HomeMy WebLinkAboutAgenda Report - February 5, 2014 C-07AGENDA ITEM C'0
t1Q CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for Directional Boring, Excavation and
Conduit Installation to Westech Industries, Inc., of Galt ($500,000)
MEETING DATE: February 5, 2014
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt resolution awarding contract for directional boring, excavation
and conduit installation to Westech Industries, Inc., of Galt, in an
amount not to exceed $500,000.
BACKGROUND INFORMATION: Electric Utility (EU) maintains approximately 123 miles of overhead
electric lines and 12 miles of underground cable to provide service
to nearly 26,000 customers. As the underground system ages,
unforeseen and predictive failures are addressed by replacing and upgrading the underground cables
increasing EU's reliable delivery of electric service.
Past industry practices utilized a trench with direct buried cables without conduit, and in some cases,
conduit was installed and consequently crushed, or damaged beyond repair.
EU endeavors to utilize the least intrusive and most economically sensible approach to installing conduit
for replacement and upgrade of failed or failing underground cables. This approach requires the use of
directional boring to minimize disturbances to the community, minimize replacement of sidewalk, gutter or
road surfaces while expediting the conduit installation process.
The proposed directional boring, excavation and conduit installation agreement will replace the expiring
agreement that has been in place since October 4, 2012.
Plans and specification for this project were approved on December 18, 2013. The City received four bids
for this project on January 8, 2014.
Staff reviewed all proposals and deems Westech Industries, Inc., of Galt, the lowest bid as indicated on
Exhibit A, and compliant with the approved specifications.
FISCAL IMPACT: Not to exceed $500,000.
FUNDING AVAILABLE: Included in FY2013/14 Budget Account No. 161075.
Funding for Agreement extensions shall be approved on a year-to-year
basis.
APPROVED:
Konradt Bartlam, City Manager
Adopt Resolution Awarding Contract for Directional Boring, Excavation and Conduit Installation to Westech Industries, Inc., of
Galt ($500,000)
February 5, 2014
Page 2
Jordan Ayers -
Deputy City Manager/1
lectric Utility Director
PREPARED BY: Charles J. Berry, Electric Utility Superintendent
EAK/CJB/Ist
Bidder
Cal Electro, Inco
Daleo, Inc
Diede Const, Inc.
Westech Ind.
ITEM NO,
DESCRIPTION
UNIT
Price
Price
Price
Price
Trench
1
Mainline Trench (Non -Joint Use)
LF
130.00
40.00
21.23
38.63
2
Secondary Trench (Non -Joint Trench)
LF
115.00
31.00
21.23
55.32
3
Compact/BackfiliMainline Trench
LF
75.00
25.25
23.40
10.20
4
Compact/Backfill Secondary Trench
LF
55.00
20.00
23.40
10.20
5
Remove/Replace Concrete
SF
39.00
28.75
50.25
30.60
6
Remove/Replace Ashphalt
SF
28.00
32.00
43.33
25.50
7
Remove/Replace landscaping (Sod)
SF
13.00
5.75
19.71
5.10
8
Trench Plate Install/Remove (Including Prep)
EA
150.00
100.00
507.00
10.20
9
Assemble and install 6" Conduit
LF
15.00
6.85
9.43
2.04
30
Aseemble and install 4" Conduit
LF
11.00
4.37
8.25
2.04
11
Assemble and install 3" Conduit
LF
8.00
3.67
8.02
1.02
12
Assemble and install 2" Conduit
LF
7.00
2.80
7.93
1.02
13
Assemble and install 1" Conduit
LF
6.00
1.50
7.45
0.51
14
Assemble and install 3/4" Conduit
LF
4.00
1.50
7.32
0.51
15
Install Each Additional Conduit
LF
4.00
5.85
6.93
1.02
16
Bore and Install 6" Conduit
LF
68.00
53.00
41.96
59.02
17
Bore and Install 4" Conduit
LF
58.00
34.00
41.78
50.28
18
Bore and Install 3" Conduit
LF
47.00
33.50
41.69
43.80
19
Bore and Install 2" Conduit
LF
40.00
23.85
41.63
36.43
20
Bore and Install 1" Conduit
LF
30.00
23.25
41.42
36.07
21
Bore and Install 3/4" Conduit
