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Home My WebLink AboutAgenda Report - December 5, 2012 C-0515' AGENDA ITEM -w A% CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Six -Month Extension of Contract with Dominguez Landscape Services, Inc., of Sacramento, for City -Funded Maintenance of Consolidated Landscaped Areas ($76,323.12) MEETING DATE: December5,2012 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute six-month extension of contract with Dominguez Landscape Services, Inc., of Sacramento, for City -funded maintenance of consolidated landscaped areas, in the amount of $76,323.12. BACKGROUND INFORMATION: The original project consisted of three separate groups: Group A — Maintenance of Turf and Miscellaneous Landscape Areas, Group B — Maintenance of Lower Sacramento Road and Adjacent Landscape Areas, and Group C — Maintenance of Cherokee Lane and Adjacent Landscape Areas. This year, two change orders were executed. In February, Change Order No. 1 expanded a portion of East Lodi Avenue. In August, Change Order No. 2 incorporated portions of the Harney Lane landscape area. The project costs for 2013 are shown in more detail below. The proposed six-month contract extension is based on the existing contract price awarded to Dominguez Landscape Services, Inc., on November 17,2010, plus maintenance areas added through change orders as described above. The extension is recommended so that the contract end date may be aligned with the fiscal year. The contractor has offered to extend the current contract prices through June 2013 with no cost increase and the work is being performed satisfactorily. This work is separate from the landscape maintenance locations included in the Landscape Maintenance Assessment Districts that have been established in new developments. FISCAL IMPACT: This contract extension maintains the existing landscape sites at a frequency level of once per month, along with quarterly pruning, with the turf areas serviced weekly. APPROVED: Konradt Bartlam, City Manager KAMCOUNCIL\2012\Consolidated Landscape2013 EADOC 11/14/2012 2012 Total Cost Monthly Cost 2013 Cost ContractAmount $149,742.96 $12,478.58 $74,871.48 Change Order 1 $1,225.00 $122.50 $735.00 Change Order 2 $477.76 $119.44 $716.64 Total $151,445.72 $12,720.52 $76,323.12 The proposed six-month contract extension is based on the existing contract price awarded to Dominguez Landscape Services, Inc., on November 17,2010, plus maintenance areas added through change orders as described above. The extension is recommended so that the contract end date may be aligned with the fiscal year. The contractor has offered to extend the current contract prices through June 2013 with no cost increase and the work is being performed satisfactorily. This work is separate from the landscape maintenance locations included in the Landscape Maintenance Assessment Districts that have been established in new developments. FISCAL IMPACT: This contract extension maintains the existing landscape sites at a frequency level of once per month, along with quarterly pruning, with the turf areas serviced weekly. APPROVED: Konradt Bartlam, City Manager KAMCOUNCIL\2012\Consolidated Landscape2013 EADOC 11/14/2012 ResolutionAuthorizing City Managerto Execute Six -Month Extension of Contractwith Dominguez Landscape Services, Inc., of Sacramento, for City -Funded Maintenance of Consolidated Landscaped Areas ($76,323.12) December 5,2 012 Page 2 FUNDING AVAILABLE: This project will be funded by General Fund, Utility, and Transit Operating accounts (102011, 103511, 125055, 160652, 170403,170404, 180453, 210801,516501,518501, and 3215036). �- ��' -✓ Jordat/Ayers Deputy City Manager/Internal Services Director F. Wally andelin PublicWorks Director Prepared by Kathryn E. Garcia, Compliance Engineer FWS/KMG/pmf cc: Deputy PublicWorks Director— Utilities Compliance Engineer K:\WP\C0UNCIL\2012\Conso11dated Landscape2013EADOC 11/14/2012 SECOND CONTRACT EXTENSION