. The LOEL Center has offered to reduce its purchase
price to $10,000 for the Lodi Police Department. By purchasing the 2006 Chevy Express van, the Lodi
Police Department will be able to surplus the Dodge Ram 250. The City of Lodi wishes to acquire the
vehicle in "as is" condition and will assume all risks associated with the acquisition. The Kelley Blue Book
value for the LOEL Center van is $12,877.
FISCAL IMPACT: This purchase will reduce future liability and maintenance cost with the
natural gas van and allow the Police Department to rotate the 2005 Ford
E450 to the Field Evidence Technician Unit and provide the Traffic Unit with
a newer vehicle with less mileage.
FUNDING AVAILABLE: Vehicle Replacement Fund
an Ayers, DeputyCilry Manager M
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cc: City Aftorney
APPROVED:
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m City Manager
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T70-777 Internal Services Dept. - Budget Division
3. FROM: I mark Helms 15. DATE: 4/3114
.4. DEPARTMENT/DIVISION: Police Department
6.'REQUEST AD
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FUND # BUS.UNIT# ACCOLINT# ACCOUNT TITLE AMOUNT
A.
SOURCE OF
120 3205 Vehicle Replacement Fund $ 10,000.00
FINANCING
Balance
B.
USE OF
120 1201031 7851 Purchase of 2006 Chevy Express $ 10,000.00
FINANCING
Van
provide a description of the project, the total cost of the project, as well as justification for the
ed adjustment. If you need more space, use an additional sheet and attach to this form.
� Lodi Police Department currently owns a 2000 Chevy Van, which is used for the FET crew. This van is a natural gas van,
ch requires the gas tank to be replaced on a 16 year state mandated schedule. The gas tank will need to be replaced in
5 for a currently estimated cost of $9000. The Police Department would like to purchase a 2006 Chevy Express van from
Loel Center at the low cost of $10,000 to replace the natural gas van.
I If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Attach copy of resolution to this form.
Department Head Signature:
8. APPROVAL SIGNATURES
Deputy City Manager/internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2014-53
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO APPROVE THE SOLE SOURCE PURCHASE OF A 2006
CHEVY EXPRESS VAN FROM THE LOEL CENTER AND APPROPRIATE
VEHICLE REPLACEMENT FUNDS
WHEREAS, the Lodi Police Department currently owns a 2000 Dodge Ram 250 CNG'
which operates on natural gas, and a 2005 Ford E450. The Dodge Ram 250 van has many
deficiencies, primarily the gas tank; and
WHEREAS, California requires natural gas tanks to be replaced on a 15 -year schedule.
In 2015, the natural gas tank must be replaced at an approximate cost of $9,000. The natural
gas feature has proven cumbersome due to limited mileage per tank and costlier maintenance
and repairs; and
WHEREAS, the LOEL Center in Lodi is selling a 2006 Chevy Express van. The van
currently has 10,632 miles, has been regularly maintained, and is in excellent condition. The
LOEL Center has offered to reduce its purchase price to $10,000 for the Lodi Police
Department; and
WHEREAS, the purchase of this vehicle will reduce future liability with the natural gas
van and allow the Police Department to rotate the 2005 Ford E450 to the Field Evidence
Technician unit and provide the Traffic Unit with a newer vehicle with less mileage.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to approve the sole source purchase of a 2006 Chevy Express van
from the LOEL Center of Lodi, CA, in an amount not to exceed $10,000; and
BE IT FURTHER RESOLVED that the City Council approves the appropriation of
$10,000 from the vehicle replacement fund for the purchase.
Dated: April 16, 2014
I hereby certify that Resolution No. 2014-53 was passed and adopted by the Lodi City
Council in a regular meeting held April 16, 2014, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
�RAeWOHL-OLSON
City Clerk
2014-53