HomeMy WebLinkAboutAgenda Report - December 7, 1983 (45)AGRFEMF'? r WITH
SAN JOA(XJIN
CIUMN M
PROVIDE DIAL -A -
RIDE SE'RVICMS
TO WOODBRIDGE
E?C 211U U
City Manager Glaves advised the Cziuncil that San Joaquin
Count; has requested that the City continue contracting with
the County to provide Dial -A -Ride services to the Woodbridge
area. Fran all indications, this has been a successful
program rand has had no adverse impact on Lodi's Dial-A-Ride_____1
Program.
RES. NO. 83-146 Following discussion, with queltiors being directed to the
�. City Manager, Council, on motion of Council Member Reid,
Snider second, adopted Resolution No. 83-146 extending the
existing Agreement with San Joaquin County to provide
Dial -A -Ride services to Wcbdbridge to July 1, _j84 and
authorized the Mayor and City Clerk to execute the Agreement
` on behalf of the City.
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C48 ) CIL COA' MUNICATIOrr.
TO THE CITY COUNCIL I DATE NO.
FROM THE CITY MANAGER'S OFFICE
SUBJECT
DECBIBER 2, 1983
SAN JOAQUIN COUNTY DIAL -A -RIDE AGREMIENT/WOODBRIDGE AREA
San Joaq,:in Count; has requested that we continue contracting
with them tG provide Dial -A -Ride services to the Wocdbridge
area. From all indications, this has been a successful program
and has had no adversa impact on Lodi's Dial -A -Ride program.
It is our recommendation that we continue to provide these
services.
Council is respectfully requested to authorize the Mayor to
sign an Agreement between the City and San Joaquin County,
providing services for the County from December 14, 1983 to
July 1, 1984. she reason for a 6 -month Agreement is so that
all Agreements for Dial -A -Ride will expire at the end of each
fiscal year.
JLG:vc
4 10AI.1 .
RR L--GLERR------------
Assistant City Manager
MOTION:
1 �
Befcre the Board of Supervisors
County of San Joaquin, State of California
B- 83
WOODBRIDGE/LODI TRANSIT SERVICE
LODI/COUNTY CONTRACT
THIS BOARD OF SUPERVISORS does hereby authorize and
direct the Chairman of the Board or his designee to sign the
attached six month operating agreement between the County of
San Joaquin and the City of Lodi to continue service to
Woodbridge to coamence on or about December IS, 1983, through
June 30, 1984.
1 HERESY CERTIFY dot do above otdet was passed and adopted on
by the foHowing rote of dw Board of 5uperv6mu. to Writ
AYES:
NOES:
ABSENT:
ABSTAIN:
Board Clerk Orig. + 1 )aterga ). MAYDE
Copies to: CO. Administrator 1 CxdA of TLC 90" of S"e.ri*or$
Co. Counsel 1 �°"� s•" )•''i"
Public Works 2 S"`c of �'�'""'
Auditor-Controlicr 1
COG I
!08 12 City of Lodi 1
M �iiridYi:':u'. tu� _....t _.c� enGt�1/�41Yt!.Aiif,�:s�• '`�"' ""f6C1S�04`�it
1,49MAY M. HIMATA
w01ttow
4
COUNTY OF SAN JOAQUIN
DEPARTMENT OF PUBLIC WORKS
P O 0071 1010 - 1010 4 NA2[LTON AV[NUC
OTOCIITON CALIFORNIA 00861
f)u11 044.8101
Ncvomber 22. 1983
Board of Supervisors
Courthouse - Room 701
Stockton, CA 95202
WOODBRIDGE/LORI-ritANSIT SERVICE
LORI/COUNTY CONTRACT
Dear Board Members:
[U6(NC 0. O[LUCCNI
1.1 l'1.�♦ ORRC�OA
JOHN A. HAUG
09@-W'TV OrwacTon
Pursuant to the State's awndatos relative to "identified unmot
transit needs" in December of last year, the County undertook to meet the
community of Woodbridge's transportation needs through a contract with
the City of Lodi, expanding their Dial-A-Rido services. Attached for
the Board's review are statistics relative to the-ervice.