AGREEMENT 2013 MAINTENANCE OF MISCELLANEOUS LANDSCAPE AREA ANNUAL CONTRACT THIS CONTRACT EXTENSION AGREEMENT, made and entered this day of December, 2012, by and between the CITY OF LODI, a municipal corporation, hereinafter called "Owner", and DOMINGUEZ LANDSCAPE SERVICES, INC., hereinafter called "Contractor." WITNESSETH: 1. WHEREAS, Contractor and Owner entered into the 2011 Maintenance of Miscellaneous Landscape Area Contract on December 21, 2010, and entered into a Contract Extension Agreement on October 19, 2011. WHEREAS, both parties desire to extend the contract in accordance with Section 5.000 E. Option to Renew of the Special Provisions. WHEREAS, the contract incorporates additional work set forth in 2011 Contract Change Orders 1 and 2 approved on April 4, 2011 and May 5, 2011, and 2012 Contract Change Orders 1 and 2 approved on February 22, 2012 and August 23, 2012, respectively. WHEREAS, this contract extension shall not exceed the new contract price of $76,323.12 for the duration of this extension. 2. TERM AND TERMS: The term of this Second Contract Extension Agreement shall be for a period of six (6) months, commencing January 1, 2013, and terminating June 30, 2013. All other terms and conditions will remain as set forth as reflected in the 2011 Maintenance of Miscellaneous Landscape Area Contract, attached hereto as Exhibit A; 2011 Contract Change Orders 1 and 2 and 2012 Contract Change Orders 1 and 2, attached hereto as Exhibit C; and the Contract Extension Agreement, attached hereto as Exhibit D, all of which are made a part hereof as though fully set forth herein. 3. INSURANCE: Contractor shall provide insurance as set forth in the attached Exhibit B, Insurance Requirements for Contractor. IN WITNESS WHEREOF, Owner and Contractor have executed this Second Contract Extension Agreement on , 2012. CITY OF LODI, a municipal corporation DOMINGUEZ LANDSCAPE SERVICES, INC. hereinabove called "Owner" hereinabove called "Contractor" KONRADT BARTLAM City Manager Attest: RANDI JOHL, City Clerk ROBERT DOMINGUEZ President Approved as to Form: D. STEPHEN SCHWABAUER, City Attorney KAWP\C0UNCIL\2012\Contract Extension Form.doc 11/14/2012 EXHIBIT A RECEIVED MAINTENANCE OF MISCELLANEOUS DEC U 7 2010 LANDSCAPE AREA 2011 CITY OF LODI CONTRACT THIS CONTRACT, made by and between the CITY OF LODI, State of California, herein referred to as "City" and Dominguez Landscape Services, Inc., herein referred to as "Contractor". WITNESSETH: . That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Vicinity Maps Group Listings Maintenance Schedule Water Conservation Ordinance The July I= Edition Standard specifications, State of California Buslness and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I That for and in consideration of the payments and agreements hereinafter mentioned, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to maintain in a good workmanlike and substantial manner to the satisfaction of the City the proposed maintenance of landscaped areas. NMpLg U The ContrabW agre" to conform to the provisions of Chapter 1, Part T. Dlvielon 2 of to Labor Code. The Contractor and my Suboontractar will pay the general prevailing wage rate and other employer payments for heals and welfare, pensks% vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. NMQLEII1 And the ConUmtor agrees to rem and accept the fcllow#ng prhes ss full compensation far fumishbv lite work aontempiated and embraced In this agreement; also for all Iona or damage arising out of the nature of the work aforesaid or fmm'the actlon of the elements, or from any unforeseen difltaulties or obstructlons which may arise or be encountered in the prosecution of the work until it's acceptance.bythe City, and for all risks of orrery description connected with the work; also for all expenses irwourred. by or in conaegtlenoe of the suspension or discontinuance of work; and for wen and mtthfuRy completing the work, and the whole thereof, in the manner and