HomeMy WebLinkAboutAgenda Report - December 19, 2012 C-10AGENDA ITEM CGO 1()
CITY OF LODI
,. COUNCIL COMMUNICATION
rM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Professional Services
Agreement with Garland/DBS, Inc., of Cleveland, Ohio, for the City Hall Carport and
Jail Roof Replacement Project ($108,707)
MEETING DATE: December 19,2012
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute professional
services agreementwith Garland/DBS, Inc., of Cleveland, Ohio, for
the City Hall carport and jail roof replacement project, in the amount
of $108,707.
BACKGROUND INFORMATION: On May 2, 2012, Council authorized bids for the City Hall carport
and jail roof and gutter replacement project. The project consists of
replacing 3,016 square feet of roof and gutters at the
decommissioned jail and 2,400 square feet of roof and gutters over the City Hall carport.
Garland/DBS, Inc., (Garland/DBS) was the successful bidderfor U.S. Communities Contract 10330for
competitively -bid roofing services. Using the U.S. Communities Master I ntergovern mental Cooperative
Purchasing Agreement (MICPA) line item costs, the price of $142,210 is the maximum price an agency
would be charged for the services to replace the carport and jail roof systems, as shown on Exhibit A. To
obtain the lowest price possible, Garland/DBS administered a competitive bid using local roofing
contractors.
For this project, Garland/DBS will subcontract roof replacement services with no mark-up. Also shown on
Exhibit A, six local roofing companies submitted bids. The low bid of $108,707 was submitted by
Capital Roofing, of Rocklin, and reflects the lowest overall bid pricewhen compared to the MICPA line
item costs. The low bid includes project delivery services and a 30 -year roof and gutter system that is
warranted by Garland/DBS.
This approach is similarto purchasing vehicles from the State contract. By using the U.S. communities
contract, the formal bidding process has already been performed, allowing staff to more efficiently
procure labor and materialsfor specialty work (such as roofing) while maintaining compliance with
purchasing requirements. The professional services agreement with Garland/DBS includes all insurance
and bonding requirements included on City construction contracts.
Garland/DBS has performed similar work for other California public entities (Delhi Unified School District,
Tuolumne County and Merced River School District). In checking these references, staff received
favorable comments regarding Garland/DBS' performance.
Per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be
waived when it is advantageous for the City, with appropriate approval by City Manager and City Council,
to use contracts that have been awarded by other California public agencies, provided that their award
APPROVED:
onradt
K:\WP\PROJECTS\MISC\CityHallCarportPSBJaiI Reroof\CPSA_garland.doe
rtlam, City Manager
VJ512012
Adopt Resolution Authorizing City Managerto Execute Professional Services Agreement with
Garland/DBS, Inc., of Cleveland, Ohio, for the City Hall Carport and Jail Roof Replacement Project
($108,707)
December 19,2012
Page 2
was in compliance with their formally -adopted bidding or negotiation procedures. In order to enhance
project delivery of building maintenance projects, it is anticipated staff will utilize the U.S. Communities
procurement process in the future.
This proposed contract is not subject to the City's local hire ordinance. Staff recommends Council adopt
a resolution authorizing the City Managerto execute a professional services agreement with
Garland/DBS, Inc., of Cleveland, Ohio, for the City Hall carport and jail roof replacement project.
FISCAL IMPACT: Replacing leaky roofs reduce repair costs for the interior spaces caused by
leaking water.
FUNDING AVAILABLE: Funding for this project is included in the FY 2012/13 budget and will be
paid from the Facilities Capital Outlay Fund (1211000).
Jordan Ayers
Deputy City Manager/Internal Services Director
F. Wally 9andelin
PublicWorks Director
Prepared by Charles E. Swimley, Jr., City Engineer/Deputy Public Works Director
FWS/CES/pmf
Attachment
K:1WP\PROJECTSVOISC1CityHallCarportPSBJaiI ReroonCPSA_garland.doc 12/5/2012
Exhibit A
AGREEMENT FOR PROFESSIONAL SERVICES
ARTICLE 1
PARTIES AND PURPOSE
Section 1.1 Parties
THIS AGREEMENT is entered into on 12012,
by and between the CITY OF LODI, a municipal corporation (hereinafter "CITY"), and
GARLAND/DBS, INC. (hereinafter "CONTRACTOR").
