HomeMy WebLinkAboutAgenda Report - November 21, 2012 C-07AGENDA ITEM C ® I
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Accepting Improvements Under Contract for 2012 Disabled
Access Improvements, Various Locations, and Appropriating Funds ($48,001)
MEETING DATE: November 21, 2012
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Adopt resolution accepting improvements under contract for 2012
disabled access improvements, various locations, and appropriating
funds in the amount of $48,001.
BACKGROUND INFORMATION: The contract was awarded to A. M. Stephens Construction Company,
Inc., of Lodi, on May 16, 2012, in the amount of $93,624.66. The
contract has been completed in substantial conformance with the
plans and specifications approved by City Council.
The work consisted of installing wheelchair ramps at the southwest corner of Turner Road and
PleasantAvenue, all four curb returns at the intersection of PleasantAvenue and Eureka Avenue, the
southeast corner of Washington Street and Concord Street, and the northeast and northwest corners of
Washington Street and Poplar Street. This project also installed an ADA -compliant concrete alley
approach on Oak Street at the alley east of Main Street and new sidewalk on Washington Street facing the
Lodi Boys & Girls Club. Representative pictures of the project are included as Exhibit A.
The contract completion date was September 21, 2012. The final contract price was $141,625.72. The
difference between the contract amount and the final contract price is due to the following:
• Change Order No. 1 which included changing the storm drain pipe material to ductile iron pipe to
meet field condition requirements and additional field -verified concrete unit increases adding two
additional alley approaches along PleasantAvenue ($44,708.06).
• Increase in contract unit quantities installed. Additional asphalt paving and one side inlet catch
basin were required to meet field conditions ($3,293.00).
The FYI 1/12 budget allocated $133,060.71 toward the 2012 disabled access improvements. Only the
original contract amount of $93,624.66 was carried over to FYI 2/13. Staff requests Council appropriate
the remaining Community Development Block Grant (CDBG) allocation amount of $34,278 and an
additional $13,723 of Measure K Maintenance funds to supplement the difference between the final
project costs and the total amount of CDBG allocation available.
Following acceptance by the City Council, as required by law, the City Engineerwill file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
APPROVED: .� ---
--
onradt Bartlam,.
K:\WP\PROJECTS\STREETS\HANDICAP\2012ADAAccesslmprv\CAccept.doc
Manager
11/5/2012
Accept Improvements Under Contract for 2012 DisabledAccess Improvements, Various Locations and
Appropriate Funds ($48,001)
November 21, 2012
Page 2
FISCAL IMPACT: There could be a slight increase in long-term maintenance costs associated
with the additional sidewalk on Washington Street.
FUNDING AVAILABLE: This project was funded by 2011/12 CDBG and Measure K Maintenance
funds.
Appropriation Request:
Measure K Maintenance Funds (325)
CDBG FYI 1/12 (459)
Total Appropriation Request
Jordan Ayers
Deputy City Manager/Internal Services Director
WQE --'C
&mt F. Wally Sandelin
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
FWS/GW/pmf
Attachment
cc: Deputy PublicWorks Director— Utilities
Neighborhood Services Manager
$13,723
$34,27
$48,001
K:\WP\PROJECTS\STREETS\HANDICAP\2012ADAAccesslmprv\CAccept.doo 11/5/2012
a
• J
��_
1. AA#
2. JV#
M.
iC-'JZ'J �` { f-+.h}� `��i lf.!'f liI
nT.
�:�jJIf`-lili::01�-' X -
Rebeow Areida-Yadav 5. DATE: 111.0112012.
4. @ !
ST —Ft CC AD*JU_gTMENi
S. O
FUND #
BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
SOURCE OF
FINANCING
325
3205
Fund Balance
$
13,723.00
459 4591 5564 CDBG $
34 278.00
B.
USE OF
FINANCING
325
325054
7720
Misc St/Sidewalk Im ry
$
13,723.00
459 4591102 7700 ADA Curb Ramps
24,27B.00
ase provide a description of the project, the total cost of the project, as well as justification for the
uested adjustment. If you need more space, use an additional sheet and attach to this form.
2 Disabled Access Improvements contract
cif Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Attach copy of resolution to this form.
Department Head Signature: _ � ;2x ;1-2=) -5
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2012-180
A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING
IMPROVEMENTS UNDER CONTRACT FOR 2012 DISABLED
ACCESS IMPROVEMENTS, VARIOUS LOCATIONS, AND FURTHER
APPROPRIATING ADDITIONAL FUNDS FOR THE PROJECT
WHEREAS, the 2012 Disabled Access Improvements Project, Various Locations, was
awarded to A. M. Stephens Construction Company, Inc., of Lodi, on May 16, 2012, in the
amount of $93,624.66; and
WHEREAS, the contract has been completed in substantial conformance with the plans
and specifications approved by City Council; and
WHEREAS, the project consisted of the installation of wheelchair ramps at the
southwest corner of Turner Road and Pleasant Avenue, all four curb returns at the intersection
of Pleasant Avenue and Eureka Avenue, the southeast corner of Washington Street and
Concord Street, and the northeast and northwest corners of Washington Street and
Poplar Street and the installation of an ADA -compliant concrete alley approach on Oak Street at
the alley east of Main Street and new sidewalk on Washington Street facing the Lodi Boys &
Girls Club. A contract change order added minor storm drain and paving modifications, along
with two additional alley approaches along Pleasant Avenue; and
WHEREAS, the Fiscal Year 2011/12 budget allocated $133,060.71 toward the 2012
Disabled Access Improvements Project, however, only the original contract amount of
$93,624.66 was carried over to Fiscal Year 2012/13. Staff recommends the appropriation of the
remaining Community Development Block Grant (CDBG) allocation amount of $34,278 and an
additional $13,723 of Measure K Maintenance funds to supplement the difference between the
final project costs and the total amount of CDBG allocation available.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby accept
the improvements under the contract for the 2012 Disabled Access Improvements Project,
Various Locations, and directs the City Engineerto file a Notice of Completion with the County
Recorder's Office; and
BE IT FURTHER RESOLVEDthat funds in the amount of $48,001 be appropriated from
Measure K Maintenance and Community Development Block Grant funds for this project.
Dated: November 21, 2012
------------------------------------------------------------------------
........................................................................
I hereby certify that Resolution No. 2012-180 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 21, 2012, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Nakanishi, and
Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None �%
,1-(�
RANDI JOHL
City Clerk
2012-180