HomeMy WebLinkAboutAgenda Report - December 19, 2012 C-06AGENDA ITEM C •b
CITY OF LODI
. ' COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Managerto Execute Contract Ch nge Order
No. 1 to the Professional Services Agreement with Itron, of Liberty Lake, WA, for
Fixed Network Systems ($53,700) and Appropriating Funds ($85,000)
MEETING DATE: December 19, 2012
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Managerto execute Contract
Change Order No. 1 to the professional services agreement with
Itron, of Liberty Lake, WA, for fixed network systems, in the amount
of $53,700, and appropriating funds in the amount of $85,000.
BACKGROUND INFORMATION: The Electric Utility and Public Works departments have initiated
automatic meter reading (AMR) projects with the installation of
meters equipped with encoder receiver transmitters (ERT). To fully
receive the benefits of an AMR system, City Council approved the installation of a fixed network system
that would read the meters via a network of receivers placed around the community.
On August 15, 2012, City Council approved the contract with RuggedCom to conduct a radio backhaul
design study for the transmission of data from the receivers to the City's customer information system.
Preliminary design recommendations are to install radio receivers on the elevated water tank and on an
80 -foot tall tower in the western residential area of the City. The cost of these installations, uncertainty of
performance, and the technical expertise required to operate and maintain the radio backhaul system has
resulted in a change in the backhaul network design.
The recommended backhaul network design would consist of six cell control units (CCU) installed at
Fire Stations 3 and 4;Police Station; and Henning, Industrial and McLane substations. The CCU's would
transfer data via a direct connection to the City's existing fiber optic facilities at these locatons. A seventh
CCU would be installed on Douglas Fir Drive. Data from this CCU will be transmitted via wireless phone
data link. Two additional receiver units would be installed on Evergreen Drive and Iris Drive. Electric
Utility staff will move the existing facilities and install the new facilities.
Moving the existing installed facilities and adding new facilities requires additional services from Itron in
the form of project management, field engineering services, and technical consultant programming. For
the past several months, as we have attempted to make the radio backhaul function, Itron has provided
significant project management, field engineering and technical consulting services at no charge to the
City, probably equal to or greater than the requested change order.
Staff recommends approval of Contract Change Order No. 1 (Exhibit A) to the Itron professional services
agreement in the amount of $53,700 and appropriating funds in the amount of $85,000 to cover the cost
of staff time and the additional CCU's and repeaters.
APPROVED: KAJ\�—
Konradt Bartlam, Citv
K\WP\PROJECTS\WATER\Meters\Fixed NetworMCItron0001 doc
12/6/2012
Adopt ResolutionAuthorizing City Managerto Execute Contract Change Order No. 1 to the Professional
Services Agreement with Itron, of Liberty Lake, WA, for Fixed Network Systems ($53,700) and
Appropriating Funds ($85,000)
December 19,2012
Page 2
FISCAL IMPACT:
FUNDING AVAILABLE:
FWS/pmf
Attachment
cc: Electric Utility Director
Optimizing the operation of the radio backhaul will result in lower costs for
field mitigation associated with poor reads from the radio equipment.
Requested Appropriation:
Electric Utility Fund (16100): $42,500
Water Utility Fund (181013): $42,500
Jorda rs
Deputy City Manager/Internal rvices Director
F. Wally SPAndelin
Public Works Director
K;\WP\PROJECTS\WATERWIeters\Fixed Network\C1tronCC01.doc 12/6/2012
Exhibit A
Itrodn
Send Pricing Summary to Client? Yes
Has contract been signed? Yes
General Comments:
The purpose of this Change Order is to document the costs associated with redesigned backhaul network
requested by the City of Lodi. The new design will incorporate city owned fiber take-out points and GPRS
collectors for backhaul services for Choice Connect Solution.
Order Processing:
PO/Contract #:
Comments:
Hardware Changes-,
',,rltin 6escti' aw ``?' kUnitPri' �;;
it ..._�.. �!_ .r - �,
1 CCU100 — GPRS(Verizon)
1 CCU100 - Ethemet
2 RPT100 Repeaters
;,.Qty.: I;ttem Des�i� , � i�(::t *;�; nit Phi - -'•'��
Comments: National Meter to provide a quote for the above mentioned equipment.
Network Redesgn Change Order Form 11_20_2012.doox Confidential Page 1 of 3
Name Date
Client Name:
City of Lodi 11/13/2012
Requestor:
Joe Kelly
Client Authorization:
Wally Sandelin
Itron Rep. Authorization:
Contract Admin. Auth.:
Send Pricing Summary to Client? Yes
Has contract been signed? Yes
General Comments:
The purpose of this Change Order is to document the costs associated with redesigned backhaul network
requested by the City of Lodi. The new design will incorporate city owned fiber take-out points and GPRS
collectors for backhaul services for Choice Connect Solution.