Section 1.2 Purpose
CITY selected the CONTRACTOR to provide the services required in
accordance with attached Scope of Services, Exhibit A, attached and incorporated by
this reference.
CITY wishes to enter into an agreement with CONTRACTOR for the City Hall
Carport and Jail Roof Replacement Project (hereinafter "Project") as set forth in the
Scope of Services attached here as Exhibit A. CONTRACTOR acknowledges that it is
qualified to provide such services to CITY.
ARTICLE 2
SCOPE OF SERVICES
Section 2.1 Scope of Services
CONTRACTOR, for the benefit and at the direction of CITY, shall perform the
Scope of Services as set forth in Exhibit A.
Section 2.2 Time For Commencement and Completion of Work
CONTRACTOR shall commence work pursuant to this Agreement, upon receipt
of a written notice to proceed from CITY or on the date set forth in Section 2.6,
whichever occurs first, and shall perform all services diligently and complete work under
this Agreement based on a mutually agreed upon timeline or as otherwise designated in
the Scope of Services.
CONTRACTOR shall submit to CITY such reports, diagrams, drawings and other
work products as may be designated in the Scope of Services.
CONTRACTOR shall not be responsible for delays caused by the failure of CITY
staff to provide required data or review documents within the appropriate time frames.
The review time by CITY and any other agencies involved in the project shall not be
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counted against CONTRACTOR's contract performance period. Also, any delays due to
weather, vandalism, acts of God, etc., shall not be counted. CONTRACTOR shall
remain in contact with reviewing agencies and make all efforts to review and return all
comments.
Section 2.3 Meetings
CONTRACTOR shall attend meetings as may be set forth in the Scope of
Services.
Section 2.4 Staffing-
CONTRACTOR
taffingCONTRACTOR acknowledges that CITY has relied on CONTRACTOR's
capabilities and on the qualifications of CONTRACTOR's principals and staff as
identified in its proposal to CITY. The Scope of Services shall be performed by
CONTRACTOR, unless agreed to otherwise by CITY in writing. CITY shall be notified
by CONTRACTOR of any change of Project Manager and CITY is granted the right of
approval of all original, additional and replacement personnel at CITY's sole discretion
and shall be notified by CONTRACTOR of any changes of CONTRACTOR's project staff
prior to any change.
CONTRACTOR represents it is prepared to and can perform all services within
the Scope of Services (Exhibit A) and is prepared to and can perform all services
specified therein. CONTRACTOR represents that it has, or will have at the time this
Agreement is executed, all licenses, permits, qualifications, insurance and approvals of
whatsoever nature are legally required for CONTRACTOR to practice its profession, and
that CONTRACTOR shall, at its own cost and expense, keep in effect during the life of
this Agreement all such licenses, permits, qualifications, insurance and approvals, and
shall indemnify, defend and hold harmless CITY against any costs associated with such
licenses, permits, qualifications, insurance and approvals which may be imposed against
CITY under this Agreement.
Section 2.5 Subcontracts
Unless prior written approval of CITY is obtained, CONTRACTOR shall not enter
into any subcontract with any other party for purposes of providing any work or services
covered by this Agreement.
Section 2.6 Term
The term of this Agreement commences on January 1, 2013 and terminates
upon the completion of the Scope of Services or on June 30, 2013, whichever occurs
first.
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ARTICLE 3
COMPENSATION
Section 3.1 Compensation
CONTRACTOR's compensation for all work under this Agreement shall conform
to the provisions of the Fee Proposal, attached hereto as Exhibit B and incorporated by
this reference.
CONTRACTOR shall not undertake any work beyond the scope of this
Agreement unless such additional work is approved in advance and in writing by CITY.
Section 3.15 Contract Bonds
CONTRACTOR shall furnish two good and sufficient bonds:
1. A faithful performance bond in the amount of one hundred percent
(100%) of the contract price; and
2. A labor and materials bond in the amount of fifty percent (50%) of the
contract price.
These bonds will be required at the time the signed contract is returned to the
City.
Section 3.2 Method of Payment
CONTRACTOR shall submit invoices for completed work on a monthly basis, or
as otherwise agreed, providing, without limitation, details as to amount of hours,
individual performing said work, hourly rate, and indicating to what aspect of the Scope
of Services said work is attributable. CONTRACTOR's compensation for all work under
this Agreement shall not exceed the amount of the Fee Proposal.
