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HomeMy WebLinkAboutAgenda Report - February 5, 2014 C-06AGENDA ITEM C 0(0 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Approving the Purchase of Padmount Transformers from Howard Industries of Laurel, Missouri ($38,934) and HD Supply Utility of Benicia ($44,930.16) MEETING DATE: February 5, 2014 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: Adopt a resolution approving the purchase of padmount transformers from Howard Industries of Laurel, Missouri in the amount of $38,934 and HD Supply Utility of Benicia in the amount of $44,930.16. BACKGROUND INFORMATION: On December 18, 2013, the City Council authorized the advertisement of bids to maintain inventory for repairs of the existing electric utility distribution system and new electric services. The Electric Utility advertised bids on December 21 and 26, 2013. On January 8, 2014, bids were opened with four suppliers submitting proposals. Life -cycle costs (total purchase price plus cost of operation based on estimated power loss during the projected life of the transformer) were evaluated as shown on Exhibit A, attached, and summarized below. 12 each 50kVA, 1 -Phase, 240/120V Pad Howard Industries $20,062.08 22 each 75kVA, 1 -Phase, 240/120V Pad HD Supply Utility $44,930.16 1 each 225kVA, 3 -Phase, 208Y/1 20V Pad Howard Industries $ 8,726.40 2 each 75kVA, 3 -Phase, 208Y/1 20V Pad Howard Industries $10,145.52 Staff reviewed the proposals and deemed Howard Industries of Laurel, Missouri and HD Supply Utility of Benicia the lowest bids and compliant with the approved specifications. FISCAL IMPACT: Procurement cost is $83,864.16. Total life -cycle cost is $138,742.91. FUNDING AVAILABLE: Included in FY2013/14 Budget Account No. 160.1496. Jordan Ayers Deputy City Manager/Intern I Services Director I iiafiflh --A/. kkkfey Electric Utility Director PREPARED BY: Hasan Shahriar; Senior Power Engineer EAK/HS/Ist APPROVED: Bartlam, City PAD MOUNTED TRANSFORMER BID EVALUATION JAN 13, 2014 EXHIBIT A Transformer Bid Evaluation Bid Opening: JAN 08, 2014 Padmount Tax (factor): 1.08 Primary Windings: Three -Phase, 12000 Volt, 60Hz, Delta Connected No Load Loss $/watt: 3.75 Single -Phase, 12000 Grd. Wye/6930 Volt, 60Hz Load Loss $/watt: 1.25 Bid Item 1: 50 kVA, 240/120 Volt, 1 Phase Pad Number of units: 12 >= 1.8 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Height lmpedancx Price $ Price $ w/tax $ Loss (watts) Loss (watts) Loss value Loss value Losses $ Cost $ (weeks) (inches) % Hees Enterprises Inc. (Ermco Transformers) 1,689.00 20,268.00 21,889.44 115 374 5,175.00 5,610.00 10,785.00 32,674.44 8-10 28 2.000 Howard Indus.(Silicon Core) Quote CY-0379 1,548.00 18,576.00 20,062.08 115 448 5,175.00 6,720.00 11,895.00 31,957.08 6-8 28 1.800 Howard Indus. (Amrphs Core) Quote CY0380 1,900.00 22,800.00 24,624.00 47 463 2,115.00 6,945.00 9,060.00 33,684.00 8-10 28 2.000 Pacific Utilities (ABB, Inc.) 2,168.00 26,016.00 28,097.28 106 409 4,770.00 6,135.00 10,905.00 39,002.28 8-10 24 1.800 _ HD Supply Utili 1,504.00 18,048.00 19,491.84 92 578 4,140.00 8,670.00 12,810.00 32,301.84 8 26 1.990 Bid Item 2: 75 kVA, 240/120 Volt, 1 Phase Pad Number of units: 22 — 1.8 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Height Im an Price $ Price $ I w/tax $ Loss (watts) Loss (watts) Loss value Loss value Losses $ Cost $ weeks) (inches) % Hees Enterprises Inc. (Ermco Transformers) 2,083.00 45,826.001 49,492.08 145 584 6,525.00 16,060.00 22,585.00 72,077.08 8-10 28 2.000 Howard Indus.