HomeMy WebLinkAboutAgenda Report - March 19, 2014 C-04AGENDA ITEM C.4
&1& CITY OF LODI
• , COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing Purchase of 2014 Leeboy 8500C Asphalt Paver from
Nixon -Egli Equipment Company, of Tracy ($137,760.48) and Appropriating Funds
($37,760.48)
MEETING DATE: March 19, 2014
PREPARED BY: Public Work Director
RECOMMENDED ACTION: Adopt resolution authorizing purchase of 2014 Leeboy 8500C
asphalt paver from Nixon -Egli Equipment Company, of Tracy, in the
amount of $137,760.48 and appropriating funds in the amount of
$37,760.48.
BACKGROUND INFORMATION: Unit No. 04-367, a 1990 Layton paver slip box (Exhibit A), has
exceeded the life expectancy for this type of equipment. While total
repair costs for Unit No. 04-367 are $6,143.97, the existing slip box
is undersized, has outdated controls and is not well suited for paving operations associated with alley repairs.
The purpose of the new paver is to perform asphalt maintenance work in alleys and repair deteriorating
pavement areas within the City.
Staff recommends replacing Unit No. 04-367 with a 2014 Leeboy 8500C asphalt paver from Nixon -Egli
Equipment Company, utilizing Governmental National Joint Powers Alliance Contract No. 113014-VTL.
Per Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, the bidding process may
be waived when it is advantageous for the City, with appropriate approval by the City Manager and
City Council, to use contracts that have been awarded by other California public agencies, provided that
their award was in compliance with their formally -adopted bidding or negotiation procedures.
FISCAL IMPACT: The budget expense will assist the Municipal Utility Services Division in its
continuing efforts to maintain the City of Lodi's asphalt patch paving.
FUNDING AVAILABLE: Vehicle Replacement Program (3251201.7851): $100,000
Requested Appropriation:
Measure K (325): $37,760.48
Jordan Ayers
Deputy City Manager/internal Services Director
Q4 F"Wally Sandelin
Public Works Director
Prepared by Lance Roberts, Utility Superintendent — Public Works
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Attachment
APPROVED:
IK:1W PICOUNCIL120141PaverReplacement.doc
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provide a description of the project, the total cost of the project, as well as justification for the
ed adjustment. If you need more space, use an additional sheet and attach to this form.
of asphalt paver for the Municipal Utility Services Division
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Attach copy of resolution to this form.
Department Head Signature: 'r -
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
A.
SOURCE OF
(FINANCING
325 3205 Fund Balance 37 760.48
IB.
USE OF
(FINANCING
325 3251201 7851 Vehicle Replacement $ 37 760.48
provide a description of the project, the total cost of the project, as well as justification for the
ed adjustment. If you need more space, use an additional sheet and attach to this form.
of asphalt paver for the Municipal Utility Services Division
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Attach copy of resolution to this form.
Department Head Signature: 'r -
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2014-34
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF A 2014 LEEBOY 8500C
ASPHALT PAVER FROM NIXON-EGLI EQUIPMENT COMPANY,
UTILIZING GOVERNMENTAL NATIONAL JOINT POWERS
ALLIANCE CONTRACT NO. 113014-VTL AND FURTHER
APPROPRIATING FUNDS
WHEREAS, Unit No. 04-367, a 1990 Layton paver slip box, has exceeded the life
expectancy for this type of equipment; and
WHEREAS, staff recommends replacing Unit No. 04-367 with a 2014 Leeboy 8500C
asphalt paver from Nixon -Egli Equipment Company, utilizing Governmental National Joint
Powers Alliance Contract No. 113014-VTL; and
WHEREAS, per Lodi Municipal Code Section 3.20.045, State and Local Agency
Contracts, the bidding process may be waived when it is advantageous for the City, with
appropriate approval by the City Manager and City Council, to use contracts that have been
awarded by other California public agencies, provided that their award was in compliance with
their formally -adopted bidding or negotiation procedures.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the purchase of a 2014 Leeboy 8500C asphalt paver from Nixon -Egli Equipment
Company, of Tracy, California, in the amount of $137,760.48, utilizing Governmental National
Joint Power Alliance Contract No. 113014-VTL; and
BE IT FURTHER RESOLVED that funds in the amount of $37,760.48 be appropriated
from Measure K for the purchase.
Dated: March 19, 2014
I hereby certify that Resolution No. 2014-34 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 19, 2014, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS —None
ABSTAIN: COUNCIL MEMBERS—None
ND{ 11( OLSON
City Clerk
2014-34