HomeMy WebLinkAboutAgenda Report - March 19, 2014 C-06AGENDA ITEM Cj 0(P
&1&% CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contract for Water Meter Program Non -Residential Phase
to Teichert Construction, of Davis ($754,055) and Appropriating Funds ($800,000)
MEETING DATE: March 19, 2014
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Water Meter Program
Non -Residential Phase to Teichert Construction, of Davis, in the
amount of $754,044, and appropriating funds in the amount of
$800,000.
BACKGROUND INFORMATION: The project consists of installing approximately 750 water meters at
non-residential parcels, including commercial, industrial, and public
uses. The public uses include City -owned properties, such as
buildings, parks, and landscape areas.
Plans and specifications for this project were approved on December 18, 2013. The City received the
following four bids for this project on February 11, 2014.
Bidder Location Bid
Engineer's Estimate $ 1,133,765
GM Construction Citrus Heights $ 493,248
Teichert Construction Davis $ 754,044
Vulcan Construction Fresno $ 1,058,348
Knife River Construction Stockton $ 1,262,821
GM Construction submitted a written request, as provided in Attachment A, to be relieved of its bid due to
a mistaken interpretation of the scope of work. Staff concurs with the request for relief.
The second lowest bid, submitted by Teichert Construction, has been carefully reviewed and is in line
with the budget for the project. The budgeted amount and requested appropriation cover the contract,
engineering, inspection and project contingencies.
FISCAL IMPACT: Costs for reading of the meters will be reduced as they will be automatically
read by the fixed network.
FUNDING AVAILABLE: Requested Appropriation:
Water Ttal F in (181)- $800,000
Jordan Ayers
Deputy City Manager/Internal rvices Director
Xk ihVt,&v
F. Wally Slindelin
Public Works Director
FWSIFWSlpmf
Attachment
cc: Larry Partin, Deputy Public Works Director Gary Wiman, Construction Project Manager
Tony Valdivia, RMC Water and Environment N ' Anderson and Associates
APPROVED:
ep en Schwaba I rim City Manager
K:IWPIPROJECTSIWATER1MetersWon Residential Meter Project 20WCAward.doc 3/10/2014
02/13/2014 11:39AM 9163332452 GM CONSTRUCTION PAGE 02/02
Construction & Developers, Inc op
r.:
February 12, 2014
City of Lodi
Public Works Department
P.O. Box 3006
Lodi, CA 95241-1910
Re: Water Meter Program Nan -Residential
Dear Sirs:
RECEIVED
'-EES I < 2014
CITY ROF CSD
PuNT
GM Construction & Developers, Inc. [hereinafter "GM Construction'] requests to be relieved of its bid, pursuant to
California Public Contract Code §§ 5100- 5103 and that the City of Lodi [hereinafter "City"] allow GM Construction to
withdraw its bid proposal submitted to the City on February 11, 2014, in the amount of $493,248.00 in connection with the
Water Meter Program Non -Residential [hereinafter "Project"] based upon the following facts and circumstances:
After viewing the bid results for the other bidders, it was obvious GM Construction's bid was significantly low. We
then reviewed our documents and determined a mistake in the interpretation of the scope of work occurred. That was
confirmed by a conversation with the engineer regarding the error to the provided estimate in the bid package.
The misunderstanding regarding to the idea that theses meters were drop in was not caused by an error in
judgment or carelessness in inspecting the site of the work or in reading the plans and specifications.
The mistake identified above made GM Construction's bid proposal materially different than GM Construction
intended amount of GM Construction's bid proposal should have been.
Inasmuch as GM Construction has established entitlement to relief pursuant. to Public Contract Code §5100 at
seq., GM Construction respectfully requests that the City of Lodi grant GM Construction's request to withdraw its bid
proposal in its entirety and consent to relieve GM Construction of its bid.
$m r
Steven Medley
President, GM Construction & iDJ.pwv, Inc.
916.333.2439 Fox 916.333.2452
WWW Unden Lime Ct Citrus Heights, CA 95610
CITY OF LODI
Water Meter Program — Non -Residential Metering Contract
CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred
to as the "City," and TEICHERT CONSTRUCTION, herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Instruction to Bidders
Bid Forms
Contract
Contract Bonds
General Conditions
General Requirements (Division 1)
Technical Specifications (Division 2)
Attachments
Plans
Addenda
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work and furnish all the materials except
such as are mentioned in the specifications to be furnished by the City, necessary to construct
and complete in a good workmanlike and substantial manner and to the satisfaction of the City
the proposed improvements as shown and described in the Contract Documents which are
hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth Clauses 65 and 66 of the General Conditions, in the manner and
upon the conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
City of Lodi (Revised 1-2-14) 1 2/12/2014
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to investigate, install, right -size and document approximately 752
water meter assemblies, and investigate and document only approximately 513 parcels,
including all other incidental and related work, in accordance with Plans and Specifications for
Water Meter Program - Non -Residential Metering.