Section 3.3 Costs
The Fee Proposal shall include all reimbursable costs required for the
performance of the Scope of Services. Payment of additional reimbursable costs
considered to be over and above those inherent in the original Scope of Services shall
be approved in advanced and in writing, by CITY.
Section 3.4 Auditing
CITY reserves the right to periodically audit all charges made by CONTRACTOR
to CITY for services under this Agreement. Upon request, CONTRACTOR agrees to
furnish CITY, or a designated representative, with necessary information and assistance
needed to conduct such an audit.
CONTRACTOR agrees that CITY or its delegate will have the right to review,
obtain and copy all records pertaining to performance of this Agreement.
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CONTRACTOR agrees to provide CITY or its delegate with any relevant information
requested and shall permit CITY or its delegate access to its premises, upon reasonable
notice, during normal business hours for the purpose of interviewing employees and
inspecting and copying such books, records, accounts, and other material that may be
relevant to a matter under investigation for the purpose of determining compliance with
this requirement. CONTRACTOR further agrees to maintain such records for a period of
three (3) years after final payment under this Agreement.
ARTICLE 4
MISCELLANEOUS PROVISIONS
Section 4.1 Nondiscrimination
In performing services under this Agreement, CONTRACTOR shall not
discriminate in the employment of its employees or in the engagement of any sub
CONTRACTOR on the basis of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, age, or any other criteria prohibited by law.
Section 4.2 ADA Compliance
In performing services under this Agreement, CONTRACTOR shall comply with
the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well
as all applicable regulations and guidelines issued pursuant to the ADA.
Section 4.3 Indemnification and Responsibility for Damage
CONTRACTOR to the fullest extent permitted by law, shall indemnify and hold
harmless CITY, its elected and appointed officials, directors, officers, employees and
volunteers from and against any claims, damages, losses, and expenses (including
reasonable attorney's fees), arising out of performance of the services to be performed
under this Agreement, provided that any such claim, damage, loss, or expense is
caused by the negligent acts, errors or omissions of CONTRACTOR, any subcontractor
employed directly by CONTRACTOR, anyone directly or indirectly employed by any of
them, or anyone for whose acts they may be liable, except those injuries or damages
arising out of the active negligence of the City of Lodi or its officers or agents.
Section 4.4 No Personal Liability
Neither the City Council, nor any other officer or authorized assistant or agent or
City employee shall be personally responsible for any liability arising under this
Agreement.
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Section 4.5 Responsibility of CITY
CITY shall not be held responsible for the care or protection of any material or
parts of the work described in the Scope of Services prior to final acceptance by CITY,
except as expressly provided herein.
Section 4.6 Insurance Requirements for CONTRACTOR
CONTRACTOR shall take out and maintain during the life of this Agreement,
insurance coverage as set forth in Exhibit C attached hereto and incorporated by this
reference.
Section 4.7 Successors and Assicins
CITY and CONTRACTOR each bind themselves, their partners, successors,
assigns, and legal representatives to this Agreement without the written consent of the
others. CONTRACTOR shall not assign or transfer any interest in this Agreement
without the prior written consent of CITY. Consent to any such transfer shall be at the
sole discretion of CITY.
Section 4.8 Notices
Any notice required to be given by the terms of this Agreement shall be in writing
signed by an authorized representative of the sender and shall be deemed to have been
given when the same is personally served or upon receipt by express or overnight
delivery, postage prepaid, or three (3) days from the time of mailing if sent by first class
or certified mail, postage prepaid, addressed to the respective parties as follows:
To CITY: City of Lodi
221 West Pine Street
P.O. Box 3006
Lodi, CA 95241-1910
Attn: Charles Swimley, City Egineer/Deputy PW Director
To CONTRACTOR: Garland/DBS, Inc.
3800 East 91 st Street
Cleveland, OH 44105
Section 4.9 Cooperation of CITY
CITY shall cooperate fully and in a timely manner in providing relevant
information it has at its disposal relevant to the Scope of Services.