according to the Contract Documents and the requirements of the Engineer under them, to -wit: R:ZROUPISTREETSVANDSCAPE4CONTRACTMAINTENANCM20111andacape(A-B-C)Contract 2011.doc 11/10010 i i M AR'T'ICLE lY By my WUnature herawder, as Cor"clor, I car* that l am emn of the praviebm of motion 3700 of the Labor Code, which mfrs every employer to be insurelad agaW Ilaift for Woriasrs' Compmleaft or to uriftftW 80"Wiranchs In accordance with the pmvMons of that code, and I will comply with such pmMon before cornmerwino the performanoe of the work ofthls contract ESTIMATED ITEM UNIT Q ANTITY UNIT PRICE TOTAL ANNUAL PRICE EXHIBIT GROUP A TURF SITES PER GROUP A- MOWING, 1 PRUNING, WEED CONTROL, UTTER PICK UP, IRRIGATION MAINTENANCE PER SPECIFICATIONS EXHIBIT GROUP B SITES PER GROUP B - WEED CONTROL, LITTER PICK UP, ONCE PER MONTH, 2 PRUNING ONCE PER THREE MONTHS, AS PER SPECIFICATIONS, IRRIGATION MAINTENANCE INCLUDED EXHIBIT GROUP C SITES PER GROUP C - WEED CONTROL, LITTER PICK UP, ONCE PER MONTH, 3 PRUNING ONCE PER THREE MONTHS, AS PER SPECIFICATIONS, IRRIGATION MAINTENANCE INCLUDED 1 LS $2.776.00/Month $33.312.00 1 LS $6.970.00/Month $83,640.00 1 LS $2 063.00/Month 24,756.00 _ TOTAL ANNUAL PRICE $141.710.00 References must be submitted with bid proposal as described in Section 2.140 ARTICLE V It Is further expressly agreed by and between the patties h8felb lhK should ftft be any conflict betweeft the terms of this k%Wrned and the Bid Proposal of the CorltTaot4r, then this instrument shall control and rlott ft herein shall be considered as an socePtonm of the said terms of said proposal conflicting herewith. R%GROUPISTREETSILANDSCAPEICONTRACT MAINTENANCE%2011 UAxiscepe (A -B -q Convect 2011.dx 11/1012010 WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE PERIOD FOR THIS CONTRACT IS JANUARY 1, 2011 THROUGH DECEMBER 31, 2011, AND THE CONTRACTOR AGREES TO SUBMIT MONTHLY BILLINGS NO LATER THAN THE 1 r OF EACH MONTH. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands the day and year first written. 1ni.y� L • .. S yT L. cok!.� Tlt[e CAIa O TYPE OF ORGANIZATION Individual, Partnership or Corporation $37� vuw�. C�r�er Address DEdzd�" 0 - 2-9 A 2010 (Affix corporate seal if Corporation) Telephone CITY OF LODI A Municipal. corporation 0m*aft Bartlam Date City Manager Ran City Clerk as to. -.� N I, Mj%X I A City Attorney RAGROUPISTRMM ANo3CAPE1CONTRACT MAINTENANCE12011Undwape (/MB -C) Conkad2011.doc 11118/2010 CITY OF LODI PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO. 1 Sheet 1 Of 1 Date March 31, 2011 Account No., 8215036 PROJECT: Maintenance of Miscellaneous Landscape Areaas.2011, Extra 51tes Re"Coveio CONTRACTOR: Dominguez Landscape Services, Inc CAFR .0 You are directed to make the following changes or do the following work not Include tvil 2�1�,�ft vir Plans and Specifications on this contract. ------------------- ---- ----------------_--------•--_-evert._.--_----- Add Reynolds Ranch sites U2025, U2027, U2026, U2076, U2077, U2086, V28H, V2018, V2019, V2029, V2120, V2133, V2122, V2123, V21E0. V2137, V2126, V2147, as per attached quote for $465.00 per month starting April 2011. Total cost $4,185.00 Add E. Lodi Avenue sites L2190, M2209, M2201 as per the attached quote for $156.00 per month starting April 2011. Total cost ($1,404.00 Total Both Areas $5,589.00 PERCENT OF CONTRACT Original Contract Price '$141,708 Total Cost of This Change Order NOT TO EXCEED 3.94% Previous Change Orders $0 Total Cost of All Change Orders to Date $5,589.00 3.94% CcrrffraL'14'rlceAn0uMng HrI Vriange'Dr6ers,'40'Ifh be: Vi 47,2W.'M Time of completion will be adjusted as follows: NIA Submitted By Curtis Juran Date: March 31, 2011 Approval Recommended CL Date 3 3� • ti t Approved, Public Works Director Date Lc Approved, City Manager (Per Public Wo Policies and Procedures, Administration 4.1) NA Date The undersigned contractor, having carefully considered the change proposed, agrees, If this proposal is approved, to provide all equipment, furnish all materials, except as otherwise noted above, perform all services necessary for the work above specified, and accept as full payment the prices shown above. f ACCEPTED• ate I Contractor Bya Tltle r 211 r �r. If the contrac r does 14 acceptalnce of this order, the contractor should refer to Section 4- 1.03A of the Standard Specifications regarding filing a written protest within the specified time. R.