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Home My WebLink AboutAgenda Report - December 17, 1986 (85)MEETING SCHEDULr�D FOR CITIES AND CC= OF SAN JOAQUIN ASSOCIATION APPROVED City Manager Peterson reported that at the Cities -County Association i �.eting last month i_.n Escalon, the program;, CC -7(o) centered on the purpose and future of the organization. A portion of this discussion included a suggested revised meeting schedule. The Association had been meting monthly with the exception of ti:e inn, --hs of ;uly and August. Concern had been expressed toot rxmthd'y meetings were perhaps too frequent and that program content needed n�re attention. For discussion pug -poses at the November Association ruing,, a suggested meeting schedule was presented. This schedule was develor.ed by the City Managers in the County along with the County Achninistrative Officer. It calls for the Asscciation. rx etings to be held bi-nunthly rather than monthly, ,Nith the Mi%ors, Board of Supervisors Chairman, City Manacers and Ccxmrty Administrative Officer to meet in the off months to discuss, among other things, progrzum content for future meetings. There are no rx -2*ings in the months of. 7u1 •, August and December. While the schedule was pi:esented for discussion ma -poses only, it was quickly seized by those in attendance and a rz.L:her quick vote of approval followed. n view of t e fact that this represents a significant change in the organization's structure., and because on{e city (Tracy) had no representatives in attendance while other agencies ad less than a quor-,mi present, J.t was .felt th t addit oral consideration should be given. Accordingly, a letter rro-;. Association President .;im Fulton (Courci-1-merE calon) was sent to all of the cities and t1 e Count- c,` Sar. Joaquin. The letter re( nests • 11 official positio:: rcm each agency. Following discu-.cion, on ration c Counci'. Pinkerton, Snider second, Council approved the l .rc.x,sel meeting schedule for the Cities at -id County of San 1Ca 1i?. 1 Association. The motion: carni ci by the following vete: Ayes: Council Members - Olson, Pinkerton, Snider, and Reid (Mav<-,r) Noes: Council. Memhers - Hi.r. .:-Nan Absent: Council i`?£'ml. Er -s - Notif, TO: THE CITY COUNUI FROM: THE CITY MANAGER'S OFFICE SUBJECT: CC "-' CIL CONI Ill UNI CATIO , DATE 1 NO. D��ce::ux>r 17, 186 MEETING SCHEDUT.E FOR CITIES AND CCX,N'TY OF SALT JOAQUI:T ASSOC A` 11-aN, f .. 4 ! , i i, i t PREPARFM BY RDCOL'�7T`ENDEP ACTION president. City Manager That the City Council reviek and aJprove tht: attaci'.cti proposed meeting schedu.ie w;d direct the sta t.. to transmit the City's pos`-tiCn t ssoi:iation`s BACKC20UND INFORMATION: At the Cities -County Association ;;eetinr: last ^Io:ath in Escalon, the program centered or: ,I,e pt��)se and future of the organization. A po'rtion of discussion included a Suggested revised meeting schedule. The Associatio: i;<c been meet: _ng monthly with the exception of the . -nl. hs of july nd Auqust. Concern had been expressed that monthly ,meetings were ha{ -,cxD f're--q, en .a"Id that program content needed more attention. For discussion puz;:oses at. tir= 'ik)vember ASscciatlon nK:eting, a suTyested Meet -i--- schedule was presented. schedule was developed by the City Manager 3 in the County along with the Cc -un--\' Achinistrative Officer. It call' For the As>cx:i Ation meetiras tc be helcc bi-monthy rather than monthly, with the Mayors, B: —rd of Supe_ -visors Chai::«r, City Managers and County Administrative Officer to i�-,et in the orf-nntn_: to discuss, among other things, program content for future Ireetings. here meetings in the months of July, August and Decelrw r. While the schedule was presented for discussion T�ul�� :� only, itr.' seized by those in attendance and a rather quick vote o-: :?pproval fol.lc:cti . view of the fact that this represents a significant change in. the organization ' s structure, and because one city' (Tracy) i?cd n rEt: Seri t �1C'�:; in attendance while other agencies had less than a quonun present, it was fe t that additional consideration should be (jiven. Accordingly, tic attacT_ letter (Exhibit A) from Association President uim -ultor Escalon) was sent to all of the cities and the County of San letter recfaests an official position _`r.< r each agency. The staff will be pleased to answer any ciuestions x2es�ctful.';' s��att��, 1 7n.-,inas 1,. Peterson TAP:br attacl-1-'ent Cities and County of San Joaquin Association hUf JLC —4 Isl 0' h6 KLICE M. r;clriC� t CITY CLERK CIT)' C= !