(Silicon Core) Quote CY-0379 1,985.00 43,670.001 47,163.60 149 675 6,705.00 18,562.50 25,267.50 72,431.10 6-8 28 2.200 Howard Indus. (Amrphs Core) Quote CY0380 2,328.00 51,216.00 55,313.28 61 722 2,745.00 19,855.00 22,600.00 77,913.28 8-10 28 2.100 Pacific Utilities (ABB, Inc.) 2,377.00 52,294.00 56,477.52 123 612 5,535.00 16,830.00 22,365.00 78,842.52 8-10 24 2.230 HD Supply Utility 1,891.00 41,602.00 44,930.16 140 733 6,300.00 20,157.50 26,457.50 71,387.66 8 292.140 Bid Item 3: 225 kVA, 208Y/120 Volt, 3 Phase Pad Number of units: 1 >= 1.8 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Height Impedan Price $ Price $ w/tax $ Loss (watts) Loss (watts) Loss value Loss value Losses $ Cost $ (weeks (inches) % Hees Enterprises Inc. Ermco Transformers) 6,445.00 6,445.00 6,960.60 430 1963 19,350.00 2,453.75 21,803.75 28,764.35 8-10 49 5.200 Howard Indus.(Silicon Core) Quote CY-0379 7,135.00 7,135.00 7,705.80 479 1806 21,555.00 2,257.50 23,812.50 31,518.30 6-8 56 4.800 Howard Indus. (Amrphs Core) Quote CY0380 8,080.00 8,080.00 8,726.40 179 1989 8,055.00 2,486.25 10,541.25 19,267.65 8-10 56 5.300 Pacific Utilities (ABB, Inc.) 7,777.00 7,777.00 8,399.16 360 1919 16,200.00 2,398.75 18,598.75 26,997.91 8-10 56 3.940 HD Supply Utility11,487.00 11,487.00 12,405.96 347 2377 15,615.00 2,971.25 18,586.25 30,992.21 12 59 3.850 Bid Item 4: 75 kVA, 208Y/120 Volt, 3 Phase Pad Number of units: 2 >= 1.8 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Height Impedan Price $ Price $ w/tax $ Loss (watts) Loss (watts) Loss value Loss value Losses $ Cost $ (weeks) (inches) % Hees Enterprises Inc. (Ermco Transformers) 4,437.00 8,874.00 9,583.92 j 177 1020 7,965.00 2,550.00 10,515.00 20,098.92 8-10 491 4.500 Howard Indus.(Silicon Core) Quote CY-0379 4,030.00 8,060.00 8,704.80 215 819 9,675.00 2,047.50 11,722.50 20,427.30 6-81 491 4.000 Howard Indus. (Amrphs Core Quote CY0380 4,697.00 9,394.00 10 145.52 1 85 8641 3,825.001 2,160.00 5,985.00 16 130.52 8-101 491 3.500 02-05-14 HS Award Padmount Transformers - Attachment.xlsx PAD MOUNTED TRANSFORMER BID EVALUATION JAN 13, 2014 EXHIBIT A Transformer Bid Evaluation I 1 1 1 1 Bid Opening: I JAN 08, 2014 I Padmount I ( I Tax (factor): ( 1.08 1 Primary Windings: I Three -Phase, 12000 Volt, 601-1z, Delta Connected No Pacific Utilities PAD MOUNTED TRANSFORMER BID EVALUATION JAN 13, 2014 EXHIBIT A Transformer Bid Evaluation Bid Opening: JAN 08, 2014 Padmount Tax (factor): 1.08 Primary Windings: Three -Phase, 12000 Volt, 60Hz, Delta Connected No Load Loss $/watt: 3.75 Single -Phase, 12000 Grd. Wyet6930 Volt, 60Hz Load Loss $/watt: 1.25 02-05-14 HS Award Padmount Transformers - Attachment.xlsx RESOLUTION NO. 2014-13 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE PURCHASE OF PADMOUNT TRANSFORMERS FROM HOWARD INDUSTRIES, OF LAUREL, MISSOURI, AND HD SUPPLY UTILITY, OF BENECIA, CALIFORNIA WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on January 8, 2014, at 11:00 a.m., for the purchase of padmount transformers, described in the specifications therefore approved by the City Council on December 18, 2013; and WHEREAS, said bids have been compared as to life -cycle costs, checked, and tabulated as shown on Exhibit A attached; and WHEREAS, the bids meeting the City's specifications with the lowest estimated life- cycle costs are shown below: 12 each 50kVA, 1 -Phase, 240/120V Pad Howard Industries $20,062.08 22 each 75kVA, 1 -Phase, 240/120V Pad HD Supply Utility $44,930.16 1 each 225kVA, 3 -Phase, 208Y/120V Pad Howard Industries $ 8,726.40 2 each 75kVA, 3 -Phase, 208Y/120V Pad Howard Industries $10,145.52 NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the bid for the purchase of padmount transformers, as shown above, from Howard Industries, of Laurel, Missouri, in the amount of $38,934 and HD Supply Utility, of Benicia, in the amount of $44,930.16. Dated: February 5, 2014 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2014-13 was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 5, 2014, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, Nakanishi, and Mayor Katzakian NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS — No L-OLSON City Clerk 