HomeMy WebLinkAboutAgenda Report - January 15, 2014 C-08AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Adopt Resolution Awarding Contract for White Slough Water Pollution Control
Facility Pond Fencing Project 2013 to Stockton Fence & Material Company, of
Stockton ($49,107.50)
MEETING DATE: January 15, 2014
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for White Slough Water Pollution
Control Facility Pond Fencing Project 2013 to Stockton Fence &
Material Company, of Stockton, in the amount of $49,107.50.
BACKGROUND INFORMATION: The White Slough Water Pollution Control Facility (WSWPCF) has
four onsite storage ponds with a capacity of 100 million gallons and
working depths ranging from 7 to 9 feet. These ponds are primarily
used for effluent storage for use as agricultural irrigation or as storage of effluent not suitable for surface
water discharge due to plant operational issues. Currently, these ponds are only partially fenced on the
southern border.
In order to minimize the potential for liability, the full perimeter of the ponds needs to be fenced,
preventing unauthorized public access into the ponds. This project includes approximately 4,800 lineal
feet of fence and three access gates. The layout of the fencing will allow public access to the existing
wildlife viewing area at the northeast corner of Pond 3.
Plans and specifications for this project were approved on November 20, 2013. The City received the
following 10 bids for this project on December 12, 2013.
Bidder
Location
Bid
Engineer's Estimate
$
79,050.00
Stockton Fence & Material Company
Stockton
$
49,107.50
Arrow Fencing
Calpella
$
54,865.00
All State Fence
Lathrop
$
58,562.50
Golden Bay Fence Plus Iron Works
Stockton
$
64,302.00
Benton Fencing & Drilling
Acampo
$
70,975.00
Roebbelen Contracting
EI Dorado Hills
$
77,055.00
FenceCorp
Sacramento
$
81,146.50
Land Graphics Fencing
Sloughhouse
$
99,750.00
Joe Miller Construction
Sacramento
$
106,870.50*
Bailey Fence Company
Hayward
$
115,590.39*
* Corrected Total
Bartlam, City Manager
K:\WP\PROJECTS\SEWER\WSWPCF\Pond Fencing Project\CAward.doc
12/16/2013
Adopt Resolution Awarding Contract for White Slough Water Pollution Control Facility Pond Fencing
Project 2013 to Stockton Fence & Material Company, of Stockton ($49,107.50)
January 15, 2014
Page 2
This project is budgeted for $100,000 in FY 2013/14. That amount covers the contract, engineering,
inspection and project contingencies.
FISCAL IMPACT: This project will reduce the risk of liability associated with unrestricted access
to the ponds.
FUNDING AVAILABLE: Wastewater Capital (171493)
J61=61Ayers
Deputy City Manager/Internal Services Director
-Alp / J'a. .
F. Wally g&nael'in
Public Works Director
Prepared by Sean Nathan, Associate Civil Engineer
FWS/SN/pmf
cc: Associate Civil Engineer Nathan
Deputy Public Works Director — Utilities
City Engineer/Deputy Public Works Director
Wastewater Plant Superintendent
K:\WP\PROJECTS\SEWER\WSWPCF\Pond Fencing Project\CAward.doc 12/16/2013
WHITE SLOUGH WATER POLLUTION CONTROL FACILITY
POND FENCING PROJECT 2013
12751 North Thornton Road CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and STOCKTON FENCE & MATERIAL COMPANY, herein referred to
as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The 2010 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
Contract.doc 1 12/12/13
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to construct 4,800 linear feet of 6 -foot tall chain link fence around
the north, east, and west sides of the storage ponds at the White Slough Water Pollution
Control Facility. Two pedestrian gates and one vehicular gate will be installed with the project.
All work is as described in the specifications for the above project.
CONTRACT ITEMS
ITEM
NO.
DESCRIPTION
UNIT
QTY
UNIT PRICE
TOTAL PRICE
1.
Install Six -Foot Tall Chain Link
Fence
LF
4,800
$
8.82
$42,336.00
2.
Existing Fence Removal
LF
4,050
$
0.95
$ 3,847.50
3.
Install Walk (Pedestrian) Gate
EA
2
$
777.00
$ 1,554.00
4.
Install 16 -Foot Wide Vehicle
Gate (Dual 8 -Foot)
EA
1
$
1,370.00
$ 1,370.00
TOTAL $49,107.50
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
rnnfmr4 eine 2 12/12/13
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 28 CALENDAR DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Konradt Bartlam
City Manager
By; Date:
Title
Attest
City Clerk
(CORPORATE SEAL) Approved As To Form
D. Stephen Schwabauer
City Attorney IK
(`.nntraM rinr 3 12/12113
RESOLUTION NO. 2014-04
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT FOR THE WHITE SLOUGH WATER POLLUTION
CONTROL FACILITY POND FENCING PROJECT 2013
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed proposals were received and publicly opened on December 12, 2013, at
11:00 a.m., for the White Slough Water Pollution Control Facility Pond Fencing Project 2013,
described in the plans and specifications therefore approved by the City Council on
November 20, 2013; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder Bid
Stockton Fence & Material Company
$
49,107.50
Arrow Fencing
$
54,865.00
All State Fence
$
58,562.50
Golden Bay Fence Plus Iron Works
$
64,302.00
Benton Fencing & Drilling
$
70,975.00
Roebbelen Contracting
$
77,055.00
FenceCorp
$
81,146.50
Land Graphics Fencing
$
99,750.00
Joe Miller Construction
$
106,870.50*
Bailey Fence Company
$
115,590.39*
" Corrected Total
WHEREAS, staff recommends awarding the contract to the low bidder, Stockton Fence &
Material Company, in the amount of $49,107.50.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the
contract for the White Slough Water Pollution Control Facility Pond Fencing Project 2013 to the low
bidder, Stockton Fence & Material Company, of Stockton, California, in the amount of $49,107.50;
and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract.
Dated: January 15, 2014
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I hereby certify that Resolution No. 2014-04 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held January 15, 2014, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
RAND[ JOHL-OLSON
City Clerk
2014-04