The original service was estimated to produce one rider per hour
from the Woodbridge area. The service is operating at approximately 32%
of that figure, or four riders per day. The estimated cost of service
for one year was projectcd at $10,734 actual expenditures with 2.5 month
projections should be $3,422. Ticket xalos are somewhat higher at 46%
of projected. The service, while .rmall, appears to be well received
and consistently utilized by area rosidents, with 1028 tickets sold
through October. The only change in service recommended at this time
would be the inclusion of the Country Club community into the oxisting
service arca. Soo Attachment l - tno proposed operating agreement with
map attached.
Service will be available to Woodbridge under the same provisions
as the preceding year's contract with the City of Lodi, from 7:00 a.m.
to 7:00 p.m. Monday through Friday, excluding holidays. Tickets will
continue to he available at one site in Lodi as well as two sites in
Woodbridge with the potential addition of Lodi Memorial hospital as a
Lodi distributor. The fare structure would remain as currently
designed, slightly higher than the Lodi services:
Elderly/handicapped - $1.01) per one way ride
General - $2.S0 per one way ride
4801 1,44
Board of Supervisors - 2 - November 22, 1983
It ,_ appari�nt from the Cost and Revenue Summary - Attachment III,
that the s..rvice should be able to operate for the balance of the
19p3-1984 fiscal year on the funds claimed under the original operating
agreement - even with the inclusion of an additional $500 for marketing
enhancement. In addition, Lodi's Contract with the City Cab Company
expires June 30, 1984 and .Jill be subject to renegoti.,tion at that time.
In order to establish coincident Contracts based on a fiscal year, it is
recommended that a six (6) month Agreement for the balance of the fiscal
year be approved. 1'his action will result in a more appropriate cont. -actual
arrangement, while serving to facilitate both budget and future state
claiming processes.
Il[h(i1:1O121:, ['I' IS RECOMMIiNDL'D:
That the Board of Supervisors:
Authorize and direct the ;:hairman of the Board of Supervisors
to sign the attached six month operatin.- Agreement between the
County of San Joaquin and the City of Lodi to continue a service
to Woodbridge to commence on or about December 15, 1983, through
.June 30, 1984.
Very truly yours,
Henry M. Hira
Director of ublic Works
HMH:DB: bah
Attachments
D
A G R E E M E N T
between
0
ATTACHMENT I
CITY OF LODI $ COUNTY OF SAN JOAQUIN
r r
1 AGREEMENT
2 THIS AGREEMENT, made and entered into this day of ,
3 1983, by and between the CITY OF LODI, a municipal corporation, hereinafter
4 referred to as CITY, and the COUNTY OF SAN JOAQUIN, a political subdivision of
5 the State of California, hereinafter referred to as COUNTY.
6 WITNESSETH:
7 WHEREAS, CITY is presently operating a low-cost transportation system to
8 the residents of the City of Lodi, commonly known as Lodi Dial -A -Ride; and
9 WHEREAS, the Board of Supervisors of COUNTY and the San Joaquin County
10 Council of Governments (COC) have identified the transit needs of the unin-
11 corporated area of Wocibridge; and
12 WHEREAS, it has been determined that the most feasible method of serving
13 the Woodbridge area transit needs is through an akreement extending the service
14 area of the current Lodi Dial -A -Ride system to the Woodbridge area;
15 NOW, 'n-[EREFORE, the parties hereto, for and in consideration of the
16 charges, terms, covenants, and agreements contained herein, agree as follows:
17 1. INCORPORATION BY REFERENCE
18 That agreement dated July 1, 1983, by and between CITY and Wynston
19 Hargrave and Rae Neel Hargrave, doing business as City Cab Co., and
20 that document entitled OPERATIONAL POLICY FOR LODI DIAL -A -RIDE are
21 hereby incorporated herein by this reference as Exhibit A and
22 Exhibit B, respectively.
23 2. SCOPE OF SERVICES
24 CITY agrees to provide sufficient vehicles to operate a dial -a -ride
25 transit system in the unincorporated area of Woodbridge depicted on
26 Exhibit C, a copy of which is attached hereto and by this reference
27 incorporated herein, between the hours of 7:00 a.m. and 7:00 p.m.,
• co coUrsiL �7
I Monday through Friday of each week, excluding holidays (New Year's
2 Day, W." hingtori's Birthday, Memorial Day, July 4th, Labor Day,
3 Thanksgiving Day and Christmas Day).
4 Services provided pursuant to this agreement shall meet all
5 applicable requirements of Exhibit A and Exhibit B herein. CITY
6 agrees to negotiate the revision of the present service area to
7 include the area depicted on Exhibit C herein.
g 3. TERM
9 The term of this agreement shall be a period of six (6) months
10 commencing on December 15, 1983, and terminating on June 30, 1984,
11 subject to earlier termination upon the cancellation or termination
12 of that agreement incorporated herein as Exhibit A. However, commence -
13 went of service shall be conditioned upon the funding of a State
14 Transit Assistance (STA) grant.
15 4. COMPENSATION
16 In consideration for dial -a -ride services provided pursuant to this
17 agreem,ant, COUNTY agrees to compensate CITY for each dial -a -ride
18 ticket presented to COUNTY at the rate of THREE DOLLARS FIFTY CENTS
19 ($3.SO). Tickets for Woodbridge dial -a -ride passengers shall be
20 furnished by CITY rind shall be color coordinated so as to be
21 distinguishable from Lodi dial -a -ride tickets. Prices for Woodbridge
22 dial -a -ride tickets shall be within the sole discretion of COUNTY.
23 COUNTY agrees to pay CITY for services provided pursuant to this
24 agreement within ten (10) working days of receipt of a bi-weekly
25 involco from CITY. The bi-weekly invoirc shall be mailed to:
26/
27/
t 'q
• Cc COu-+546 V/
1
2
3
4
5 ATTEST:
6
7
8 City Clea
9
10
11
12
13
14 ATTEST: JORETTA J. HAYDE
Clerk of the Board of Super
15 visors of the County of San
Joaquin, Stata of California
16
17
By (SEAL)
bi
18 atjy Clergy—�
19
20 RECOMMENDED FOR APPROVAL:
21
22
�knry M. Ht
23 Director o Public Warks
24 APPROVED AS TO FORM:
GERALD A. SHERWIN
25 County Counsel
26
49 1.
CITY OF LODI, a
municipal corporation
By
Mayor
COUNTY OF SAN JOAQUIN, a
political subdivision of
the Mate of California
By
JOSE L. ALVA, Chairman
Board of Supervisors
27 Bye
Sara Michael Affonso '
Deputy County Counsel
• co cou"SaL I?
1
0% AN
1
Department of Public Works
2
Attn: Doralee Boles
3
Post Office Box 1810
4
Stockton, California 95201
5
S. INSURANCE
6
CITY agrees to obtUin for COUN'T'Y insurance coverage as an additional
%I
insured and inden.nification tinder the terms and coaditions provided
8
in Exhibit A herein from Wynston Margrave and RRe Neel Margrave,
9
doing business as City Cab Co.
10
In addition to the extent not covered by provisions of Exhibit A
11
herein, COUNTY agrees to indemnify and hold CITY free and harmless
U
from any claim or demand for damages to persons or property that
13
may occur as a result of performance of this agreement.
14
6. RECORDS
15
CITY agrees tc supply COUNTY with all recards and information
16
necessary to satisfy State and federal grant and audit requirements.
17
CITY shall permit authorized representatives of COUNTY, the U. S.
18
Department of Transportation, and the Comptroller General of the
19
United States and the State or its designated representatives to
20
inspect and audit all data and records relating to the performance
21
of this agreement.
22
IN WITNESS WHEREOF, the parties hereto have executed this agreement the
23
day
and year first written above.