\ GROUPISTREETS%LANDSCAPEICONTRACT MAINTENANCM0111Conuacl Change Order I RR & E Lodl.docConuacl Change Order 1 RR & E Lodl.doc 20 21 LMullen Wy. i 173: -- 2 � San i - - mct. I 17 i I Ar. i 17 20: ! 2D$ 097Ha if I3�f8 1 Y•c�4.7.. LYN .:9 1 .66 ■ I i F I 1 -202 20 I s I 226. ` 1 I Rocky L o I � I 20 I. 207 1 � l 1 i Qt9 12 2�i23 1 1 I i t a= Parkway I i { � � I I I I 14 I I i � I I I I � I I i I --1.._--- _..-----....._ V = 400' F87 CITY OF LODI PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO.2 Sheet 1 of 1 Date May 3, 2011 Account No. 3215036 d3ltiDO 1nAN:4S, py�,0ifyftry� ,;t All PROJECT: Maintenance of Miscellaneous Landscape Areas 2011 U07 6 v 11V CONTRACTOR: Dominguez Landscape Services, Inc You are directed to make the following changes or do the following work not Included int Plans and Specifications on this contract. Add additional area for E. Lodi Avenue sites M2201 as per the attached quote for $48.58 per month starting May 2011. Total cost $388.64 PERCENT OF CONTRACT Original Contract Price $141,708 Total Cost of This Change Order NOT TO EXCEED $388.61 0.27% Previous Change Orders $5,589.00 3.94% Total Cost of All Change Orders to Date $5,977.64 4.21% Contract Price, Including All Change Orders, Will Be: $147,695.64 Time of completion will be adjusted as follows: NIA Submitted By Date: May 3. 2011 Approval Recommended C.L. Date !goS-II Approved, Public Works .Director ate t� Approved, City Manager (Per Public WA6 Policies and Procedures, Administration 4.1) , Date I The undersigned contractor, having carefully considered the change proposed, agrees, if this proposal is approved, to provide all equipment, furnish all materials, except as otherwise noted above, perform all services necessary for the work above specified, and accept as full payment the prices shown above. ACCEPTS D... `� . I ! Contractor ��^�. v,., i 1.< S YvfLe.s�}�, gyTufa re s* If the contractor doesal"4wwume of this order, the contractor should refer to Section 4- 1.03A of the Standard Spedffcatlons regarding filing a written protest within the specified time. R:%GROUP%STREETSILANDSCAPEICONTRACT MAINTENANCE1201 AContract Change Order 2 E Lodl.docContrect Change Order 2 E Lodl.doc I D&PIPUEZ L�"L44CV?&Specialists since 1980 SERVICES INC. Residential • Commercial• Public Works Licensed: Class A& C-27 State Contractor's License 11560128 May 2, 2011 City of Lodi 1331 South Ham Lane Lodi, CA 95241 Arny: Curt Juran REF: City of Lodi Landscape Maintenance SUB: M2201 - Lodi Ave. @ Cherokee Ln. Dear Mr. Juran: We hereby propose to furnish all labor, materials, and equipment to perform the following: Monthly maintenance cost for the added area to current M2201 E. Lodi Ave. @ Cherokee Ln.location...........$ 48.58/mth ADDITIONALCOST PER MONTH ................................ ...........................$ 48.58/mth The total amount will be due upon completion of all work. We would like to thank you for the 00n0rl3MjtV_tWsgbmlt this proposal. Upon approval, please sign and return to our office for our records Perez pp1rQ LANDSCAPE SERVICES, INC. pow Landscape Services, Inc. CA State Contractor Uc. #560128 C27 - Landscaping & A - General Engineering Contractor CA State Pest Control Uc. #30509 CA State Nursery Stock Uc- #62584.001 Date: Date: 8376 Rovana Circle • Sacramento. CA 95828 • (916)381.8865 . 