Order Processing:
PO/Contract #:
Comments:
Hardware Changes-,
',,rltin 6escti' aw ``?' kUnitPri' �;;
it ..._�.. �!_ .r - �,
1 CCU100 — GPRS(Verizon)
1 CCU100 - Ethemet
2 RPT100 Repeaters
;,.Qty.: I;ttem Des�i� , � i�(::t *;�; nit Phi - -'•'��
Comments: National Meter to provide a quote for the above mentioned equipment.
Network Redesgn Change Order Form 11_20_2012.doox Confidential Page 1 of 3
Software Changes:
X Modifications
Solution Delivery Services
❑ Meter Licenses ❑ Other
Implementation Labor and Expense:
X Billable Charge to: City of Lodi
Version <Version #>12i5/2012 3:3246 PV
Unit Pnoe'
Purpose
Description.;
$ --
Total
Project Management
Labor
80 Hours
$225.00
$18,000.00
PM Travel expenses (Approx)
$3,600.00
Field Engineer
Labor
80 Hours
$190.00
$15,200.00
FE Travel Expenses(Approx.)
$3,600.00
Technical Consultant
Labor.
60 Hours
$190.00
$11,400.00
Systems Engineer ( Prop study)
Labor
40 Hours
$190.00
$7,600.00
Totals
260
$59,400.00
Other:
Optional - Itron to provide optional FE support for network mitigation activities. Continued
after the first two weeks will be billed at actual and as incurred.
Itron to support 2.5 to 3 month project effort to migrate network from Rugged Comm to Fiber/Verizon GPRS
Itron to support Lodi with Verizon VPN to confirm communications between CCUs and the Fixed Network
Servers
Itron to support ICS preparation and training for Verizon CCUs
Itron to support field installation activities over two calendar weeks with one onsite field engineer to provide
NeNaork Redesign Change Order Form 11_20_2012.doc x Confidential Page 2 of 3
Solution Delivery Services Version <Version #>12/5/2012 3:32:46 PM
Change Order: Joe Kelly
Please return this signed Change Order to:
Itron, Inc.
2111 N. Molter Rd.
Liberty Lake, WA 99019
Attn: Contract Administration
Fax: (509) 891-3331 or pdf and email to contract. Leguest0litron.com. — a fully executed version will be
returned.
Network Redesign Change Order Form 1 UL2012.docx Confidential Page 3 of 3
z
77
support to the City of Lodi
Change Order: Joe Kelly
Please return this signed Change Order to:
Itron, Inc.
2111 N. Molter Rd.
Liberty Lake, WA 99019
Attn: Contract Administration
Fax: (509) 891-3331 or pdf and email to contract. Leguest0litron.com. — a fully executed version will be
returned.
Network Redesign Change Order Form 1 UL2012.docx Confidential Page 3 of 3
1. AA#
2. JV#
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
FUND #
BUS. UNIT # ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
SOURCE OF
FINANCING
161
3205
Fund Balance
$
42 500.00
181 3205 Fund Balance $
42 500.00
B.
USE OF
FINANCING
161
161000 1825.1700
Fixed Network System
$
42 500.00
181 181013 1.625.23.00. Fixed Network System $
42 500.00
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
I3�Y�1���L�1i•li:L���7�>F�F'Z�
A RESOLUTION OF THE LODI CITY COUNCILAUTHORIZING
CITY MANAGER TO EXECUTE CONTRACT CHANGE ORDER
NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT
WITH ITRON FOR FIXED NETWORK SYSTEMS AND
FURTHERAPPROPRIATING FUNDS
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - ---
WHEREAS, the Electric Utility and Public Works departments have initiated automatic
meter reading (AMR) projects with the installation of meters equipped with encoder receiver
transmitters (ERT). To fully receive the benefits of an AMR system, City Council approved the
installation of a fixed network system that would read the meters via a network of receivers
placed around the community; and
WHEREAS, on August 15, 2012, City Council approved the contractwith RuggedCom to
conduct a radio backhaul design study for the transmission of data from the receivers to the
City's customer information system. The cost of radio receiver installations, uncertainty of
performance, and the technical expertise required to operate and maintain the radio backhaul
system has resulted in a change in the backhaul network design; and
WHEREAS, moving the existing installed facilities and adding new facilities requires
additional services from Itron in the form of project management, field engineering services, and
technical consultant programming.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Contract Change Order No. 1 to the Professional
Services Agreement with Itron, cf Liberty Lake, WA, for fixed network systems, in the amount of
$53,700; and
BE IT FURTHER RESOLVED that funds in the amount of $85,000 be appropriated for
the projectfrom Electric Utility and Water Utilityfunds.
Dated: December 19, 2012
I hereby certify that Resolution No. 2012-196 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 19, 2012, by the following vote:
AYES: COUNCIL MEMBERS - Hansen, Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS- None
ABSTAIN: COUNCIL MEMBERS- None 1<7
t;;L
City Clerk
2012-196