24
/
25
/
26
/
27
/
[.�. • co coNYS[l 17
00
:.00I/WOODBRIDGE DIAL -A -RIDE
RIDERSHIP/EXPENDITITRE STATS
At'--hment 11
MONTHS
REVENUE
TICKETS SOLD
TICKETS USED
MONTH
EXPENDITURE
December
(2 creeks)
127.00
47
164.50
January
101.00
53
185.50
February
134.00
62
217.00
March
79.00
82
287.00
• April
53.50
6S
227.50
May
81.00
106
371.00
• June
113.50
96
336.00
F. Y. Total
689.00
511
1788.50
• July
121.50
88
308.00
August
79.00
73
255.50
September
143.00
103
357.00
*' October
(181.00)
---
------
• Year to Date
1032.50
775
2709.00
' Ridership except for these months has all been elderly. The system has
served a total of 4 regular riders to date, bringing total tickets sold
to 1028.
•* October is excluded from the Year to Date because no tilling has been
received to date.
Attachin itt 111
40 40
The claim for funding to cover the one-year operating ag,_cment was based
on a calendar year commencing December 15, 1982 and ending December 14, 1983,
only six and one-half months were in the 1982-83 fiscal year. The balance
requested was anticipated for expenditures in the five and one-half months
remaining in the contract after July 1, 1983. A breakdown follows:
Total STA Estimated
Program Cost Claim Marc Revenue
6�- months
(12/15 - 6/30) $ 5,814 $ 4,190 $ 1,624
5% months
(7/1 - 12/14) 4P920 3t54S 1,375
12 months/one year
operating cost $ 10,734 $ 7,735 $ 2,999
Actual estimated ticket sales arc at 46% of the original figures projected
above, however usage is at 321 of the original projections. See figures below
for breakdown:
Tickets Used Tickets Sold
1982-83 Contract Year 1982-83 Contract Year
Est Cost Act./Est (12 months) Act./Est. (12 months)
Total Program 10734 2709 + 713 = 3422 4249 + 606 = 4855
STA Claim 7735 1938 + SIO - 2448 3035 + 433 - 3468
Fare Revenue 2999 775 + 204 = 979 (32%) 1214 + 173 - 1387 (46%)
It appears from the figures outlined above that the service will cost for
its first year approximately 32% of the funds claimed.
The $3545 regaining of the original State Transit Assistance Claim of
$7735 has already been approved by the Council of Governments for this program
as part of the original agreement for the 83-84 fiscal year. Since ticket usage
is running at 32% of the original projection, this amount cppears sufficient to
complete this fiscal year. If necessary additional funding can be claimed for
the 1984-85 fiscal year should ridership demands increase.
Since tie original $500 appropriated for marketing the new service in
Decce►ber of 1982 was expended for initial promotion, an additional $500 should
be included in this year's program. There appears to be sufficient funds'in
the S3S4S balance of available funds to provide this marketing money. 'These
funds can be utilizod to en4ance the e-.tisting service and promote additional
ridership.
1982-83 WOODBRIDGE DIAL -A -RIDE
COST AND
REVENUE SUMMARY
System
Cost
Farebox Net
Fare/ Cost/
Est. hrly.
Annually
Return Cost
Tri Trip
Trips
$10,734
5 2999 7735
$ 1.00/ S 3.50
.975
2.50
The claim for funding to cover the one-year operating ag,_cment was based
on a calendar year commencing December 15, 1982 and ending December 14, 1983,
only six and one-half months were in the 1982-83 fiscal year. The balance
requested was anticipated for expenditures in the five and one-half months
remaining in the contract after July 1, 1983. A breakdown follows:
Total STA Estimated
Program Cost Claim Marc Revenue
6�- months
(12/15 - 6/30) $ 5,814 $ 4,190 $ 1,624
5% months
(7/1 - 12/14) 4P920 3t54S 1,375
12 months/one year
operating cost $ 10,734 $ 7,735 $ 2,999
Actual estimated ticket sales arc at 46% of the original figures projected
above, however usage is at 321 of the original projections. See figures below
for breakdown:
Tickets Used Tickets Sold
1982-83 Contract Year 1982-83 Contract Year
Est Cost Act./Est (12 months) Act./Est. (12 months)
Total Program 10734 2709 + 713 = 3422 4249 + 606 = 4855
STA Claim 7735 1938 + SIO - 2448 3035 + 433 - 3468
Fare Revenue 2999 775 + 204 = 979 (32%) 1214 + 173 - 1387 (46%)
It appears from the figures outlined above that the service will cost for
its first year approximately 32% of the funds claimed.
