The URL can be used to link to this page

Home My WebLink AboutAgenda Report - February 19, 2014 I-01AGENDA ITEM T op 1 CITY OF LODI ,. COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Approving Fiscal Year 2013/14 Mid -year Budget Adjustments MEETING DATE: February 19, 2014 PREPARED BY: Deputy City Manager RECOMMENDED ACTION: Adopt resolution approving Fiscal Year 2013/14 mid -year budget adjustments. BACKGROUND INFORMATION: Staff presented information to the City Council in a Shirtsleeve meeting on February 4, 2014. No appropriation adjustments are recommended at this time. Council is requested to approve the addition of one permanent Program Coordinator position in the Parks, Recreation and Cultural Services Department. Discussions of funds of interest are detailed below. General Fund: Revenue estimates for the General Fund are about $583,000 higher than projected at initial budget adoption. Three key items make up the bulk of the change in estimated revenue: (1) the County Assessor revised his estimates of property tax collections upwards resulting in additional revenue of about $98,000 to the City; (2) stronger sales tax collections result in a projected $235,000 increase in revenue; and (3) utility late charges are estimated to generate about $200,000 more than initially budgeted. Variances in a number of other accounts make up the remainder of the difference in estimated revenue. Total General Fund estimated revenue is $42,781,478. The primary General Fund revenue sources are property taxes, sales taxes, PILOT (electric utility transfer), transfers from other funds and Vehicle License Fees. Combined, these five revenue sources are expected to account for approximately $33.4 million, or about 78 percent of General Fund revenue. Estimated revenue for these five accounts is about $390,000 higher than originally budgeted. We have also experienced significant reductions of revenue estimates in moving violation revenues of $101,000 due to a shift in focus by the Police Department, more people opting for community service rather than paying fines, and a $125,000 reduction in estimated revenue related to the expiration of a Police hiring grant. Other accounts show smaller variances that account for the total revenue difference of $583,000 noted above. General Fund department budgeted and estimated actual costs are shown in the table below. Details of the composition of the variance in each department were provided to Council during the Shirtsleeve session of February 4, 2014. ii�y •�� 171 � �. � Department 2013/14 Budget 2013/14 Estimate Over/ (Under) Budget City Attorney $476,578 $532,656 $56,078 City Clerk $517,067 $525,800 $8,733 City Manager $407,853 $349,039 ($58,814) Economic Development $481,880 $490,314 $8,434 Fire $9,637,030 $9,619,603 ($17,427) Internal Services $3,237480 $3,230,027 ($7,453) Non Departmental $9,055,222 $8,973,165 ($82,057) Police $16,789,830 $16,552,245 ($237,585) Public Works $1,894,290 $1,899,697 $5,407 Total $42,497,230 $42,172,546 ($324,684) Total savings against budget is $324,684 and is attributed to a variety of items. Salary and benefit savings account for almost all of the estimated expense reductions and are primarily attributable to vacant positions and changes in medical plan subscriptions. Services and supplies are showing a nominal net savings against budget. Key drivers of these savings are a reduction in DIVCA funded projects coming forward offset by an increase in anticipated professional services. Parks, Recreation and Cultural Services The Parks, Recreation and Cultural Services (PRCS) fund is projecting revenues to be $34,000 below initial budget and expenditures to be $67,000 below budget. PRCS estimate includes adding the recommended position. The Department has operated with a part-time Program Coordinator position at Lodi Lake for a number of years. Over time, the responsibilities of this position have grown to the point that the individual is essentially working full-time. The requirements of the position are such that a full- time position would be a better manner of staffing, and assist the Department with customer service needs in other parks on weekends. Staff is recommending that Council approve the addition of one permanent, full-time Program Coordinator position for PRCS. Net additional costs for the remainder of the fiscal year are $6,040. Additional costs will be absorbed within existing appropriations. FISCAL IMPACT: Conversion of a part-time position to full-time in PRCS will assist with program operations at Lodi Lake. Additional cost of $6,040 will be absorbed within existing appropriations. Jordan Ayers Deputy City Manager JAfja RESOLUTION NO. 2014-24 A RESOLUTION OF THE LODI CITY COUNCIL AMENDING THE CITY OF LODI FINANCIAL PLAN AND BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 2013 AND ENDING JUNE 30, 2014 WHEREAS, the City Council adopted a balanced Financial Plan and Budget for Fiscal Year 2013/14 on June 5, 2013; and WHEREAS, the adopted 2013/14 Financial Plan and Budget was prepared in accordance with the City Council's goals, budget assumptions, and policies; and WHEREAS, revisions to the adopted 2013/14 Financial Plan and Budget are necessary to address the approval of an additional full-time position. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does hereby approve the addition of one Program Coordinator position in the Parks, Recreation and Cultural Services Fund; funding for such position to be absorbed within existing departmental appropriations. Dated: February 19, 2014 ----------------------- I hereby certify that Resolution No. 2014-24 as passed and adopted by the City Council of the City of Lodi in a regular meeting held February 19, 2014, by the following votes: AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi, and Mayor Katzakian NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — No IRA JOHL -OLSON City Clerk 2014-24 City Council Meeting February 19, 2014 dget General Fund Overview Audited Estimated Budgetto 2D72-73 2D73-74 2D73-74 EstActuats Actuals Budget Actuals Variance eneral Fund Fund Eelsnce Beginning Fund Balance Unreserved 6,164,685 7,044,415 7,559,467 515,052 Revenues 47,380,088 42,708,820 42,781,478 582,658 Expenditures 30,088.208 42A07.230 42,172,546 {324,684] Not 011hrence (Revenues Less Expendltures) 7,304,782 (208,4701 608,932 907,342 Fund Esisnes Ending Fund Balance Unreserved 7559,467 6,746,005 8.168.399 1,422,394 2 Departmental Variances J Department 2013/14 Budget 2013/14 Estimate Over/(Under) Budget City Attorney 476,578 532,656 56,078 City Clerk 517,067 525,800 8,733 City Manager 407,853 349,039 (58,814) Economic Development 481,880 490,314 8,434 Fire 9,637,030 9,619,603 (17,427) Internal Services 3,237,480 3,230,027 (7,453) Non Departmental 9,055,222 8,973,165 (82,057) Police 16,789,830 16,552,245 (237,585) Public Works 1,894,290 1,899,697 5,407 �ota l 42,497,230 42,172,546 (324,684) Water Utility Audited 2012-13 Actuals Water Utility Enterprise Fund Cash Balance Beginning Cash Balance 12,465,350 Estimated Budget to 2013-14 2013-14 Est Actuals Budget Actuals Variance 10,376,435 9,044,659 (1,331,776) Revenues 14,894,809 14,484,970 15,040,230 555,260 Expenditures 18,315,500 17,296,140 16,620,042 (676,098) Net Difference (Revenues Less Expenditures) (3,420,691) (2,811,170) (1,579,812) 1,231,358 Cash Balance Ending Cash Balance 4 Wastewater Utility Audited 2012-13 Actuals Wastewater Utility Enterprise Fund Cash Balance Beginning Cash Balance 12,513,936 Estimated Budget to 2013-14 2013-14 Est Actuals Budget Actuals Variance 12, 078, 736 13, 695, 513 1,616,777 Revenues 14,346,216 15,035,170 14,634,840 (400,330) Expenditures 13,164,639 16,267,918 16,103,773 (164,145) Net Difference (Revenues Less Expenditures) 1,181,577 (1,232,748) (1,468,933) (236,185) Cash Balance Ending Cash Balance 5 Electric Utility J Cash Balance Ending Cash Balance * Local cash, excluding NCPA General Operating Reserve (GOR) 9 Audited Estimated Budget to 2012-13 2013-14 2013-14 Est Actuals Actuals Budget Actuals Variance lectric Utility Enterprise Fund Cash Balance Beginning Cash Balance * 2,143,190 7,166,405 6,636,200 (530,205) Revenues 71,679,622 71,127,990 69,345,510 (1,782,480) Expenditures 67,186,612 71,238,821 69,630,519 (1,608,302) Net Difference (Revenues Less Expenditures) 4,493,010 (110,831) (285,009) (174,178) Cash Balance Ending Cash Balance * Local cash, excluding NCPA General Operating Reserve (GOR) 9 Community Development Fund Balance Ending Fund Balance Unreserved 7 Audited Estimated Budget to 2012-13 2013-14 2013-14 Est Actuals Actuals Budget Actuals Variance ommunit Develo ment Fund Fund Balance Beginning Fund Balance Unreserved 293,173 664,338 875,801 211,463 Revenues 1,674,188 1,184,850 1,142,130 (42,720) Expenditures 1,091,560 1,201,910 1,225,814 23,904 Net Difference (Revenues Less Expenditures) 582,628 (17,060) (83,684) (66,624) Fund Balance Ending Fund Balance Unreserved 7 Streets treet Fund Fund Balance Beginning Fund Balance Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Audited Estimated Budget to 2012-13 2013-14 2013-14 Est Actuals Actuals Budget Actuals Variance 6,513,011 6,525,206 4,964,236 (1,560,970) 3,707,564 5,207,750 5,324,450 116,700 5,256,339 8,197,409 8,283,555 86,146 (1,548,775) (2,989,659) (2,959,105) 30,554 1.1 Parks, Recreation & Cultural Services Fund Balance Ending Fund Balance Unreserved (508;8661 (752;3951 (481.8581 270,537 E Audited Estimated Budget to 2012-13 2013-14 2013-14 Est Actuals Actuals Budget Actuals Variance arks Recreation &Cultural Svcs Fund Fund Balance Beginning Fund Balance Unreserved (861,843) (746,353) (508,866) 237,487 Revenues 5,579,622 5,728,320 5,694,290 (34,030) Expenditures 5,226,645 5,734,362 5,667,282 (67,080) Net Difference (Revenues Less Expenditures) 352,977 (6,042) 27,008 33,050 Fund Balance Ending Fund Balance Unreserved (508;8661 (752;3951 (481.8581 270,537 E Action Reauested ■ Adopt resolution adding one Parks Coordinator position in the Parks, Recreation and Cultural Services Department 10