1 (800) 479-0222 • Fax(916)381-4796 Email: dls&ominguezlandscape.net Mailing Address: P.O. Box 292727 . Sacramento, CA 95829 we EXHIBIT B Insurance Reauirements for Contractor The Contractor shall take out and maintain during the life of this contract, insurance coverage as listed below. These insurance policies shall protect the Contractor and any subcontractor performing work covered by this contract from claims for damages for personal injury, including accidental death, as well as from claims for property damages, which may arise from Contractor's operations under this contract, whether such operations be by Contractor or by any subcontractor or by anyone directly or indirectly employed by either of them, and the amount of such insurance shall be as follows: 1. COMPREHENSIVE GENERAL LIABILITY $2,000,000 Ea. Occurrence $4,000,000 Aggregate 2. COMPREHENSIVE AUTOMOBILE LIABILITY $1,000,000 Bodily Injury - Ea. Person $1,000,000 Bodily Injury - Ea. Occurrence $1,000,000 Property Damage - Ea. Occurrence NOTE: Contractor agrees and stipulates that any insurance coverage provided to the City of Lodi shall provide for a claims period following termination of coverage which is at least consistent with the claims period or statutes of limitations found in the California Tort Claims Act (California Government Code Section 810 et seq.). NOTE: (1) The street address of the CITY OF LODI must be shown along with (a) and (b) above: 221 West Fine Street, Lodi, California, 95241-1910; (2) The insurance certificate must state, on its face or as an endorsement, a description of the l2roiectthat it is insuring. A copy of the certificate of insurance with the following endorsements shall be furnished to the City: (a) Additional Named Insured Endorsement Such insurance as is afforded by this policy shall also apply to the City of Lodi, its elected and appointed Boards, Commissions, Officers, Agents, Employees, and Volunteers as additional named insureds. (This endorsement shall be on a form furnished to the City and shall be included with Contractor's policies.) (b) Primary Insurance Endorsement Such insurance as is afforded by the endorsement for the Additional Insureds shall apply as primary insurance. Any other insurance maintained by the City of Lodi or its officers and employees shall be excess only and not contributing with the insurance afforded by this endorsement. (c) Severability of Interest Clause The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall not operate to increase the limit of the company's liability. (d) Notice of Cancellation or Change in Coverage Endorsement This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 W. Pine St., Lodi, CA 95240. Compensation Insurance The Contractor shall take out and maintain during the life of this contract, Worker's Compensation Insurance for all of Contractor's employees employed at the site of the project and, if any work is sublet, Contractor shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. In case any class of employees engaged in hazardous work under this contract at the site of the project is not protected underthe Worker's Compensation Statute, the Contractor shall provide and shall cause each subcontractor to provide insurance for the protection of said employees. This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 W. Fine St., Lodi, CA 95240. A Waiver of Subrogation against the City of Lodi is required. NOTE: No contract agreement will be signed nor will any work begin on a project until the proper insurance certificate is received by the City. CITY OF LODI PUBLIC WORKS DEPARTMENT CONTRACT CHANGE OFtdEFt NO. 1 Sheet 1 of 1 Date March 31, 2011 Account No. 3215036 PROJECT: Maintenance of Miscellaneous Landscape Areas 2011, Extra Sites r� CONTRACTOR: Dominguez Landscape Services, Ine 4PR You are directed to make the following changes or dna than following work not ida noluMWpo )' Plans and Specifications on this contract._ _ - - r _ ` .................. .......... ..... _ _ . AddYReynolds Ftanch silos U2.025, U2027, U2026, U00769 U} 0771, U2086, V6 V201'ti6 V201;3; V2029, V2120, V2133, V2122, V2123, Vii, V2137, V2126, V2147, as por attached quole for $165.00 per month starting April 2011, Total cost $4,105.00 Add E. Lodi Avenue sites L2.1 90, M2209, M2201 as per the attached quote for $156.00 per month starting April 2011. Total cost x`$1,404.00 Total Both Areas $5,589,00 PERCENT OF CONTRACT Original Contract Price $141,708 Total Cost of This Change Order NOT TO EXCEED 3.94% Previous Change Orders $0 Total Cost of All Change Orders to Data $5,6689,00 3.94% �ttrNmO 1i5c :, VidfanYng 146 Vnange Be.' Vi 47,Z97.M Time of completion will be adjusted as follows: NIA Submitted By Cams Juran-_—___---.