LF
28.00
23.25
41.28
35.99
22
Send/Recive Pit (Per job)
EA
1,500.00
250.00
2,034.50
204.00
23
Install Each Additional Conduit
LF
10.00
5.00
208.00
10.20
24
Mobilization/Demobilization
EA
425.00
650.00
991.90
255.00
25
Disposal of Excess Material
CY
60.00
60.00
179.40
5.10
26
Construction Notification (Per Project)
EA
1,200.00
250.00
429.00
102.10
27
EU Field Directed Work
50,000.00
50,000.00
50,000.00
50,000.00
Sub -Total Bid
$54,126.00
$51,715.14
$54,857.44
$51,031.90
Unit Price Bid (Less Item 27)
$4,126.00
$1,715.14
$4,857.44
$1,031.90
Avg. Unit Bid
$158.69
$65.97
$186.82
$39.69
DIRECTIONAL BORING, EXCAVATION AND CONDUIT INSTALLATION SECTION 4
CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and WESTECH INDUSTRIES, INC., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal,
Contract
Contract Bonds
Plans
The Latest Edition of
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5-600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
Directional Boring, Excavation and Conduit Installation Sec 6.doc 4.1 01/27/14
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated and
embraced in this agreement; also for all loss or damage arising out of the nature of the
work aforesaid or from the action of the elements, or from any unforeseen difficulties or
obstructions which may arise or be encountered in the prosecution of the work until its
acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary for directional boring, installing conduit, and other
incidental and related work for multiple projects with a contract price of not to
exceed $500,000, all as shown on the plans and specifications for the above
project.
UNIT PRICE ITEMS
Directional Boring, Excavation and Conduit Installation Sec 6.doc 4.2 01/27/14
ITEM NO.
DESCRIPTION
UNIT
UNIT PRICE
Trench
1
Mainline Trench (Non -Joint Use)
LF
38.63
2
Secondary Trench (Non -Joint Trench)
LF
55.32
3
Compact/Backfill Mainline Trench
LF
10.20
4
Compact/Backfill Secondary Trench
LF
10.20
5
Remove/Replace Concrete
SF
30.60
6
Remove/Replace Asphalt
SF
25.50
7
Remove/Replace landscaping (Sod)
SF
5.10
8
Trench Plate Install/Remove (Including Prep)
EA
10.20
Directional Boring, Excavation and Conduit Installation Sec 6.doc 4.2 01/27/14
Conduit
9
Assemble and install 6" Conduit
LF
2.04
10
Assemble and install 4" Conduit
LF
2.04
11
Assemble and install 3" Conduit
LF
1.02
12
Assemble and install 2" Conduit
LF
1.02
13
Assemble and install 1" Conduit
LF
0.51
14
Assemble and install 3/4" Conduit
LF
0.51
15
Install Each Additional Conduit
LF
1.02
Bore
16
Bore and Install 6" Conduit
LF
59.02
17
Bore and Install 4" Conduit
LF
50.28
18
Bore and Install 3" Conduit
LF
43.80
19
Bore and Install 2" Conduit
LF
36.43
20
Bore and Install 1" Conduit
LF
36.07
21
Bore and Install 3/4" Conduit
LF
35.99
22
Send/Receive Pit (Per Job)
EA
204.00
23
Install Each Additional Conduit
LF
10.20
24
Hourly Rate for Bore Crew
HR
255.00
Misc.
25
Disposal of Excess Material
CY
5.10
26
Construction Notification (Per Project)
EA
102.10
27
EU Field Directed Work (Extra Work)
$50,000.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
Insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract..
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal of
the Contractor, then this instrument shall control and nothing herein shall be considered
as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 30 calendar days and to diligently prosecute to completion within 45 WORKING
DAYS for each project submitted within the one-year term of this contract.
ARTICLE IX — This agreement may be extended for three (3) additional one-year terms
at the City's option on the same terms and conditions as set forth herein. City shall
exercise its option in writing 30 days before the expiration of this agreement.
