HomeMy WebLinkAboutAgenda Report - December 21, 1988 (80),Aft..
C O U .. C I L
TO: THE CITY COUNCIL
FROM: THE CITY MANAGERS OFFICE
C O M M lI N I C A T_ J N
COUNCIL MEETING DATE
DECEMBER 21, 1988
SUBJECT: REPORT CONCERNING MINUTES OF OCTOBER 19, 1988 REGARDING AGENDA ITEM CONCERNING
THE APPROVAL OF SPECIFICATIONS FOR TWO DIAL -A -RIDE NM VANS
PREPARED BY: City Manager
RECOMMENDED ACTION: None required. Information only.
BACKGROUND INFORMATION: At the regular meeting of October 19, 1988, the City
Council took acticn concurring in the City purchase
of two mini -vans for use in the Dial -A -Ride program.
Due to a miscommunication in-house, these vans were
acquired without going to formal bid. Infcrmal contacts were made and the
purchase was made from that dealer offering the best price and quickest
delivery. The purchase was from Hayward Dodge at a cost of $14,300, including
tax, per vehicle.
What this purchase became known tc the City Manager's office, contact was
immediately made with the City Attorney and the Purchasing Officer. Tvw
alternatives were apparent. The first was to cancel the order and proceed.
through the. formal..bid process. The second was to request City Council,
concurrence s n the_ . purch e det�r..ming rthat to do sqn <wo � be n the bes t
me es"othe"CYt�Trt_uppoYrt ofd coos i ng`3'ie secancal ternaive>praceer3 t`ng'��```
wl th the purchase} staff .'obtained data from area dealers reaffirming paces.
The results'.of these inquiries were:
Dealer Price Delivery
Stockton Dodge $14,300 12-14 weeks
Weil Motors $14,800 12-14 weeks
Swift Dodge $15,000 6 months
The, recommendation ;to.,.the City Council was that the Council concur in the
purchase'. of the two min -vans from Hayward Dodge where the order was originally
placed for the:reasons.enumerated herein. The Council took that action and the
minutes.. are.cvrrect..as written and approved.
Respectfully submitted,
Thomas A: Peterson
City Manager
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