----•----_- ---- Irate: March 31 2(l1j Approval Recommended— Approved, Public Works Director __ . __Date-,�. Approved, City Manager (Per PublictilV.or PClicles and Procedures, Administration 4. -1) Bate The undeislgnWI conhvctor, WIng cmfully considered the change proposed, agrees, if this proposal is apprevm, to provide all egLdipment, NmM all materials, except as otherwise noted above, perforiYt't31[ eevvk Oe i100080ry (c rtke work above specified, and accept as full payment the prices shown above. ACCEPTED: tfte '� I� Contractor L'r.,t.n J- 4 qkJ If tl�e contras :. does Sig of this order, tho contractor should refer to Section 4- 1.0$A of the Standard Specifications teg€Lrding tiling a written protest within the specified time. R ;�GROUPV9TRLC1134LANOGCAPFkCONTRACT MAINTCNf NCL"1201 I%Conhuct Chunpv Odor I Rn & E I-odl,docoonli4cl Mango ordor 1 RR & E t odl doe Exhibit C e Irv, ce-s i 220 21 C i MUll911 Wy. rr M 1 Cher Ct. 7070 - pr wood Dr. 2[195 209' I f 1 I I f 4 r I f [ . I f [ [ [ = 400' CITY OF LODI PUBLIC WORKS DEPARTMENT C014TRACT CHANGE ORDER NO.2 Shoot 1 of 'I Date May 3,201 1 Account No. 3215036 U-, -i; -L,, PROJECT: Maintenance of Miscellaneous Landscape Areas 2011 CONTRACTOR: Dominguez Landscape Services, Inc You are directed to make the fallowing changes or do the following work not Included in the' Plans and Specifications on this contract. Add additional arm for E. Lodi Avenue. sites M2201 as per the attached quote for $48.58 per month starting May 20 11. Total cost $388.64 PEi3CENT OF CONTRACT Original Contract Price $141,708 'Total Cost of This Change Order NOT TO EXCEED $308.61 0.27% Previous Change Orders $5,589.00 3.94% Total Cost of All Change Orders to Date $5,977.64 4.21% Contract Price, Including All Change Orders, Will Be: $147,695.64 Time of completion will be adjusted as follows: N/A Submitted fayr is J rare Daie: May 3, 20i 1 Approval Recommended Approved, Public Works Dlrector Approved, City Manager (Per Public =(s Policies and Procedures, Administration 4.1) The undersigned contractor, having carefully considered the change proposed, agrees, ifthis proposal is approved, to provide all equipment, furnish all materials, except as otherwise noted above, perform all services necessary for the work above specified, and accept as full payment the prices shown above. ACCEPTE�i:''Da, t ' `�l /I I _ Contractor__11��.-r:.. By Title =' f ��. -, i,`r.{,� .,� If tho contractor does t sigAcceptance of this order, the contractor should refer to Section 4- 1,03A of the Standard Specifications regarding filing a written protest within the specified time. I3:IGROUPISTI3ECI-SILANDSCAPE\CONTRAC'r MAINTENANCR201110ontiacl Chnnge Order 2 E Lodl docContraet change Order 2 E Lodi doe D - INGUEZ SERVICES INC. May 2, 2011 City of Lodi 1331 South Liam Lane Lodi, CA 95241 AITN: Curt Juran .._._._�. ... _.._ ..__..__. ..� ...... Specla!lsts since 19t30 _..___w._.....-._ Residential • Commercial o Public ly'oiks Licensed. Class A & C-27 Siate Contractor's License x+560126 REF: City of Lodi Landscape Maintenance SUB: M2201 - Lodi Ave. @ Cherokee Ln. Dear Mr. Juran: We hereby propose to furnish all labor, materials, and equipment to perforni the fallowing: Monthly maintenance cast: for the added area to current M2201 E. Lodi Ave. @ Cherokee Ln. location.................................................................................$ 48.58/mth AD Di11ONA L COSI" FUER MONTH ................................................................