HomeMy WebLinkAboutAgenda Report - December 2, 1987 (70)CITY COUNCIL MEETING
CEC�MBER r, L
PURCHASE OF STOCK
COMPUTER PAPER
APPROVED
RES. NO. 87-161 Council adopted Resolution No. 87-161 allowing the
City to purchase stock computer paper from Moore Business
CC -47 Forms, under an agreement with the County of San Joaquin.
Under the terms of the agreement between the County of San
Joaquin and Moore Business Forms, prices, terms and
conditions of the agreement are extended to municipalities
within the County who wish to participate. Under City Code
No. 3.20.040 the City may, with Council approval, authorize
any agency to contract for specific supplies, provided that
such contract conforms with the City's bidding procedures.
The term of the contract is November 1, 1987 to October 31,
1988. Estimated savings to the City for this period is
$500.00.
0
TO:
THE
CITY
COUNCIL
FROM:
THE
CITY
MANAGER'S OFFICE
SUBJECT:
COUNCIL COMMUNICATION
i call_ _ .S:src DATE
PURCHASE OF STOCK CC},u ',,7E_R PAPER
December 2, 198
NO.
RECOMMENDED ACTION: That the City Council adopt a resolution to allow the City
to purchase stock computer paper from Moore Business Forms, under an agreement
with the County of San Joaquin.
BACKGROUND INFORMATION: Under the terns (if the agreement between the County of
San Joaquin and Moore Business Forms, prices, terms and conditions of the
agreement are extended to municipalities within the County who wish to participate.
Under City Code No. 3.20.040 we may, wit". Council approval, authorize any agency
to contract for specific supplies, provided that such contract conforms with the
City's bidding procedures.
A copy of the County's bid package is attached. The County's bid procedure was
in conformity with City Code, and the City meets the requirements for participation
as set forth in the agreement's "General Requirements, Item 1.10."
The term of the contract is November 1, 1987 to October 31, 1988.
Estimated savings to the City for this period is $500.00.
Attach.
-e
Joel E. Harris
$ur sing Officer
OiV V �M
COUNTY OF SAN JOAQUIN
PURCHASING DEPARTMENT
222 E. Weber, rim 675 - Phone 9442404
STOCKTON. CALIFORNIA 95202
PRICE REQ ■EST MARK
V QUOTATION No 381
ON DID ENVELOPE
�c Tc rrnT AM nu nru
REQUISITION No.
DATE 10/7/87
a
Quotations will be opened on October 26, 1987 For Delivery to: Various County Locations
at 2:00 p.m.
Moore Business F1ozlrs
P.O. Boat 7156
St xJcton, CA 95201
For additional information contact _ I-a-tyc nQn Phone .109/94-2404
IY[r
NO.
QUANTITY
( SUPPLIES OR SSRVIccs
UNIT PRICE
UNIT
AMOUNT
ALL QUOTATIONS SHALL RZ F.O.a. DESMSATION
The County of San Joaquin is requesting bids
for its requirements of stock computer paper
to be furnished as needed for the period of
November 1, 1987 to October 31, 1988.
B I O S U M M A R Y
Miscellaneous Computer Paper.
Enter total of items bid: $ 64,041.80
No charge for packaging, drayage or for any other purpose will be allowed over and above the price Quoted on this sheat. The
right in reserved to accept or reject quotations on each item separately or as a whole. Special brands, when named, are only
to indicate the standard of quality desired. Firms may quote on their equal. Offerings on other brands, U their equal, will be consid-
eyed, and brands or desariptions of the equal must be plainly stated. The Purchasing Agent reserves the right to reject any and aU
bids. to waive any informalities or irregularities in the bid and o be the sole judge of the suitability of the product offered.
The undersigned offers and agrees, to furnish any or all of the items upon which prices are quotod hereon, at the price Set opposite
each item and delivered at the designated point(&) specif -d In the above request.
DELIVERY WILL EE MADE 1
DISCOUNT TERMS:
Net 30 days
AYS PROM RECEIPT Of ORDER, EXCEPT AS OTHERWISE INDICATED.
AOORESS. F. 0. Box 5J05_ DATE 10-23-87 a
Cal. 93278 sIQNEDMoore Business Forms, Inc.
clTr V i s a l i a .STATE __—.3tP__ fIRM:-
(800)
M:_
%-0001 '
s
0 PURCHASING a t5/66) TEL CPHON C:_� R U __ _____-_". __�___ 9Y;
r
GENERAL REQU2REIMENTS
1.1 Deliveries:
Deliveries will be on an as scheduled basis or within 5 working
days after receipt of a contract release.
1.2 Pricing:
Prices will be firm for the period of the contract.
1.3 Additional Items:
Additional items not mentioned on the bidding sheet may be added
at contract established price :evals.
1.4 Freight:
All items will be priced F.O.B. Destination with full freight
allowed.
1.5 Renewal:
Contract may be renewed for one additional year by mutual
consent with no change in prices, terms, or conditions. F
1.6 Quantities:
Quantities shown on the bidding schedule are approximate and the
County guarantees no minimum amount. The County reserves the
right to increase or decrease quanitites.
E
1.7 Bid Evaluation:
(
Bids will be evaluated based on estimated quantities, sizes and
quality of products shown on bidding schedule. Award will will
be on an all -or -none basis.
1.8 Invoicing:
All invoices shall be mailed to:
San Joaquin County Purchasing j
222 E. Weber Ave., Rm. 675 1
Stockton, CA. 95202 j
(LCGR1)
r_ruvaAL REQUIREMENTS
(continued)
1.9. Alternates:
The County reserves the right to permit deviations from the spe-
cificatinns if an article offered is substantially in accord
with the specifications and is dLemed by the County to be
satisfactory for its intended use as an article fully meeting
specifications. The County will be the sole judge in the
determination of acceptable deviations.
Unless exceptions are noted by Bidder, the article offered will
be assumed to be in accord with specifications.
Alternate offers are to be supported by literature which fully
describes products offered.
1.10 Participation:
Bidder agrees to extend prices, terms and conditions to other
political subdivisions, municipalities and tax -supported agencies
within San Joaquin County..
Such participating agencies shall make purchases in their own
name, make payment directly to Bidder, and be liable directly to
Bidder, holding the County of San Joaquin harmless.
Such participating governmental bodies shall not have in force
any other agreement for like purchases, nor shall it have under
consideration for award any other bids or quotations for like
purchases.
MCGR2 )
RESOLUTION NO. 87-161
RESOLUTION APPROVING PURCHASE OF STOCK COMPUTER PAPER FROM MOORE
BUSINESS FORMS, UNDER AN AGREEMENT WITH THE COUNT`! OF SAN JOAQUIN
RESOLVED, that the City Council of the City of Lodi does hereby authorize the
purchasing of stock computer paper from Moore Business Forms, under an
agreement with the County of San Joaquin.
Dated: December 2, 1987
I hereby certify that Resolution No. 87-161 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 2, 1987 by the
following vote:
Ayes: Council Members - Hinchman, Pinkerton, Reid, Snider and Olson (Mayor)
Noes: Council Members - None
Absent: Council Members - None
&'t �'
4',"&
Alice M. Reimche
City Clerk
87-161