CONTRACT ITEMS
No.
Item
Qty
..E_.st
°-General •,-.: - - _ _
=_- :-
- - --
1
Construction Notifications
1
LS
$10,000.00
$10,000.00
2
Excavation Safety
1
LS
$5,000.00
$5,000.00
3
Storm Water Pollution Prevention Plan, and
Construction Site Monitoring and Reporting
Plan
1
LS
$5,000.00
$5,000.00
4
Investigation and Documentation for Non-
Metered Parcels
513
EA
$18.00
$9,234.00
5
Potholing
1
LS
$25,000.00
$25,000.00
Meter Installations
6
Meter Installation - 3/V Meter
700
EA
$100.00
$70,000.00
7
Meter Installation - 1" Meter
22
EA
$150.00
$3,300.00
8
Meter Installation - 1 '/" Meter
10
EA
$200.00
$2,000.00
9
Meter Installation - 2" Meter
10
EA
$210.00
$2,100.00
10
Meter Installation - 3 " Meter
10
EA
$220.00
$2,200.00
11
Construct 1 -inch Water Service Tap
15
EA
$415.00
$6,225.00
12
Construct 1.5 -inch Water Service Tap
5
EA
$615.00
$3,075.00
13
Construct 2 -inch Water Service Tap
5
EA
$660.00
$3,300.00
14
Construct 3 -inch Water Service Tap
5
EA
$1,700.00
$8,500.00
15
Construct 1 -inch Service Line
100
LF
$75.00
$7,500.00
16
Construct 1.5 -inch Service Line
100
LF
$76.00
$7,600.00
17
Construct 2 -inch Service Line
100
LF
$78.00
$7,800.00
18
Construct 3 -inch Service Line
100
LF
$80.00
$8,000.00
19
Provide 1" Angle Meter Stop Valve
1,444
EA
$120.00
$173,280.00
20
Provide 1.5" Angle Meter Stop Valve
20
EA
$350.00
$7,000.00
21
Provide 2" Angle Meter Stop Valve
20
EA
$400.00
$8,000.00
City of Lodi (Revised 1-2-14) 2 2/12/2014
No.
22
Item
Provide 3" Gate Valve Meter Stop
Qty
..Cost
10
EA
$500.00
$5,000.00
23
Construct 1 -inch Customer Line
50
LF
$75.00
$3,750.00
24
Construct 1.5 -inch Customer Line
50
LF
$78.00
$3,900.00
25
Construct 2 -inch Customer Line
50
LF
$80.00
$4,000.00
26
Construct 3 -inch Customer Line
50
LF
$85.00
$4,250.00
27
Provide Standard Plan 403 Meter Box and Lid
722
EA
$315.00
$227,430.00
28
Provide Standard Plan 412 Meter Box and Lid
20
EA
$550.00
$11,000.00
29
Provide Standard Plan 406 Meter Box and Lid
10
EA
$900.00
$9,000.00
30
Replace Meter Box Lid with Composite Lid
Standard Plan 403
20
EA
$90.00
$1,800.00
31
Replace Meter Box Lid with Composite Lid
Standard Plan 412
10
EA
$130.00
$1,300.00
32
Replace Meter Box Lid with Composite Lid
Standard Plan 406
5
EA
$330.00
$1,650.00
33
Upgrade Meter Box Lid for Lid -Mounted ERT
Standard Plan 403, 412 and 406
20
EA
$200.00
$4,000.00
34
Upgrade to Traffic Rated Meter Box and Lid
Standard Plan 403 412 and 406
10
EA
$400.00
$4,000.00
35
Construct Remote Mounted E/RT
10
EA
$1,100.00
$11,000.00
36
Excavate Existing Corporation Stop and Isolate
Service
30
EA
$400.00
$12,000.00
37
Abandon Existing Service
30
EA
$125.00
$3,750.00
38
Construct Additional Concrete Surface
Restoration
1,000
SF
$40.00
$40,000.00
39
Export/import Fill
100
CY
$70.00
$7,000.00
40
Mobilization / Demobilization
1
LS
$24,600.00
$24,600.00
41
All Other Items
1
LS
$500.00
$500.00
Total Amount
$754,044.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance of
the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Technical Specifications. All
labor or materials not mentioned specifically as being done by the City will be supplied by the
Contractor to accomplish the work as outlined in the specifications.
.ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract on the date
stipulated in the Notice to Proceed and to diligently prosecute to completion within 100
CALENDAR DAYS.
City of Lodi (Revised 1-2-14) 3 2/12/2014
This Agreement provides for liquidated damages in the amount of $2,500 per day for each day
the work is not completed by the Contractor beyond the time specified in this Article.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH ABOVE. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
0
Title
(CORPORATE SEAL)
M
D. Stephen Schwabauer
Interim City Manager
Date:
Attest:
Randi Johl-Olson
City Clerk
Approved As To Form
Janice D. Magdich f
Interim City Attorney
t �.
City of Lodi (Revised 1-2-14) 4 2/12/2014
1. AA#
2. JV#
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Contract with Teichert Construction for the Water Meter Program Non -Residential Phase
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No:
/ Attach copy of resolution to this form.
Department Head Signature: aDs/�X
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
A.
SOURCE OF
FINANCING
181 3205 Fund Balance 800,000-00
B.
USE OF
FINANCING
181 181468 1825.2150 'Water Meter Program Non Residential 800 000.00
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Contract with Teichert Construction for the Water Meter Program Non -Residential Phase
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No:
/ Attach copy of resolution to this form.
Department Head Signature: aDs/�X
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2014-36
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT
FOR THE WATER METER PROGRAM NON-RESIDENTIAL PHASE
AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed bids were received and publicly opened on February 11, 2014, at 11:00 a.m.,
for the Water Meter Program Non -Residential Phase, described in the plans and specifications
therefore approved by the City Council on December 18, 2013; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder
Bid
GM Construction
$ 493,248
Teichert Construction
$ 754,044
Vulcan Construction
$1,058,348
Knife River Construction
$1,262,821
WHEREAS, GM Construction submitted a written request to be relieved of its bid due to a
mistaken interpretation of the scope of work, and staff concurs with the request for relief; and
WHEREAS, staff recommends awarding the contract for the Water Meter Program
Non -Residential Phase to the second lowest bidder, Teichert Construction, of Davis, California, in
the amount of $754,044; and
WHEREAS, staff recommends appropriation of $800,000 from the Water Capital Fund to
cover the cost of contract, engineering, inspection, and project contingencies.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the
contract for the Water Meter Program Non -Residential Phase to the second lowest bidder, Teichert
Construction, of Davis, California, in the amount of $754,044; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract; and
BE IT FURTHER RESOLVED that funds in the amount of $800,000 be appropriated from the
Water Capital Fund for this project.
Dated: March 19, 2014
I hereby certify that Resolution No. 2014-36 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held March 19, 2014, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi, and
Mayor Katzakian
COUNCIL MEMBERS — None
COUNCIL MEMBERS — None
COUNCIL MEMBERS — None
2014-36
R\tAND1 , HL-OLSON
City Clerk
CITY COUNCIL STEPHEN SCHWABAUER
PHIL KATZAKIAN, Mayor Interim City Manager
LARRY D. HANSEN, CITY OF L O D I RANDI JOHL-OLSON
Mayor Pro Tempore PUBLIC WORKS DEPARTMENT City Clerk
BOB JOHNSON JANICE D. MAGDICH
JOANNE L. MOUNCE CITY HALL, 221 WEST PINE STREET Interim City Attorney
ALAN NAKANISHI P.O. BOX 3006 F. WALLY SANDELIN
LODI, CALIFORNIA 95241-1910 Public Works Director
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:llwww.lodi.gov
March 13, 2014
RMC Water and Environment Neil O. Anderson and Associates
Attn: Tony Valdivia 902 Industrial Way
2001 N. Main Street, Ste. 400 Lodi, CA 95240
Walnut Creek, CA 94596
SUBJECT: Adopt Resolution Awarding Contract for Water Meter Program
Non -Residential Phase to Teichert Construction, of Davis ($754,055) and
Appropriating Funds ($800,000)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, March 19, 2014. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to till out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call me at (209) 333-6709.
7&F. Wally Sandelin
: Public Works Director
FWS/pmf
Enclosure
cc: City Clerk
NCAWARD.DOC