The $3545 regaining of the original State Transit Assistance Claim of
$7735 has already been approved by the Council of Governments for this program
as part of the original agreement for the 83-84 fiscal year. Since ticket usage
is running at 32% of the original projection, this amount cppears sufficient to
complete this fiscal year. If necessary additional funding can be claimed for
the 1984-85 fiscal year should ridership demands increase.
Since tie original $500 appropriated for marketing the new service in
Decce►ber of 1982 was expended for initial promotion, an additional $500 should
be included in this year's program. There appears to be sufficient funds'in
the S3S4S balance of available funds to provide this marketing money. 'These
funds can be utilizod to en4ance the e-.tisting service and promote additional
ridership.
E
RESOLUTION tlO. 83-146
Ell
RESOLUTION APPROVING A SIX MONTH OPERATING
AGREEMENT BETWEEN THE COUNTY OF SAN JOAQUIN
AND THE CITY OF L,31 TO CONTINUE DIAL -A -RIDE
SERVICE TO THE WOODBRIDGE AREA
RESOLVED, that the City Council of the City of Lodi does hereby approve
a Six Month Operating Agreement between the County of San Joaquin and the
City of Lodi to continue Dial -a -Ride Service to the Woodbrid9e area, a copy
of which agreement is attached hereto, marked exhibit "A and thereby made
a part hereof.
BE IT FURTHER RESOLVED, that the City Council of the City of ,,odi does hereby
authorize the Mayor and City Clerk to execute the subject agreement on behalf of
the City of Lodi.
Dated: December 7, 1983
I hereby certify that Resolution No. 83-146 was passed
and adopted by the City Council of the City_ of Lodi in
a regular meeting held December 7, 1983 by the following
vote:
Ayes: Council Members - Murphy, Pinkerton, Reid, Snider,
and Olson
Noes: Council Members - None
Absent: Council Members - None
G� A .f[/
ALICE M. RE HE
City Clerk
83-146
Ej
R
Arl'ACMENT I
AGREEMENT
between
Cl*I*Y OF LODI & COUNTY OF SAN JOAQUIN
I AGREEMENT
2 TEAS AGREEMENT, raadc and entered into this day of ,
3 1983, by and between the CITY OF LODI, a municipal corporation, hereinafter
4 referred to as CITY, and the COUNTY OF SAN JOAQUIN, a political subdivision of
5 the State of Calirornia, hereinafter referred to as COUNTY.
6 WITNESSET1 E :
7 WHEREAS, CITY is presently operating a low-cost transportation system to
8 the residents of the City of Lodi, commonly known as Lodi Dial -A -Ride; and
9 WHEREAS, the Burd of Supervisors of COUNTY and the San Joaquin County
10 Council of Governments (COG) have identified the transit needs of the un in -
11 corporated area of Woodbridge; and
12 WHEREAS, it has been determined that the most feasible method of serving
13 the Woodbridge area transit needs is through an agreement extending the service
ld area of the current Lodi Dial -A -Ride system to the Woodbridge area;
15 NOW, THEREFORE, the parties hereto, for and in consideration of the
16 charges, terms, covenants, and agreements contained herein, agree as follows:
17 1. INCORPORATION BY REFERENCE
18 That agreement dated July 1, 1983, by and between CITY and Wyns ton
19 Msrgrave and Rae Noel Margrave, doing business as City Cab Co., and
20 that document entitled OPERATIONAL POLICY FOR LODI DIAL -A -RIDE are
21 hereby incorporated herein by this reference as Exhibit A and
22 Exhibit B, respectively.
23 2. SCOPE OF SERVICES
24 CITY agrees to provido suffi,_icnt vehicles to operate a dial -a -ride
25 transit system in the unincorporated :area of Woodbridgo depicted on
26 Exhibit C, a copy of which is attached hereto and by this reference
27 incorporated herein, between the hours of 7:00 a.m. and 7:00 p.m.,
6 CO COV..ffr. 07
LN
R,
1 Monday through Friday of each week, excluding holidays (New Year's
2 Day, Washington's Birthday, Memorial Day, July 4th, Labor Day,
3 Thanksgiving Day and Christmas Day).
4 Services provided pursuant to this agreement shall meet all
5 applicable requirements of Exhibit A and Exhibit B herein. CITY
6 agrees to negotiate the revision of the present service area to
7 include the area depicted on Exhibit C herein.
8 3. TERM
9 The term of this agreement shall be a period of one (1) year
10 commencing on December 15, 1983, and terminating on December 14, 1984,
11 subject to earlier termination upon the cancellation or termination
12 of that agreement incorporated herein as Exhibit A. However, couunencc!-
13 ment of service shall be conditioned upon the funding of a State
14 Transit Assistance (STA) grant.
15 4. COMPENSATION
16 In consideration for dial -a -ride services provided pursuant to this
17 agreement, COUNTY agrees to compensate CITY for each dial -a -nide
18 ticket presented to COUNTY at the rate of THREE DOLLARS FIFTY CENTS
19 ($3.50), ONE DOLLAR ($1.00) of which shall be received from eae�
20 passenger transported. Tickets for Woodbridge dial -a -ride passengers
21 stall be furnished by CITY and shall be color coordinated so as to be
22 distinguishable from Lodi dial -a -ride tickets. Prices for Woodbridge
23 dial -a -ride tickets shall be within the sole discretion of COUNTY.
24 COUNTY agrees to pay CITY for scrv:,-es provided pursuant to this
25 agreemont within ten (10) working days of receipt of a bi-weekly iavoi.ce
26 from CITY. The bi-weekly invoice shall be mailed to:
271
1 Department of Public Works
2 Attn: loralee Boles
3 Post Office Box 181u
4 Stockton, California 95201
S S. INSURANCE
6 CITY agrees to obtain for COQ'jN'ft insurance coverage as an additional
7 insured and indemnification under the terms and conditions provided
B in Exhibit A herein .from Wynston Margrave and Rae Neel Margrave,
q doing business as City Cab Co.
10 In addition to the extent nuc covered by provisions of Exhibit A
11 herein, COUNTY agrees to ind•:.,mnify and hold CITY free and harmless
12 from any claim or demand for damages to persons or property, that
13 may occur as a result of performance of this agreement.
1A 6. RECORDS
15
CITY agrees to supply COUNTY with all records and information
16
necessary to satisfy State and federal grant and audit requirements.
17
CITY shall permit authorized representatives of COUNTY, the U. S.
18
Department of Transportation, and the Comptroller General of the
19
United States and the State or its designated representatives to
20
inspect and audit all data and records relating to the performance
21
of this agreement.
22
IN WITNESS WHEREOF, the parties hereto have executed this agreement the
23
day
and year first written above.
24
/
25
/
16
/
27
/
1
2
3
4
5 ATTEST:
6
7
City Clea
9
APPROVED AS TO FORM:
10
11 City Attorney, City of L - Ai
12
13.
14 ATTEST: JORETTA J. HAYDE
Clerk of the Board of Super -
15 visors of the County of Sun
Joaquin, State of California
16
17
By (SEAL)
1$ Deputy ClerK
19
20 RECOMMENDED FOR APPROVAL:
21
22
Henry . H to
23 Director o Public Works
24 APPROVED AS TO rORM:
GERALD A. SHERW IN
2S County CounLol
26
27
Serra Michael A tonso
Deputy County Counsel
CITY OF LODI, a
municipal corporation
By
Mayor
COUNTY OF SAN JOAQUIN, a
political subdivision of
the State of California
By_
JOSE L. ALVA, Chairman
Board of Supervisors
0