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HomeMy WebLinkAboutAgenda Report - March 5, 2014 C-05AGENDA ITEM ♦ 5 AhCITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Awarding Contract for Lodi West Wall Replacement, 2560 Paradise Drive, to John D. Wait Masonry, of Lodi ($17,444) MEETING DATE: March 5, 2014 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution awarding contract for Lodi West Wall Replacement, 2560 Paradise Drive, to John D. Wait Masonry, of Lodi, in the amount of $17,444. BACKGROUND INFORMATION: In September 2013, a vehicle hit the 8 -foot high block wall and entrance sign at 2560 Paradise Drive. The wall and sign were damaged beyond repair and need to be fully removed and replaced. The project consists of removing 22 linear feet of 8 -foot wall, removing the entrance sign, reconstructing the wall with the matching stone, replacing the entrance sign, and other incidental and related work, all as shown on the plans and specifications for the project. Plans and specifications for this project were approved on January 15, 2014. The City received the following two bids for this project on February 12, 2014. Bidder Location Bid Engineer's Estimate $14,000 John D. Wait Masonry Lodi $17,444 Pleasanton Engineering Contractors Pleasanton $51,500 FISCAL IMPACT: The project will not have an impact to the maintenance costs of the facility but will reduce the City's liability associated with a damaged structure. FUNDING AVAILABLE: This project will initially be funded by Damage to Property (100200). That account will then be reimbursed once the insurance claim payment is received. Jor-d-an-'Agrs Deputy City Manager/Internal Services Director Aa & i. - d, x , F. Wally ndelin Public Works Director Prepared by Sean Nathan, Associate Civil Engineer FWS/SN/pmf cc: Deputy Public Works Director - Utilities APPROVED. City Manager K:\WP\PROJECTSWIISC\Lodi West Wall Replacement\CAward.doc 2/13/2014 LODI WEST WALL REPLACEMENT 2560 Paradise Drive CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and JOHN D. WAIT MASONRY, INC., herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans The July 1992 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. Contract.doc 1 02/18/14 ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: Perform the work necessary to remove and replace 22 feet of damaged 8'- 8" high masonry wall, decorative stone, entrance sign, sign moulding, and other incidental and related work, in kind, all as shown on the plans and specifications for the "Lodi West Wall Replacement". See Section 6-07 of the Special Provisions for additional description of bid items. CONTRACT ITEMS ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 1. F4 3. 4. Demolish and Remove Damaged Wall Components LS $ 2,535.00 Reconstruct Wall and Stonework LS 1 $ 10,565.00 Furnish and Install Precast Moulded Sign Border LS 1 $ 1,200.00 Furnish and Install Entrance Sign LS 1 $ 3,144.00 TOTAL $ 2,535.00 $10,565.00 $ 1,200.00 $ 3,144.00 $ 17,444.00 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or Contractdoc 2 02112114 materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15 calendar days after the City Manager has executed the contract and to diligently prosecute to completion within 14 CALENDAR DAYS. WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: CITY OF LODI By; D. Stephen Schwabauer Interim City Manager By; Date: Title Attest City Clerk (CORPORATE SEAL) Approved As To Form Janice D. Magdich Interim City Attorney e Contract.doc 3 02/12/14 RESOLUTION NO. 2014-30 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT FOR THE LODI WEST WALL REPLACEMENT, 2560 PARADISE DRIVE WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed proposals were received and publicly opened on February 12, 2014, at 11:00 a.m., for the Lodi West Wall Replacement, 2560 Paradise Drive, described in the plans and specifications therefore approved by the City Council on January 15, 2014; and WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder Bid John D. Wait Masonry $17,444 Pleasanton Engineering Contractors $51,500 WHEREAS, staff recommends awarding the contract to the low bidder, John D. Wait Masonry, in the amount of $17,444. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for the Lodi West Wall Replacement, 2560 Paradise Drive, to the low bidder, John D. Wait Masonry, in the amount of $17,444; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract. Dated: March 5, 2014 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2014-30 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 5, 2014, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Mounce, and Mayor Katzakian NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Nakanishi ABSTAIN: COUNCIL MEMBERS — Han:aJOHL-OLSON e City Clerk 2014-30