HomeMy WebLinkAboutAgenda Report - December 21, 1988 (90)-31
CITY COUNCIL NEETING
GECEMBER 21, 1938
REPORT RECEIVED
CONCERNING A QUESTION
THAT WAS RAISED
REGARDING THE MINUTES
OF OCTOBER 19, 1988 OF
AN AGENCA ITEM CONCERNING
CI1Y COUNCIL CONCURRENCE
TN Ti : P RCH-ISE OF TWO
AL -..-RIDE M7N1
VANS The City Council received the following report concerning
minutes of October !9, 1988 regarding an acenda item
CC -6 concerning the approval of specificatiw;s Tor two
CC -20 Dial -a -Ride mini vans:
CC -47
A t the regular meeting of October 19, 1988, the City
Council took action concurring in the City purchase of two
mini -vans for use in the Dial -A -Ride program. Due to a
miscommunication in-house, these vans were acquired without
going to formal bid. Informal contacts were made and the
purchase was made from that dealer offering the best price
and quickest delivery. The purchase was from Hayward Dodge
at a cost of $14.300, including tax, per vehicle.
When this purchase became known to the City Manager's
office, contact was innediately made with the City Attorney
and the Purchasing Officer. Two alternatives were
apparent. Tie first was to cancel the order and proceed
through the formal bid process. The second was to request
City Council concurrence in the purchase, determining that
to do so would be in the best interest of the City. In
support of choosing the second alternative (proceeding with
the purchase) staff obtained data from area dealers
reaffirming prices. The results of these inquiries were:
Dealer Price Del ivery
Stockton Dodge $14,300 12-14 weeks
Wei l Motors $14,800 12-14 weeks
Swift Dodge $15,000 6 months
The recommendation to the City Council was that the Council
concur i n the purchase of the two mini -vans from Hayward
Dodge where the order was originally placed for the reasons
enumerated herein. The Council took that action and the
minutes are correct as written and approved.
'IHC GTI�N 4F 'IDIS :4