$ 48.58/Mth I'he total amount will be due upon completion of all work. We would like to thank you for the opportunity to sybrnit this proposal. Upon approval, please sign and return to our office for our records. / Respectively, /c- ; )6us Perez ! OMINGULL LANDSCAPE SERVICES, INC. Dominguez Landscape Services, Inc. CA State Contractor Lic. #560128 C27 - Landscaping & A - General Engineering Contractor CA State Pest Control Lic. #30509 CA State Nursery Stock Lic. #132584.001 Date: Date: 8376 Rovana Circle • Sacramento, CA 95828 • (916) 381-81355 • 1(800)479-0222 • Fox(916)381-4796 Ismail: dls(w`dominguezlandscape.not Mailing Addreass: P.O. Box 292727 . Sacramento, CA 95829 CITY OF LODI PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO. I Sheet 1 of 1 Date: 2/07/12 Account No. 3215036 PROJECT: Maintenance of Miscellaneous Landscape Areas 2012 CONTRACTOR: Dominguez Landscape Services, Inc You are directed to make the following changes or do the following work not included in the Plans and Specifications on this contract. Add additional area for E. Lodi Avenue site L2190 as per the attached quote for $122.50 per month starting March 2012. Total cost (Not to Exceed) $1,225.00 PERCENT OF CONTRACT Original Contract Price $ 149,742.96 Total Cost of This Change Order NOT TO EXCEED $ 1,225.00 0.82% Previous Change Orders $ 0.00 0.00% Total Cost of All Change Orders to Date $ 1,225.00 0.82% Contract Price, Including All Change Orders, Will Be: $ 150,967.96 Time of completion will be adjusted as follows: N/A Date -____r�'-` .. s �•'/', ,� << ` ______________-�--'ti 11----- SubmittedE3y Approval Re Approved, Public Works Director. r-% +f. 2. t"i . I" - Date 2-0 z/ c -t— Approved, City Manager (Per Public Works Policies and Procedures, Administration 4.1) Date The undersigned contractor, having carefully considered the change proposed, agrees, if this proposal is approved, to provide all equipment, furnish all materials, except as otherwise noted above, perform all services necessary for the work above specified, and accept as full payment the prices shown above. ACCEPTED: Dat& 'Ll10 112- Contractor1)onm* L LkildW-10- SZrvNGc s'T-nc. ' rair If the contractor does not sign ac"eptance of this order, the contractor should refer to Section 4- 1.03A of the Standard Specifications regarding filing a written protest within the specified time. R:\GROUP\STREETS\LANDSCAPE\CONTRACT MAINTENANCE\2012\Contract Change Order 1 E Lodi at Central.doc 2/6/2012 CITY OF LODI PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO. 7 Sheet 1 of 1 Date: 08/06/12 Account No. 3215036 PROJECT: Maintenance of Miscellaneous Landscape Areas 2012 CONTRACTOR: Dominguez Landscape Services, Inc You are directed to make the following changes or do the following work not included in the Plans and Specifications on this contract. Add additional area for Harney Lane sites T2093, U2003, & U2008 as per the attached quote for $119.44 per month starting September 2012. Total Cost $477.76 Extra Work: Replace 310 sprinkler risers with 12" pop -ups and incidental work for sites J1109 and J1189 on Lower Sacramento Road between Elm Street to Tejon Street: Total Cost $8,974.50 Total cost (Not to Exceed) $9,452.26 PERCENT OF CONTRACT Original Contract Price $ 149,742.96 Total Cost of This Change Order NOT TO EXCEED $ 9,452.26 6.31% Previous Change Orders $ 1,225.00 0.82% Total Cost of All Change Orders to Date $ 10,677.26 7.13% Contract Price, Including All Change Orders, Will Be: $ 160,420.22 Time of completion will be adjusted as fol -------------- --- --- Submitted By Approval - Approved, Public Works ws: N/A &7 /Z J tL-iZ Approved, City Manager (Per Public Works Policies and Procedures, Administration 4.1) The undersigned contractor, having carefully considered the change proposed, agrees, if this proposal is approved, to provide all equipment, furnish all materials, except as otherwise noted above, perform all services necessary