Directional Boring, Excavation and Conduit Installation Sec 6.doc 4.3 01/27/14
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6.5 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES
THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI
LIM
Title
(CORPORATE SEAL)
A
Konradt Bartlam
City Manager
Dater
Attest:
Randi Johl-Olson
City Clerk
Approved As To orm
D. Step en Schwaba ity Attorney
Janice D. Magdich, Deputy City Attorney
Directional Boring, Excavation and Conduit Installation Sec 6.doc 4.4 01/27/14
RESOLUTION NO. 2014-18
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT FOR DIRECTIONAL BORING, EXCAVATION, AND
CONDUIT INSTALLATION
WHEREAS, in answer to notice duly published in accordance with .law and the orders of
this City Council, sealed bids were received and publicly opened on January 8, 2014, at
11:00 a.m. for directional boring, excavation, and conduit installation, described in the
specifications thereof, approved by the City Council on December 18, 2013; and
WHEREAS, said bids have been compared and tabulated and a report thereof filed with
the City Manager as shown on Exhibit A; and
WHEREAS, staff recommends awarding the contract for directional boring, excavation,
and conduit installation to the lowest, compliant bidder, Westech Industries, Incorporated, of
Galt, California, in an amount not to exceed $500,000.
NOW, THEREFORE, BE IT RESOLVED the Lodi City Council does hereby award the
contract for directional boring, excavation and conduit installation to the low bidder, Westech
Industries, Incorporated, of Galt, California, in an amount not to exceed $500,000; and
BE IT FURTHER RESOLVED the City Manager is hereby authorized to execute the
contract.
Dated: February 5, 2014
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2014-18 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held February 5, 2014, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Nakanishi, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS —Non&DIL-(OLSON
City Clerk
2014-18
Bidder
Cal Electro, Inco
Daleo, Inc
Diede Const, Inc.
Westech Ind.
ITEM NO.
DESCRIPTION
UNIT
Price
Price
Price
Price
Trench
1
Mainline Trench (Norrhint Use)
LF
130.00
40.00
21.23
38.63
2
SecondaryTrench(Non-MntTrench)
LF
115.00
31.00
21.23
5532
3
Compact/Backfill MainliniiTrench
LF
75.00
25.25
23.40
10.20
4
Compact/Backfill Secondary Trench
LF
55.00
20.00
23.40
10.20
5
Remove/ftep)ace Concrete
SF
39.OD
28.75
50.25
30.60
6
Remove/Replace Ashphait
SF
28.00
32.00
43.33
25.50
7
Remove/Replace-landscapingi5od)
SF
13.0D
5.75
19.71
5.10
8
Trench Plate Install/Remove (Including Prep)
EA
150.00
100.00
507.00
10.20
9
Assemble and Install 6" Conduit
LF
15.01)
6.85
BAR
2.04
30
Aseemble and Install 4" Conduit
LF
11.0D
437
8.25
2.04
11
Assemble and install 3" Conduit
LF
8.00
3.67
8.02
1.02
12
Assemble and install 2" Conduit
LF
7.OD
2.8D
793
1.02
13
Assemble and Install I' Conduit
LF
6.00
L50
7A5
0.51
14
Assemble and Install 3/4" Conduit
LF
4.00
1.50
7.32
OSi
15
Install Each Additional Conduit
LF
4.00
5.65
6.93
1.02
16
Bore and Install 6" Conduit
LF
68.00
53.00
41.96
59.02
17
Bore and Install 4" Conduit
LF
58.00
34.00
41.78
50.28
18
Bore and Install 3" Conduit
LF
47.00
33.50
41.69
43.80
19
Bore and Install 2" Conduit
LF
40.00
23.85
41.63
36.43
20
Bore and install 1" Conduit
LF
30.00
23.25
41.42
36.07
21
Bore and Install 3/4" Conduit
LF
28.00
23.25
41.28
35.99
22
Send/Recive Pit (Per fob)
EA
1,500.00
250.00
2,03450
204.00
23
install Each Additional Conduit
LF
10.00
5.00
208.00
10.20
24
Mobllitation/Demoblllzation
EA
425.00
650.00
991.90
255.00
25
Disposal of Excess Material
CY
60.00
60.00
179.40
5.10
26
Construction Notification (Per Project)
EA
1,200.00
250.00
429.00
102.10
27
EU Field Directed Work
50,ODD.00
50,000.00
50,000.00
50,000.00
Sub -Total Bid
$s4,126.01)
$51,715.14
$54,857.44
$51,031.90
Unit Price Bid (Less Item 27)
$4,126.00
$1,715.14
$4,857A4
$1,031.90
Avg. Unit Bid
$158.69
$65.97
$186.82
$39.69