Section 4.10 CONTRACTOR is Not an Employee of CITY
CONTRACTOR agrees that in undertaking the duties to be performed under this
Agreement, it shall act as an independent contractor for and on behalf of CITY and not
an employee of CITY. CITY shall not direct the work and means for accomplishment of
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the services and work to be performed hereunder. CITY, however, retains the right to
require that work performed by CONTRACTOR meet specific standards without regard
to the manner and means of accomplishment thereof.
Section 4.11 Termination
CITY may terminate this Agreement, with or without cause, by giving
CONTRACTOR at least ten (10) days written notice. Where phases are anticipated
within the Scope of Services, at which an intermediate decision is required concerning
whether to proceed further, CITY may terminate at the conclusion of any such phase.
Upon termination, CONTRACTOR shall be entitled to payment as set forth in the
attached Exhibit B to the extent that the work has been performed. Upon termination,
CONTRACTOR shall immediately suspend all work on the Project and deliver any
documents or work in progress to CITY. However, CITY shall assume no liability for
costs, expenses or lost profits resulting from services not completed or for contracts
entered into by CONTRACTOR with third parties in reliance upon this Agreement.
Section 4.12 Confidentiality
CONTRACTOR agrees to maintain confidentiality of all work and work products
produced under this Agreement, except to the extent otherwise required by law or
permitted in writing by CITY. CITY agrees to maintain confidentiality of any documents
owned by CONTRACTOR and clearly marked by CONTRACTOR as "Confidential" or
"Proprietary", except to the extent otherwise required by law or permitted in writing by
CONTRACTOR. CONTRACTOR acknowledges that CITY is subject to the California
Public Records Act.
Section 4.13 Applicable Law, Jurisdiction, Severability, and Attorney's Fees
This Agreement shall be governed by the laws of the State of California.
Jurisdiction of litigation arising from this Agreement shall be venued with the San
Joaquin County Superior Court. If any part of this Agreement is found to conflict with
applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict
with said laws, but the remainder of this Agreement shall be in force and effect. In the
event any dispute between the parties arises under or regarding this Agreement, the
prevailing party in any litigation of the dispute shall be entitled to reasonable attorney's
fees from the party who does not prevail as determined by the San Joaquin County
Superior Court.
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Section 4.14 City Business License Requirement
CONTRACTOR acknowledges that Lodi Municipal Code Section 3.01.020
requires CONTRACTOR to have a city business license and CONTRACTOR agrees to
secure such license and pay the appropriate fees prior to performing any work
hereunder.
Section 4.15 Captions
The captions of the sections and subsections of this Agreement are for
convenience only and shall not be deemed to be relevant in resolving any question or
interpretation or intent hereunder.
Section 4.16 Integration and Modification
This Agreement represents the entire understanding of CITY and
CONTRACTOR as to those matters contained herein. No prior oral or written
understanding shall be of any force or effect with respect to those matters covered
hereunder. This Agreement may not be modified or altered except in writing, signed by
both parties.
Section 4.17 Contract Terms Prevail
All exhibits and this Agreement are intended to be construed as a single
document. Should any inconsistency occur between the specific terms of this
Agreement and the attached exhibits, the terms of this Agreement shall prevail.
Section 4.18 Severability
The invalidity in whole or in part of any provision of this Agreement shall not void
or affect the validity of any other provision of this Agreement.
Section 4.19 Ownership of Documents
All documents, photographs, reports, analyses, audits, computer media, or other
material documents or data, and working papers, whether or not in final form, which
have been obtained or prepared under this Agreement, shall be deemed the property of
CITY. Upon CITY's request, CONTRACTOR shall allow CITY to inspect all such
documents during CONTRACTOR's regular business hours. Upon termination or
completion of services under this Agreement, all information collected, work product and
documents shall be delivered by CONTRACTOR to CITY within ten (10) calendar days.
CITY agrees to indemnify, defend and hold CONTRACTOR harmless from any
liability resulting from CITY's use of such documents for any purpose other than the
purpose for which they were intended.
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Section 4.20 Authority
The undersigned hereby represent and warrant that they are authorized by the
parties to execute this Agreement.
Section 4.21 Federal Transit Funding Conditions
❑ If the box at left is checked, the Federal Transit Funding conditions attached as
Exhibit apply to this contract. In the event of a conflict between the terms of this
contract or any of its other exhibits, and the Federal Transit Funding Conditions, the
Federal Transit Funding Conditions will control.
IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this
Agreement as of the date first above written.
ATTEST:
RANDI JOHL
City Clerk
CITY OF LODI, a municipal corporation
KONRADT BARTLAM, City Manager
APPROVED AS TO FORM: CONTRACTOR: GARLAND/DBS, INC.
D. STEPHEN SCHWABAUER, City Attorney
JANICE D. MAGDICH, Deputy City Attorney
By:
Attachments:
Exhibit A — Scope of Services
Exhibit B — Fee Proposal
Exhibit C — Insurance Requirements
Funding Source:1211000
(Business Unit & Account No.)
Doc ID:Garland DBS_CityHallCarportJailReroof
CA:rev.01.2012
8
By: _
Name:
Title:
Exhibits A/B
Garland/DBS, Inc.
3800 East 91st Street
Cleveland, OH 44105 D B S
Phone: (800) 762-8225
since 1 8 9 5 Fax: (216) 883-2055
ROOFING MATERIAL AND SERVICES PROPOSAL
City of Lodi
Date Submitted: 12/03/2012
Proposal #: 25 -CA -120482
Please Note: The following proposal is being provided according to the pricing established under
the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb County, GA
and U.S. Communities. This proposal should be viewed as the maximum price an agency will be
charged under the agreement. Garland/DBS, Inc. administered a competitive bid process for the
project with the hopes of providing a lower market adjusted price whenever possible.
Scope of Work: Carport, Office and Jail Re -Roofing Projects
1 Removal and disposal of asbestos containing roofing system (s), insulation, flashings,
scuppers, and associated debris for a complete prepared roof surface.
2 Install 1/8" taper to roof deck in insuloc hr adhesive at carport, install 1/4" taper to roof
deck with screws and plates at office, install '/d' taper at jail in hot asphalt over 2" iso
base layer.
3 Install one layer of 1/2" wood fiber insulation board in hot adhesive, stagger all joints from
insulation below.
4 Install two plies of HPR Glasfelt in hot adhesive.
5 Install one layer SBS modified mineral in cold applied adhesive.
6 Install all wall and/or base flashing membrane in hot asphalt adhesive up and over all 2"
over outslde edge of wall.
7 Install title 24 approved reflective acrylic roof coating.
8 Install new blocking and protection pads at all (condensate, gas, etc.) lines.
9 Raise all curbs to a minimum of 8" above the finished roofing height. (6 each)
10 Install HVAC unit on new roof curb 8" above finished roof height with new 24 gauge
galvanized pan and modify existing ductwork as needed. Install new roof flanges to
incorporate into the new roofing system. (Carport Roof, 1 each)
11 Install pressure treated wood nailer with proper fasteners for wall type.
12 Install new 24 gauge galvanized coping metal with internal splice plate. Splice joints to
be internally sealed with tuff stuff urethane sealant. Install 22 gauge galv cleat metal.
13 Install new 24 gauge galvanized scuppers, seal outside face with tuff stuff.
14 Install new 24 gauge surface mount counter flashing through butyl tape into wall
substrate to properly counter flash roofing system. (Jail Building)
15 Install new 24 gauge galvanized gutter and downspouts to match existing size and
locations. Install one 1/2" wood nailer along edge to receive new gutter system. (Carport
Roof)
16 Install new 24 gauge galvanized sheet metal gravel stop edge flashing with notched
joints to properly slide together.
17 Remove and dispose of abandoned pipes, electrical lines, etc. as requested by the
Owner.
