HomeMy WebLinkAboutAgenda Report - April 2, 2014 C-07AGENDA ITEM (!.w"l
A% CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Purchase of Primary Chain and Flight Collector
Equipment for White Slough Water Pollution Control Facility from DC Frost
Associates, Inc., of Walnut Creek ($90,000)
MEETING DATE: April 2, 2014
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution approving purchase of primary chain and flight collector
equipment for White Slough Water Pollution Control Facility from
DC Frost Associates, Inc., of Walnut Creek, in the amount of $90,000.
BACKGROUND INFORMATION: The function of the primary chain and flight collector equipment is to
collect scum and sludge from the primary sedimentation basins. The
existing primary chain and flight collector equipment was installed in
1991 to replace the original plant primary chain and flight equipment installed in 1967. Through the years,
small parts have been replaced; however, the major parts, such as sprockets, drive chains, and shafts now
need to be replaced.
There are five primary basins. This current purchase will provide a set of primary chain and flight
collector equipment for two of the primary basins (Nos. 3 and 4). Primary basin Nos. 1 and 2 were
purchased and installed last year. Primary basin No. 5 chain flight collector equipment will be purchased
in the next fiscal year; so that all the primary basins can maintain the manufacturer's performance criteria
and the City of Lodi can maintain continuous compliance with discharge permit requirements.
DC Frost, Inc., is the sole source equipment distributor that designed and built the original primary chain
and flight collector equipment and their equipment requires no special construction. Once the new
equipment is installed by staff, the designated primaries will provide the operational performance
necessary to maintain continuous compliance with discharge permit requirements.
Per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process may be dispensed when the City
Council determines that the purchase or method of purchase is in the best interests of the City. Staff
recommends purchase of primary chain and flight collector equipment from DC Frost Associates, Inc.
FISCAL IMPACT: If the primary chain and flight collector equipment is not rehabilitated,
existing equipment could fail, requiring an emergency purchase.
Additionally, the City of Lodi could have problems maintaining discharge
permit requirements without the rehabilitation.
FUNDING AVAILABLE: Plant MaintenAnce Capital Improvements (171493)
Jordan Ayers f
Deputy City Manager/interna ervices Director
4,()13 1" 01,-
a (-cl
F. Wally parndelin
Public Works Director
Prepared by Karen Honer, Wastewater Superintendent
FWS/KH/pmf
cc: Larry Parlin, Deputy Public Works Director - Utilities
nterim City Manager
K:\WP\COUNCIL\2014\ChainFlightEquip.doc
3/11/2014
RESOLUTION NO. 2014-46
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING PURCHASE OF PRIMARY CHAIN AND
FLIGHT COLLECTOR EQUIPMENT FOR WHITE SLOUGH
WATER POLLUTION CONTROL FACILITY
WHEREAS, the function of the primary chain and flight collector equipment is to collect
scum and sludge from the primary sedimentation basins at the White Slough Water Pollution
Control Facility. The existing primary chain and flight collector equipment was installed in 1991
to replace the original plant equipment installed in 1967; and
WHEREAS, there are five primary basins, and this purchase will provide primary chain
and flight collector equipment for two of the primary basins. Two sets were purchased in 2013
and the Capital Improvement Plan provides for the purchase of one additional set in 2014/15, so
that all the primary basins will maintain the manufacturer's performance criteria and maintain
continuous compliance with discharge permit requirements; and
WHEREAS, DC Frost, Inc., is the sole source equipment distributor that designed and
built the original primary chain and flight collector equipment, and its equipment requires no
special construction; and
WHEREAS, per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process
may be dispensed when the City Council determines that the purchase or method of purchase
is in the best interests of the City; and
WHEREAS, staff recommends purchasing the primary chain and flight collector
equipment from DC Frost Associates, Inc.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of primary chain and flight collector equipment for the White Slough Water
Pollution Control Facility from DC Frost, Inc., of Walnut Creek, California, in the amount of
$90,000.
Dated: April 2, 2014
I hereby certify that Resolution No. 2014-46 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 2, 2014, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
6WOHL-OLSON
City Clerk
2014-46