HomeMy WebLinkAboutAgenda Report - December 2, 1987 (87)C !Tf COu"'C f_ !w `"T1ING
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QECEMBER 2, 1987
AGREEMEFT WIT14
SAES JOAQUIN
REGISTRAR OF VOTERS
APPROVED
RES. NO. 37-170 Connell, on motion of Council Member Reid, i?inchman second,
adopted Resolution No. 87-270 authorizing the City Clerk to
CC -28 enter into an agreement with the County of San Joaquin, for
the Office of the Registrar of Voters to provide certain
services for the election.
Council, on motion of Council Member Pinkerton, Hinchman
second, voted to consider the following matter inasmuch as
the material for this subject was received after the agenda
had been printed and circulated.
COUNCIL Cn1I1: itilC. 'Iii
C(iY COUNCIL
�.: THE ` ICi.
FROM,. THE CITY MANAGER'S OFFICE � DECEMBER 2, 1987
SUBJECT.
APPROVE ENTERING INTO A CONTRACT WITH COUNTY OF SAN JOAQUIN FOR THE COUN71Y
REGISTRAR OF VOTERS TO PROVIDE CERTAIN SERVICES FOR THE APRIL 12, 1988 GENERAL
ELEGTION
RECOMMENDED ACTION: That the City Council adopt the attached Resolution No.
87- 170 approving the City enterinn into a contract with the County of San
Joaquin for the County Registrar of Voters to provide certain services for the
April 12, 1988 General Municipal Election.
It is necessary for the City of Lodi to receive certain services from the
County of San Joaquin for the April 12, 1988 General Municipal Election.
We will need to obtain, froia the County computer, records of the name-, and
addresses of all eligible registered voters in the City of Lodi for use on
labels to be affixed on sample ballots.
The County also checks candidate petitions for qualified signatures and
provides other services and equipment as needed.
Alice M. Reimche
City Clerk
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January 12, 1988
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Mr_ George H. Cunningham
Registrar of Voters
San joaguin County
24 South Hunter Street, Poom 202
Post Office Box 810
Stockton, CA 95201
Dear Mr. Cunningham:
Enclosed herewith is the executed original and two copies of the
Agreement, including cost estimate. for the City of Lodi General
Municipal Election to be held Tues -'ay, April 12, 1988. We have also
enclosed a copy of Resolution No. 87-170, the authorizing resolution.
Please return a fully executed copy of the subject agreement at your
earliest convenience.
Very truly yours,
Alice M. Reimche
City Clerk
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Enc.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OE LODI, CALIFORNIA,
F%L"e" STING THE 6OARD 017 SUPERVISORS OF THE COU'C Y OF SAN JOAQUIN
Tf, RENDER SPECIFIED SERVICES TO THE CITY RELATI:`I6 TO THE CONDUCT OF
A GEINEP.AL MUNICIPAL ELECTION TO BE HELD TUESDikY, APRIL 12, 1988
WHEREAS, a General Municipal Election is to be held in the City of Lodi,
California, on April 12, 1988; and
WHEREAS, in the course of conduct of the election it is necessary for the
City to request services of the County; and
WHEREAS, all necessary expense in performing this service shall be paid by
the City of Lodi;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOD., CALIFORNIA, DOES
RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. That, pursuant to the provisions of Sectio: ?003 of the
Elections Code of the State of California, this City Council .aquests the Board
of Supervisors of the County to permit the County Election Department to
prepare and furnish to the City for use in conducting the election the computer
record of the names and addresses of all eligible registered voters in the City
in order that the City may print labels to be attached to self -mailer sample
ballot pamphlets; and will also furnish to the City printed indices of the
voters to be used by the precinct board at the polling places; and will make
available to the City additional election equipment and assistance according to
state taw.
Section 2. That the City shall reimburse the county for services
performed when the work is completed and upon presentation to the City of a
properly approved bill.
Section 3. That the City Clerk is directed to forward without delay to
the Board of Supervisors and to the County Election Department, each a
certified copy of this resolution..
Section 4. That the City Clerk shall certify to the passage and adoption
of this Resolution and enter it into the book of original Resolutions.
Dated: December 2, 1987
87-170
. PAGE TWO
1 hereby certify that Resoiution {o\ -170 was pas -sed and aro/ted by ±he
\\ Council of the Cid of Ecdi in a regular meeting held December 2, 1987 by the /
! \ following vote: t
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Ayes: Council Members - Hinchman, Pinkerton, Reid, Snider & Olson (Mayor) d
c. /
Noes: Council Members - None
Absent: Council Members - None §
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87-170 E
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HIS AGREEMENT made this loth day of , 1987 ,
between the County of San - oacrain, a political subdivision of t--. e
State of California, hereinafter called "COUNTY -If and the City of
Lodi, a municipal corporation hereinafter called "CITY"
W I T N E S S E T H
WHEREAS, the City desires to hold a general :municipal
election to be held on the 12th of April, 1988, and the City
desires to make use of certain services and eauiwment of the
Office of the Registrar of Voters and to pay "he County for its
cost thereof, pursuant to the provisions of this agreement;
NOW, THEREFORE, it is hereby agreed as follows:
1. The County agrees to make no changes in precinct boundaries
within (90) days of the election.
2. The County agrees that the Office of the Registrar of Voters
shall do the following things for tre City:
(a) Furnish one map showing all precincts embraced in whole
or part of the City of Lodi.
(b) Provide at no charge except for replacement in case of
loss or damage, sufficient voting booths, flags,
stands, tables, chairs, and ballot boxes as necessary
for the City to conduct said election.
(c) Provide computer tapes as necessary for use by Martin &
I
Chapman for printing of labels and indices.
(d) Provide stand-by computer service for election night.
(e) Provide election officers training classes.
1
3.The City agrees that they will prcvide test ballots and a
logic and accuracy test deck for the Office of the Registfar
of Voters for use in preparation of stand-by computer
service fog election .sight.
The City agrees to gay the County for the cost of the above
services which is estimated to be approximately $700.00.
This is an estimate only and the City shall pay the actual
cost of such services. The County will endeavor to keep alp
expenses at a minimum.
IN WITNESS WHEREOF, that the parties hereto have set
their hands and seals the day and year first above written.
ATTEST: JORETTA J. HAYDi
Clerk of the Board of Supervisors
of the County of San Joaquin
State of California
Deputy Clerk
Chairman, Boe.rd of Supervisors
"COUNTY"
APPROVED AS TO FORM:
County Counsel
Mayor, City of Lodi
"CITY"
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
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