18 Raise gas line to accommodate height of new roofing system. Contractor is to coordinate
with proper agencies. (Jury Building)
City of Lodi - Line Item Pricing
Item #
Item Description
Unit Price
Quantity
Unit
Extended Price
Tear -off & Dispose of Debris: SYSTEM TYPE
2.16
BUR W/ Insulation and Mineral Surfacing - Wood /
Tectum Deck
$ 1.87
7000
SF
$ 13,090
Roof Deck and Insulation Option - WOOD ROOF
DECK - HOT APPLICATION - ASTM D 312 TYPE
III OR IV ASPHALT INSULATION OPTION: WOOD
6.12.01
DECK: Mechanically Fasten Polyisocyanurate /
Hot Mop Wood Fiber or Perlite to Provide an
Average R -Value of 20
In Compliance with FM 1-90 Requirements
$ 2.89
7000
SF
$ 20,230
Insulation Recovery Board & Insulations Options:
INSULATION SLOPE OPTION
4.3
Provide a 1/4" Tapered Polyisocyanurate Insulation
System while Maintaining the Average R -Value
Including Tapered Crickets; Adhered in ASTM D
312 Type III or IV Hot Asphalt; Mopped
$ 4.66
7000
SF
$ 32,620
Roof Deck and Insulation Option - WOOD ROOF
DECK - HOT APPLICATION - ASTM D 312 TYPE
III OR IV ASPHALT INSULATION OPTION: WOOD
6.12.01
DECK: Mechanically Fasten Polyisocyanurate /
Hot Mop Wood Fiber or Perlite to Provide an
Average R -Value of 20
In Compliance with FM 1-90 Requirements
$ 2.89
7000
SF
$ 20,230
BUILT-UP MODIFIED ROOF WITH MINERAL CAP
SHEET ADHERED IN HOT ASTM D 312 TYPE III
OR IV ASPHALT - ROOF CONFIGURATION
2 ply of Glasfelt, Mineral Surfaced Cap Sheet, Set in
10.11.02
Hot ASTM D 312 Type III or IV Asphalt ROOFING
MEMBRANE OPTION: ASTM D 6163 SBS
Fiberglass Reinforced Modified Bituminous Sheet
Material Type III - 220 Ibf/in tensile
$ 4.96
7000
SF
$ 34,720
City of Lodi:
Base Bid Total Maximum Price of Line Items under the MICPA: $ 142,210
Comoedtive Bid Results:
Baker Roofing
Coat New Roofing With Elastomeric Coating: ROOF
120,903
Legacy Roofing
$
122,380
PRS
SYSTEM TYPE
136,550
Gudgel
$
148,768
5.11
Apply an Acrylic Coating per Specifications (1 gallon
156,500
per square per Coat - 2 Coats required) - Smooth or
Mineral Surfaced Modified
$ 1.85
7000
SF
$ 12,950
New Coping Cap - 24 Ga. 6 Bends
$ 23.25
360
LF
$ 8,370
[Total
$ 142,210
City of Lodi:
Base Bid Total Maximum Price of Line Items under the MICPA: $ 142,210
Comoedtive Bid Results:
Baker Roofing
$
120,903
Legacy Roofing
$
122,380
PRS
$
136,550
Gudgel
$
148,768
Madsen
$
156,500
Proposal Price Bid Breakdown (Capitol Roofin
Contractor Labor & Non -Garland Materials: $ 49,135
Garland Materials: $ 43,972
General Conditions: $ 7,530
Insurance / Bond: $ 2,112
Freight: $ 2,550
Garland Material Tax (7.75%): $ 3,408
Potential issues that could arise during the construction phase of the project will be addressed via
unit pricing for additional work beyond the scope of the specifications. This could range anywhere
from wet insulation, to the replacement of deteriorated wood nailers. Tax on Garland Material is
included in this proposal pricing at 7.75%. Line items are available upon request.
If you have any questions regarding this proposal, please do not hesitate to call me at my number
listed below.
Respectfully Submitted,
Veafa�scia )V"V"
Benjamin Runyan
Garland/DBS, Inc.
(216) 430-3613
Exhibit C
Insurance Requirements for Contractor The Contractor shall take out and maintain during the life of this contract,
insurance coverage as listed below. These insurance policies .shall protect the Contractor and any subcontractor
performing work covered by this contract from claims fordatnages for personal injury, including, accidental death, as
well as from claims for property damages, which May arise from Contractor's operations- under this contract, whether
such operations be by Contractor or by any subcontractor or by anyone directly or indlre0y employed by either of
them, and the amount of such insurance shall be as follows:
COMPREHENSIVE GENERAL LIABILITY 2. COMPREHENSIVE AUTOMOBILE LIABILITY
$5,000,000 Ea. Occurrence $1,000,000 Bodily Injury - Ea. Person
$1,000,000 Bodily Injury - Ea. Occurrence
$1,000,000 Property Damage - Ea. Occurrence
NOTE: Contractor agrees and stipulates that any insurance coverage provided to the City of Lodi shall provide for a
claims period following termination of coverage which is at least consistent with the claims period or statutes of
limitations found in the California Tort Claims Act (California Government Code Section 810 et seq.).
