HomeMy WebLinkAboutAgenda Report - January 15, 2014 C-07AGENDA ITEM Cool
CITY OF LODI
(1)
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for Hutchins Street Square Pool Filtration
System Upgrade Project to Pool Scene, Inc., of West Sacramento ($84,200) and
Appropriating Funds ($90,000)
MEETING DATE: January 15, 2014
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Hutchins Street Square Pool
Filtration System Upgrade Project to Pool Scene, Inc., of
West Sacramento, in the amount of $ 84,200 and appropriating
funds in the amount of $90,000.
BACKGROUND INFORMATION: The Hutchins Street Square swimming pool was recently re -lined
with a fiberglass liner. The existing pool filtration equipment does
maintain water quality requirements for public bathing, however, the
system (installed in 1989) is outdated, inefficient, and relies on manual operation instead of automated
controls to manage water quality as bathing loads change.
The Hutchins Street Square Pool Filtration SystemUpgrade Project consists of removing the existing
filtration system; installing a new filter, chlorine feed system, pH buffering system, water chemistry
controller, flow meter, and ultra -violet disinfection system; and other ancillary improvements. Ultra -violet
disinfection, coupled with chlorine disinfection, significantly reduces chlorine dosing requirements and
other disinfection by-products (such as chlorine smell) that are more noticeable in indoor pools.
The upgrade work is anticipated to take place in late March or early April and will take two to three weeks
to complete. During this time, the pool will be closed to the public. The reason for the delay between the
time of award and the construction completion date is due to equipment manufacture and delivery.
Plans and specifications for this project were approved on August 21, 2013. On December 11, 2013,
eight prospective bidders attended a mandatory pre-bid conference. The City received one bid for this
project on December 18, 2013.
Bidder Location Bid
Engineer's Estimate $75,000
Pool Scene Inc. West Sacramento $84,200
FISCAL IMPACT: Upgrading the pool filtration equipment will improve system reliability, and
significantly reduce energy usage, chemical usage and staff time required
to monitor and adjust the system as bathing loads vary.
i
APPROVED:- / j)
Konradt Bartlam, City Manager
KAWP\PROJECTS\MISC\Hutchins Street Pool Filtration\CAward.doc 12/18/2013
Adopt Resolution Awarding Contract for Hutchins Street Square Pool Filtration System Upgrade Project
to Pool Scene Inc., of West Sacramento ($84,200) and Appropriating Funds ($90,000)
January 15, 2014
Page 2
FUNDING AVAILABLE: Requested Appropriation:
Public Benefit Fund (164605.8098) $90,000
Jo an Ayers
Deputy City Manager/Internal Services Director
AJ/2 J"-�,4�
F. Wally Eynaelin
Public Works Director
Prepared by Charles E. Swimley, Jr., City Engineer/Deputy Public Works Director
FWS/CES/pmf
cc: Parks, Recreation and Cultural Services Director
Business Development Manager
K:\WP\PROJECTS\MISC\Hutchins Street Pool Filtration\CAward.doc 12/18/2013
HUTCHINS STREET SQUARE POOL
FILTRATION SYSTEM UPGRADE PROJECT CONTRACT
125 South Hutchins Street
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and POOL SCENE, INC., herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
Contract.doc 1 12118113
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
The work consists of removal and disposal of the existing pool sanitizing equipment; installation
of a new filter, chlorine feed system, pH buffering system, water chemistry controller, flow
meter, and utltra-violet disinfection system; and other incidental and related work, all as shown
on the plans and specifications for the "Hutchins Street Square Pool Filtration System Upgrade
Project, 125 South Hutchins Street".
CONTRACT ITEMS
ITEM EST'D.
NO. DESCRIPTION UNIT QTY
Remove and Properly Dispose
of Existing Sanitation System LS
2. Provide and Install New Filter,
Chlorine Feed and pH Buffering
System, Water Chemistry
Controller, Flow Meter LS
3. Provide and Install New Ultra -
Violet Dechloramination and
Disinfection System LS
4, All Work in Accordance with the
Contract Documents with the
Exception of Work Included
Under Bid Items 1 through 3 LS
UNIT PRICE TOTAL PRICE
$ 2,800.00 $ 2,800.00
$ 43,000.00 $43,000.00
$ 36, 000.00 $36,000.00
$ 2,400.00 $ 2,400.00
TOTAL $84,200.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
Contract doe 2 12/18/13
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 15 CALENDAR DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
LM
Title
By:
Konradt Bartlam
City Manager
Date:
Attest
City Clerk
(CORPORATE SEAL) Approved As To Form
D. Stephen SchW4auer
City Attorney ( (::�n
Contract. doc 3 12/18/13
1. AA#
2. JV#
(Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
FUND #
BUS. UNIT # ACCOUNT#1
ACCOUNT TITLE
AMOUNT
,A.
SOURCE OF
(FINANCING
1211
4210
O eratin Transfers In
90 000.00
164 164605 8098 Public Benefits Program
90 000.00
IB.
IUSE OF
(FINANCING
1211
1211050 1825.2250
90 000.00
164 4220 O eratin Transfers Out
90 000.00
(Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2014-03
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE
THE CONTRACT FOR THE HUTCHINS STREET SQUARE
POOL FILTRATION SYSTEM UPGRADE PROJECT AND
FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed proposals were received and publicly opened on
December 18, 2013, at 11:00 a.m., for the Hutchins Street Square Pool Filtration System
Upgrade Project, described in the plans and specifications therefore approved by the
City Council on August 21, 2013; and
WHEREAS, said bids have been checked and tabulated and a report thereof
filed with the City Manager as follows:
Bidder Bid
Pool Scene, Inc. $84,200
WHEREAS, staff recommends awarding the contract to the sole bidder, Pool
Scene, Inc., in the amount of $84,200.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
award the contract for the Hutchins Street Square Pool Filtration System Upgrade
Project to the sole bidder, Pool Scene, Inc., of West Sacramento, California, in the
amount of $84,200; and
BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to
execute the contract; and
BE IT FURTHER RESOLVED that funds in the amount of $90,000 be
appropriated from Public Benefit Funds for the project.
Dated: January 15, 2014
I hereby certify that Resolution No. 2014-03 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 15, 2014, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Mounce, Nakanishi, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
-OLSON
City Clerk
2014-03