-On,! Dece ber 1, 198E To: The honorable Mayors and City Counciln)errLers iai San Joaquin County Cities anc: The Honorable Chairman and Members of the Board of Supervisors From: Councilrr. tuber Jim Fulton, Escalor. President, Cities -County Association Subject: Meeting Schedule At the last regular meeting of the Cities -County Association in Escalon, November 13, 1986, the subject of a revised neeting schedule r< was discussed in detail. A copy of this proposed schedule is attached. Those in attendance at that n-eeting voted to irple:ent the schedule as presented that evening. I have concluded since then that perhaps things moved too rapidly at that meeting. One city had no representation. Other agencies -were represented by scYnething less than a majority of their elect -ed officials. To ensure that everyone feels comfortable with this schedule, I am requesting that each agency in the Cities -County Association transmit at the earliest possible ti_nr the official position of your agency as expressed by your govei�ing b�xies. As scop as I have heard from everyone I will advise each agency of the results. We should then confirm the results at the Cities-Cot_:�ty Association meeting in Janua-y. I appreciate your, attention to this important matter, and look to hearing from you. Sincerely, amrs W. fliiton %_oUrci -,iemte r, Escalon P-esident, Cities-Co::nty Association SUGGESTED MEETING SCMMULE January Cities-County Central Valley Division February Mavors-Managers Board Chr.-CAO March Cities-County P.prii Mayors-Managers Central Valley Division Beard Chr.-CAO May Cities-County June Mayors-Managers Central Valley Division Board Chr.-CAO Minutes Cities and County of San Joaquin Association November 13, 1936 CALL TO ORDER The Cities;County meeting was.called to order by Chairman Jim Fulton at approximately 8:30 p.m, at the Community Center in Escalon, California. ROLL CALL There were 43 people attending the dinner meeting. Each city and county member attending was introduced. ASSOCIATION PLANNING SESSION Chairman Jim Fulton remarked that attendance has been down at the meetings and there seems to be a feeling that the Association as a group needs to redirect and plan the meetings in order to obtain better participation. Evelvn Olsen of Lodi presented a tentative plan for discussion... The plan was a suggested meeting schedule showing meetings held every other mont,: with the summer months not scheduled as meeting dates. San Joaquin County Administrator, Dave Rowlands, felt there needed to be more hands-on communication a,d there i, a great need to focus on intra - county problems in advance before the issues are reported by the news media. He stated there are ten major time bombs that need to be addressed pobably within within the next 18 months. Chairman Fulton felt some issues needed_to be discussed right array instead of waiting for a speaker on the issue at a later date: Carl Vilen of Escalon voiced an opinion that he was opposed to cutting the meetings to one every other month. Dave Hinclunan of Lodi also stated that he is opposed to the proposed schedule and felt the Association should have speakers at the meetings on a monthly basis. MOTION: M/S Dave Ennis/Doug Wilhoit to adcpt in diaft form Lodi's suggested meeting schedule with .the Provision it: can be amended if necessary. PASSED with only two opposing votes. Dave Rowlands, San Joaquin County Administrator, read the list of the tea "time bombs" he previously mentioned: garbage, ,fanning, toxic waste, public health district, redevelopment court expansion, jail problems, library problems, transit and general hospital labor relations. MOTION: M/S Ron Cole/Dave Ennis to adjourn tho meeting. UNANIMOUSLY PASSED. CITY COUNCIL y FRED A1. REID, A1ayor CITY I T v O F T O D I EVELYN M. OLSON 1 3 1I Mayor Pro Tempore CITY HALL, 221 WEST PINE STREET DAVID M. HINCHMAN CALL BOX 3006 JAMES W. PINKERTON, Jr. LODI, CALIFORNIA 95241-1910 JOHN R. (Randy) SNIDER (209) 334-5634 December 18, 1986 Councilman James W. Fulton President Cities and County Association of San Joaquin P. O. Box 248 Escalonr California 95320-0248 Dear Jim: Please be advised that the Lodi City Council at its Regular Meeting of December 17, 1986 approved the meeting schedule for the Cities and County of San Joaquin Association as presented to the Association at its last meeting. On behalf_ of the Lodi City Council, may I e-N:tend best wishes for the holidays and the coming year. very truly yours, iF� rr: ALICE M. RELMCHE City Clerk