2014-13 PAD MOUNTED TRANSFORMER BID EVALUATION JAN 13, 2014 EXHIBIT A Transformer Bid Evaluation Bid Opening: JAN 08, 2014 Padmount Tax (factor): 1.08 Primary Windings: Three -Phase, 12000 Volt, 60M Delta Connected No Load Loss $!watt 3.75 Sing! hase, 12000 Grd. W ef693O VON, 60Hz Load Loss $!watt: 1.25 Bid Item 1: 50 kVA, 240/120 Vol% I Phase Pad Number of units: 12 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle De liv Height Impedan Price $ Price $ w/tax $ Loss (watts) Loss watts Loss value Loss value Losses $ Cost $ weeks(inches) % Hees Enterprises Inc. Ermco Transformers 1,689.00 20 268.00 21,889.44 115 374 5,175.00 5,610.00 10,785.00 32,674.44 8-101 28 2.000 Howard Indus. Silicon Core Quote CY-0379 1,548.00 18,576.00 20,062.08 115 448 5,175.00 6,720.00 11,895.00 31,957.08 6-8 28 1.800 Howard Indus.Am hs Core Quote CY0380 1,900.00 22,800.00 24,624.00 471 463 2,115.00 6,945.00 9,060.00 33,684.00 8-10 28 2.000 Pacific Utilities ABB, Inc 2,168.00 26,016.00 28,097.28 106 409 4,770.00 6,135.00 10,905.00 39,002.28 8-10 24 1.800 HD Supply Utility 1,504.00 18,048.00 19 491.84 92 578 4,140.00 81670.00 12,810. 37,301.84 8 26 1.990 Bid Item 2: 75 kVA, 240/120 Volt,1 Phase Pad Number of units: 22 x 1.8 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Height lImPedam Price $ Price $ 1 w/tax $ Loss (watts) Loss watts Loss value Loss value losses $ Cost $ weeks nches % Hees Enterprises Inc, Ermco Transformers 2,083.00 45,826.001 49,492.08 145 584 6,525.00 16,060.00 22,585.00 72,1177.08 8-10 28 2.000 Howard Indus. Silicon Core Quote CY-0379 1,985.00 43,670.001 47,163.60 149 675 6,705.00 18,562.50 25,287.50 72,431.10 6-8 28 2.200 Howard Indus. Am hs CoreQuote CY0380 2,328.00 51,216.001 55,313.28 61 722 2,745.00 19,655.00 22,600.00 77,913.28 8-10 28 2.100 Pacific Utilities ABB, Inc. 2,377.00 52,294.00 56,477.52 123 6121 5.535.001 16,830.00 22.365.001 78,842.62 8-10 24 2.230 HD Supply tilk 41,602.00 44930.16 140 733 6,300.001 20,157.50 2BA57-501 71 87.66 8 29 2.140 Bid Item 3: 225 kVA, 208Y/120 Wit, 3 Phase Pad Number of units: 1 —1.8 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery HeightIm Price $ Price $ 1 w/tax $ Loss (watts) Loss (watts) Loss value Loss value Losses $ Cost $ weeks nches Hees Enterprises Inc. Ermco Transformers 6,445.00 6,445.00 6,960.60 4301963 19,350.00 2,453.75 21,803.751 28 764.35 8-10 49 5.200 Howard Indus. Silicon CoreQuote CY-0379 7,135.00 7,135.00 7,705.80 479 18061 21,555.00 2,257.50 23,812.50 31,518.30 6-8 56 4.800 Howard Indus. Am hs Core Quote CY0380 8,080.00 8,060.00 8,726.40 179 1989 8,055.00 2,486.25 10,541.25 19,267.65 8-10 56 5.300 Pacific Utilities ABB, Inc. 7.777.00 7,777.00 8,399.16 3601 197 16,200.00 2,398.75 18,598.75 997.91 810 56 3.940 HD Supply Utility 11 487.00 11,487.00 '12,405.96 347 2377 15,815.00 2,971.25 18,586.25 30,992 12 59 3.850 Bid Item 4: 75 kVA 208Y/120 Volt, 3 Phase Pad ber of units: 2 r 1.8 Vendor Unit Extended Price No LoadLoad Cost of Lte a Delive He ht ImLass Price $ Price $ w/tax $ (watts) WNoLoad Loss value Losses $ Cost $ weeks orches °kHees Enter rises Inc. Ermco Transformers 4,437.00 8,874.00 9,583.92 1770 2,550.00 10,515.00 20,098.92 8-10 49 4.500Howard Indus. Silicon CoreQuote CY-0379 4,030.00 8,060.00 8,704.80 2150 2,047.50 11,722.50 20,427.30 B 8 49 4.000 Howard Indus. Am hs Core Quote CY0380 1 4,697.00 9,394.00 10145.52 1 851 8641 3,825.00 2160.00 5,985.00 16130.52 8-101 49 3.500 02-05-14 HS Award Padmount Transformers - Attachment.xlsx 02-05-94 H PAD MOUNTED TRANSFORMER BID EVALUATION JAN 13, 2014 EXHIBIT A Transformer Bid Evaluation Bid Opening: IJAN 08, 2014 Padmount Tax (tactor): 1.08 Primary Windings: Three -Phase, 12000 Volt, 60Hz, Delta Connected No Load Loss $/watt: 3.75 Sin le Phase, 12000 Gni. 6930 Volt, 60Hz Load Loss $/watt: 1.25 02-05-14 HS Award Padmount Transformers - Attachmentxlsx 3