NOTE: (1) The street address of the CITY OF LODI must be shown along with (a) and (b) above: 221 West Pine
Street, Lodi, California, 95241-1910; (2) The insurance certificate must state, on its face or as an endorsement, a
description of therp oject that it is insuring.
A copy of the certificate of insurance with the following endorsements shall be furnished to the City:
(a) AddWonal Named Insured Endorsolnent
Such insurance as is afforded by this, policy shall also apply to the City of Lodi, its elected and appointed
Boards, Commissions, Officers, Agents, Employees, and Volunteers as additional named insureds.
(This endorsement shall be on a form furnished to the City and shall be included with Contractor's policies.)
(b) Primary Insurance Endorsement
Such insurance as is afforded by the endorsement for the Additional Insureds shall apply as primary insurance.
Any other insurance maintained by the City of Lodi or its officers and employees shall be excess only and not
contributing with the insurance afforded by this endorsement.
(c) Completed Ongrations En mem
A certificate of insurance vrlth a Completed Operations Endorsement, CG 20 37 07 04, will be provided to the
City of Lodi during construction and for three years after acceptance of project.
(d) Severability of Interest Clause
The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall
not operate to increase the limit of the company's liability.
(e) Notice of Cancellation or Change in Coverage Endorsement
This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice
of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 W. Pine St., Lodi, CA
95240.
Compensation Insurance The Contractor shall take out and maintain during the life of this contract, Worker's
Compensation Insurance for all of Contractor's employees employed at the site of the project and, if any work is
sublet, Contractor shall require the subcontractor similarly( to provide Worker's Compensation Insurance for all of the
latter's employees unless such employees are covered by the protection afforded by the Contractor. In case any
class of employees engaged in hazardous work under this contract at the site of the project is not protected under the
Worker's Compensation Statute, the Contractor shall provide and shall cause each subcontractor to provide
insurance for the protection of said employees. This policy may not be canceled nor the coverage reduced by the
company without 30 days' prior written notice of such cancellation or reduction in coverage to the Risk Manager, City
of Lodi, 221 W. Pine St., Lodi, CA 95240. A Waiver of Subrogation against the City of Lodi is required.
NOTE: No contract agreement will be signed nor will any work begin on a project until the proper insurance certificate
is received by the City.
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A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
CITY MANAGER TO EXECUTE PROFESSIONAL SERVICES
AGREEMENT FOR CITY HALL CARPORT AND JAIL ROOF
REPLACEMENT PROJECT
WHEREAS, on May 2, 2012, Council authorized bids for the City Hall Carport and Jail
Roof and Gutter Replacement Project, which consists of replacing 3,016 square feet of roof and
gutters at the decommissioned jail and 2,400 square feet of roof and gutters over the City Hall
carport; and
WHEREAS, Garland/DBS, Inc., was the successful bidderfor U.S. Communities Master
Intergovernmental Cooperative Purchasing Agreement Contract 10330 for competitively -bid
roofing services; and
WHEREAS, to obtain the lowest price possible, Garland/DBS administered a competitive
bid using local roofing contractors, and the low bid of $108,8707 was submitted by
Capital Roofing, of Rocklin; and
WHEREAS, per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the
bidding process may be waived when it is advantageous for the City, with appropriate approval
by City Manager and City Council, to use contracts that have been awarded by other California
public agencies, provided that their award was in compliance with their formally -adopted bidding
or negotiation procedures; and
WHEREAS, in order to enhance project delivery of building maintenance projects, it is
anticipated staff will utilizethe U.S. Communities procurement process in the future.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the Professional Services Agreement for the City Hall Carport and Jail Roof Replacement
Project to Garland/DBS, Inc., of Cleveland, Ohio, in the amount of $108,707; and
BE IT FURTHER RESOLVED that the City Council does hereby authorize the
City Manager to execute the agreement.
Dated: December 19,2012
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hereby certify that Resolution No. 2012-200 was passed and adopted by the City
Council cf the City cf Lodi in a regular meeting held December 19, 2012, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS—None
ABSTAIN: COUNCIL MEMBERS—None
JOHL
City Clerk
2012-200