HomeMy WebLinkAboutAgenda Report - April 16, 2014 C-03AGENDAITEMC 03
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing Purchase of 13 26 -Foot Transit Vehicles from
A -Z Bus Sales, of Sacramento ($2,571,193) and Appropriating Funds ($742,700)
MEETING DATE: April 16, 2014
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing purchase of 13 26 -foot transit vehicles
from A -Z Bus Sales, of Sacramento, in the amount of $2,571,193 and
appropriating funds in the amount of $742,700.
BACKGROUND INFORMATION: The City of Lodi currently operates and maintains 26 transit vehicles
for the Grapel-ine, Dial -A -Ride and Vinel-ine transit systems. In
2009, City staff submitted a funding request for 13 cutaway buses,
and San Joaquin Council of Government (SJCOG) programmed Congestion Mitigation and Air Quality
(CMAQ) funds for the purchase in Fiscal Year 2011/12. The City's purchase has been delayed while the
Federal Transit Administration (FTA) reviewed a number of large quantity bus purchase contracts that
utilized a joint procurement process. That review period has ended, allowing the City to proceed.
The new 26 -foot, low floor, CNG -fueled buses (equipped with ADA ramps instead of lifts, making
passenger loading and exiting safer and faster) will replace the existing 24 -foot cutaway buses that were
scheduled for retirement in 2013.
Staff recommends purchasing the ARBOC Type G transit vehicles using the Morongo Basin Transit
Authority Lead Agency for the California Association for Coordinated Transportation (MBTA/CalACT)
Contract RFP No. 11-03, in the approximate amount of $2,571,193.
Per Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, the bidding process may be
waived when it is advantageous for the City, with appropriate approval by the City Manager and City Council,
to use contracts that have been awarded by other public agencies, provided that their award was in
compliance with their formal ly-adopted bidding or negotiation procedures. Purchasing the buses utilizing the
MBTA/CaIACT contract save's the City of Lodi money and time.
Total purchase costs are estimated to be $2,590,000, including delivery and contingencies. Appropriations
of $1,442,300 (FTA/CMAQ) and $ 405,000 (Proposition 1 B PTMISEA) funds are included in FY 2013/14
budget. Staff requests an additional appropriation of $742,700 in Transportation Development Act JDA)
funds for the remaining balance.
FISCAL IMPACT: Delaying the purchase of new vehicles will cause higher maintenance costs.
FUNDING AVAILABLE: Budgeted FY 2013/14: FTA/CMAQ (1251) $1,442,300
Prop 1 B (125 1) 405,000
Requested Appropriation: TDA(1251) 742,700
$2,590,000
i�or—dan-Ayers
Deputy City Manager/Internal Services Director
F. Wally '361de"IF
Public Works Director
Prepared by Paula Fernandez, Transportation Manager/Senior TraffiG Engineer
cc: Fleet Services Supervisor MV General Manager Jeff Kohlhepp
Transportation Manager
APPROVED:
Stephen SchQaWitjep-,�lnterim City Manager
K:\WP\TRANSMCCMAQPropl 1313usPurchasel 3 cutaways.doc 3/31/2014
1. AA#
2. JV#
DATE:
14. DEPARTMENT/DIVISION: Public Works I
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
A.
SOURCE OF
FINANCING
1251 5496 TDA $ 742,700.00
B.
USE OF
FINANCING
1251 125193 7851 CNG Buses $ 742,700.00
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2014-52
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE PURCHASE OF THIRTEEN (13) 26 -FOOT TRANSIT
VEHICLES FROM A -Z BUS SALES, OF SACRAMENTO, AND
FURTHER APPROPRIATING FUNDS
WHEREAS, the City of Lodi currently operates and maintains 26 transit vehicles
for the Grapel-ine, Dial -A -Ride, and Vinel-ine transit systems; and
WHEREAS, funding has been secured using Congestion Mitigation and Air
Quality (CMAQ) funds through the San Joaquin Council of Governments and grant funds
from the Federal Transit Administration; and
WHEREAS, staff recommends purchasing the 13 ARBOC Type G low floor CNG
(26 -foot) transit vehicles using the Morongo Basin Transit Authority Lead Agency for the
California Association for Coordinated Transportation (MBTA/CalACT) Contract RF1P
No. 11-03, in the approximate amount of $2,571,193; and
WHEREAS, per Lodi Municipal Code Section 3.20.045, State and Local Agency
Contracts, the bidding process may be waived when it is advantageous for the City, with
appropriate approval by City Manager and City Council, to use contracts that have been
awarded by other public agencies, provided that their award was in compliance with their
formal ly-adopted bidding or negotiation procedures.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the purchase of thirteen (13) 26 -foot transit vehicles from A -Z Bus Sales, of
Sacramento, California, in the amount of approximately $2,571,193, utilizing the
Morongo Basin Transit Authority Lead Agency for the California Association for
Coordinated Transportation (MBTA/CalACT) Contract RFP No. 11 -03; and
BE IT FURTHER RESOLVED that funds in the amount of $742,700 be
appropriated for the purchase from Transportation Development Act funds.
Dated: April 16, 2014
I hereby certify that Resolution No. 2014-52 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 16, 2014, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
LJOHL-OLSON
City Clerk
2014-52
CITY COUNCIL
PHIL KATZAKIAN, Mayor
LARRY D. HANSEN,
Mayor Pro Tempore
BOBJOHNSON
JOANNEL.MOUNCE
ALAN NAKANISHI
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
April 10, 2014
MV Public Transportation, Inc.
Jeff Kohlhepp, General Manager
24 S. Sacramento Street
Lodi, CA 95240
STEPHEN SCHWABAUER
Interim City Manager
RANDI JOHL-OLSON
City Clerk
JANICE D. MAGDICH
Interim City Attorney
F. WALLY SANDELIN
Public Works Director
SUBJECT: Adopt Resolution Authorizing Purchase of 13 26 -Foot Transit Vehicles from
A -Z Bus Sales, of Sacramento ($2,571,193) and Appropriating Funds
($742,700)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, April 16, 2014. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. 0. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at 333-6702.
If you have any questions about the item itself, please call Paula Fernandez,
Transportation Manager/Senior Traffic Engineer, at 333-6800, extension 2667.
F. Wally Sandelin
Public Works Director
FWS/pmf
Enclosure
cc: City Clerk
NCCMAQPRbpi BBUSPURCHASE1 3 CUTAWAYS.DOC