for the work' above specified, and accept as full payment the prices shown above. ACC Frf D: Date ZV[12 _ ContractorQD�t ' ktl, $ �P-�'v�c¢St tc. C 2--e-- Tifie_&C�' Lam-- M� aW If the contractor does not sign acceptance of this order, the contractor should refer to Section 4-1.03A of the Standard Specifications regarding filing a written protest within the specified time. R:\GROUP\STREETS\LANDSCAPE\CONTRACT MAI NTENANCE\2012\Contract Change Order 2 Harney & irrigation renovation.doc 8/6/2012 Exhibit D CONTRACT EXTENSION AGREEMENT 2012 MAINTENANCE OF MISCELLANEOUS LANDSCAPE AREA ANNUAL CONTRACT . }� THIS CONTRACT EXTENSION AGREEMENT, made and entered this R '- - day of October, 2011, by and between the CITY OF LODI, a municipal corporation, hereinafter called "Owner", and DOMINGUEZ LANDSCAPE SERVICES, INC., hereinafter called "Contractor." WITNES§ETH: 1. WHEREAS; Contractor and Owner entered into the 2011 Maintenance of Miscellaneous Landscape Area Contract on December 21, 2010, providing that the contract could be extended by mutual agreement of both parties. WHEREAS; both parties desire to extend the contract in accordance with Section 5.000 E. Option to Renew of the Special Provisions. WHEREAS; the contract incorporates additional work set forth in Contract Change Orders 1 and 2- approved on April 4, 2011 and May 5, 2011, respectively. Whereas the contract shall not exceed the new contract price of $149,742.96 for the duration of this extension. 2. TERM AND TERMS: The term of this Contract Extension Agreement shall be for a period of one (1) year, commencing January 1, 2012 and terminating December 31, 2012. All other terms and conditions will remain as set forth as reflected in the 2011 Maintenance of Miscellaneous Landscape Area Contract, attached hereto as Exhibit A and made a part hereof as though fully set forth herein. 3. INSURANCE: Contractor shall provide insurance as set forth in the attached Exhibit B, Insurance Requirements for Contractor. IN WIT SS WHEREOF, Owner and Contractor have executed this Contract Extension Agreement on �_, 2011. CITY OF LODI, a municipal corporation hereinabove called "Owner" KONRADT BARTLAM City Manager RANDI J rK Approved as to Form: ��,� •s+=ate DOMINGUEZ LANDSCAPE SERVICES, INC. hereinabove called "Contractor" 4�0 'OLtl�ea oo* do E Da IN President R:�UROUPSTREE!'SUANWCAPEVCOIrIRACTMAM MANCB201MContractExtensionForm(Dominguez2012).doc 10/5/2011 RESOLUTION NO. 2012-191 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING CITY MANAGER TO EXECUTE SIX- MONTH EXTENSION OF CONTRACT FOR CITY - FUNDED MAINTENANCE OF CONSOLIDATED LANDSCAPED AREAS WHEREAS, on November 17, 2010, City Council awarded the contract for the City -funded maintenance of consolidated landscape areas to Dominguez Landscape Services, Inc., of Sacramento, California; and WHEREAS, the specifications included an option to renewthe contract; and WHEREAS, the City Council authorized a one-year extension of the contract on October 19,2011; and WHEREAS, Dominguez Landscape Services, Inc., has offered to extend the existing contract prices through June 30, 2013, with no cost increase; and WHEREAS, staff recommends executing a six-month extension of the contract with Dominguez Landscape Services, Inc. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the six-month extension of the contract with Dominguez Landscape Services, Inc., of Sacramento, California, for the City -funded maintenance of consolidated landscaped areas, in the amount of $76,323.12; and BE IT FURTHER RESOLVED that the City Council does hereby authorize the City Manager to execute the contract extension. Dated: December 5,2012 hereby certify that Resolution No. 2012-191 was passed and adopted by the City Council of the City of Lodi in a regular meeting held December 5, 2012, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Nakanishi, and Mayor Mounce NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS— None JOHL City Clerk 2012-191