HomeMy WebLinkAboutAgenda Report - November 21, 2012 C-06AGENDA ITEM C406
4% CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Accepting Improvements Under Contract for Hutchins Street
Reconstruction Project and Appropriating Funds ($186,722)
MEETING DATE: November 21, 2012
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution accepting improvements under contract for
Hutchins Street reconstruction project and appropriating funds in the
amount of $186,722.
BACKGROUND INFORMATION: The contractwas awarded to A. M. Stephens Construction
Company, Inc., of Lodi, on May 16, 2012, in the amount of
$863,466.53. The contract has been completed in substantial
conformance with the plans and specifications approved by City Council.
The project reconstructed and widened Hutchins Street from Lodi Avenue to Pine Street with asphalt
concrete pavement, new sidewalks and handicap ramps. The project also included wastewater and
storm drain improvements and the relocation of an existing water main. Representative pictures of the
project are included as Exhibit A.
The contract completion date was September 21, 2012. The final contract price was $997,808.14. The
difference between the contract amount and the final contract price is mainly due to the following:
• Change Order No. 1 which included the addition of 224 lineal feet of concrete median at
Lodi Avenue, additional demolition work, installation of two additional street lights, installation of
200 additional feet of street light wiring, replacement of a damaged traffic signal pole and various
additional underground utility work ($42,350.79). The costto replacethe damaged signal pole
($8,420.88)was paid for by operating funds and is not requested in the additional appropriation
amount.
• Change Order No. 2 which included installation of one additional street light and conduits at
Pine Street, additional asphalt removal and replacement on Oak Street (west) to alley,
replacement of sewer manhole cone, additional landscape work at numerous residences to
coordinate with new sidewalk elevation, and removal of three trees in conflict with underground
utilities ($29,451.32).
• Change Order No. 3 which included work related to various unknown underground utility issues
which were necessary to complete base contract work ($20,242.54).
• Increases in contract unit quantities installed for miscellaneous paving, concrete cuts, gutter,
sidewalks, driveways, relocation of fire hydrants, one additional water service and 230 additional
feet of 8 -inch waterline based on field condition requirements ($42,296.96).
The FYI 1/12 budget appropriated $1,056,016 toward the construction of the Hutchins Street project.
The final project construction costs including staff time, geotechnical engineering services, and other
APPROVED: t /1
Konradt Bartlam, City anager
K UP\PROJECTS\STREETS\Hutchins Streetlmprovements\Hutchins Street ReconstructionProject\CAccept.doc 11/7/2012
Adopt Resolution Accepting Improvements Under Contract for Hutchins Street Reconstruction Project
and Appropriating Funds ($186,722)
November 21, 2012
Page 2
miscellaneous costs is $1,058,610. Of the initial appropriation, only the original contract amount of
$863,467 was carried over to FY12/13 for the project. As stated above, the cost to replace a damaged
traffic signal pole ($8,420.88)was paid for with operating funds and is not requested in the appropriation
amount.
Staff requests Council appropriate funds to supplement the difference between the final project cost and
the original contract amount, less the cost for replacing the signal pole.
Final Project Cost $1,058,610.00
Original ContractAmount ($863,467.00)
Cost to replace signal pole ($ 8.420.88)
Requested Appropriation $186,722.12
Following acceptance by the City Council, as required by law, the City Engineerwill file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: There will be a decrease in the street maintenance cost for this section of
Hutchins Street.
FUNDING AVAILABLE: This project was funded by Measure K (325040), Wastewater Capital (171014),
and Water Capital (181014) funds.
Requested Appropriation:
Water Capital (181014):
$43,000
Wastewater Capital (171014)
$17,600
Measure K (325040)
$126,122
Total Appropriation Request
$186,722
Jordan Ayers
Deputy City Manager/Internal Services Director
G0�'.c-?
,Pw F. Wally Sandelin
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
FWS/GW/pmf
Attachment
cc: Deputy PublicWorks Director— Utilities
K:\WP\PROJECTS\STREETS\Hutchins Streetlmprovements\Hutchins Street ReconstructionProject\CAccept,doc 11/7/2012
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1. AA#
2. JV#
ONO—
FUND #
BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
.A.
SOURCE OF
FINANCING
325
3205
Fund Balance
$
126 122.00
171 .3205 Fund Balance $
17 600.00
181 3205 Fund Balance
43 000.00
B.
USE OF
FINANCING
325
325040
7720
1.Hutchins Street Reconstruction
$
126,122.00
171 171014 1825.1850 (Hutchins Street Reconstruction $
17 600.00
181 181014 1825.2150 (Hutchins Street Reconstruction $
43 000.00
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
ontract with A.M. Stephens Construction for the Hutchins Street Reconstruction project.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date; Res No: Attach copy of resolution to this form.
Department Head Signature: MR wS
8. Ap ,.RVA _ jGIVATPJ E
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2012-179
A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING
IMPROVEMENTS UNDER CONTRACT FOR HUTCHINS STREET
RECONSTRUCTION PROJECT AND FURTHER APPROPRIATING
ADDITIONAL FUNDS FOR THE PROJECT
WHEREAS, the Hutchins Street Reconstruction Project was awarded to A. M. Stephens
Construction Company, Inc., of Lodi, on May 16, 2012, in the amount of $863,466.53; and
WHEREAS, the contract has been completed in substantial conformance with the plans
and specifications approved by City Council; and
WHEREAS, the project reconstructed and widened Hutchins Street from Lodi Avenue to
Pine Street with asphalt concrete pavement, new sidewalks, and handicap ramps. The project
also included wastewater and storm drain improvements and the relocation of an existing water
main; and
WHEREAS, the Fiscal Year 2011/12 budget appropriated $1,056,016 toward the
construction of the Hutchins Street project; however, only the original contract amount of
$863,467 was carried over to Fiscal Year 2012/13 for the project; and
WHEREAS, staff recommends appropriating funds to supplement the difference
between the final project cost and the original contract amount, less the cost for replacement of
a signal pole.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby accept
the improvements under the contract for the Hutchins Street Reconstruction Project and directs
the City Engineer to file a Notice of Completion with the County Recorder's Office; and
BE IT FURTHER RESOLVED that funds in the amount of $186,722 be appropriated
from Water Capital, Wastewater Capital, and Measure K funds for this project.
Dated: November 21, 2012
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2012-179 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 21, 2012, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Nakanishi, and
Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
fZJ�O H I
City Clerk
2012-179