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Home My WebLink AboutAgenda Report - November 18, 1987 (57)Continued November PURCHASE OF ELECTRONIC DISTANCE MEASUREMENT SYSTEM APPROVED CC -12(d) CC -20 CC -47 CITY COUNCIL MEETING NOVEMBER 18, 1987 Council was apprised that the 1986/87 Budget included funds for an Electronic Distance Measurement System. The system consists of an electronic theodolite (a surveying instrument for measuring horizontal and vertical angles), an infrared distance meter, an electronic data collector, associated computer software, and miscellaneous accessories. The system will greatly increase the productivity of the surveying and topographic drafting function of the Engineering Division. The Request for P ,oposals for the system was approved by the City Council at its September- 30, 1987 meeting. The following proposals were received on October 23, 1987: VENDOR HARDWARE SOFTWARE TOTAL PRICE* Surveyor's Topcon ETL-1 Maptech $20,071.42 Service Co. w/DMA-2 Lietz Set 3 Maptech 21,505.36 Drafting & Instrument Surveying Co. Costa Mesa Hewlett-Packard Data Collector Sacramento 71B/Topcon Propac Lewis & Lewis Lietz Set 3 Lewis & 22,357.00 Data Collector Instrument Lewis California Lietz DT2 Maptech 20,100.33 Drafting & w/Red Mini -2 Surveying Co. Instrument Lietz SDR2 Data Collector Sacramento Surveyor's Topcon GTS3-6 Maptech 20,851.58 Service Co. Instrument Sacramento Hewlett-Packard 71B/Topcon Propac Data Collector California Lietz Set 3 Maptech 21,505.36 Drafting & Instrument Surveying Co. Lietz SDR2 Data Collector Sacramento Lewis & Lewis Lietz Set 3 Lewis & 22,357.00 Instrument Lewis Ventura Lietz SDR2 Data Collector Cont rued November- lam, 1987 *Prices adjusted for sales tax if not shown in proposal and estimated training if not included. VENDOR HARDWARE SOFTWARE TOTAL PRICE* Haselbach Wild T-1000 Wild Surveying w/DI 1000 San Jose Instrument Burlingame Wild GRE -4 Langham Mathis Data Collector Langham Mathis Lietz Set 3 Maptech San Jose Instrument San Jose Lietz SDR2 Data Collector Langham Mathis Lietz Set 2 Maptech Instrument San Jose Lietz SDR2 Data Collector Langham Mathis Lietz Set 3 PacSoft Instrument San Jose Lietz SDR2 Data Collector Langham Mathis San Jose Lietz Set 2 Pacsoft Instrument Lietz SDR2 Data Collector 25,864.00 25,909.00 27,816.00 29,587.00 31,495.00 Land Innovation -- Site Comp 4 10,424.00 Maple Grove, MI (Software Only) In reviewing the proposals, engineering staff received demonstrations of the Lietz, Topcon, and,,`. W, ld instruments and Maptech and Wild software. The ins'trumentt," are all fine pieces of equipment and would do fine-as:astand-alone theodolite/electronic distance measurement device. Based on conversations with other surveyors, Wild isprobably slightly better in overall quality, .primarily in "service life and long-term compatibility of equipmentmodels. The data collector is the link between the instrument and the computer. The Lietz and Wild collectors are dedicated units matched to their respective manufacturer's instruments. The Topcon Propac is a combination of an HP -71 hand-held computer and Topcon field case. The proposea unit includes Topcon and Maptech software. The . dedicated units have an advantage in that they can take full advantage of the instrument's features. Continued November =b, 1987 The software includes the necessary data trans fer, coordinate geometry, plotting and miscellaneous surveying programs. The Maptech, Wild, and Lewis & Lewis programs all run on MS-DOS (IBM compatible) microcomputers. The PacSoft and Site Comp 4 programs run on Hewlett-Packard Engineering Workstations. The City does not have one of these computers, however, the proposals include the necessary "cards" to run the software on the Engineering Division's Hewlett-Packard Vectra (MS -DCIS, IBM compatible) microcomputer. Wild, PacSoft and Site Comp 4 have the most advanced features, particularly for plotting topography. To be comparable, Maptech and Lewis & Lewis would require the addition of "AutoCAD", another generic computer drafting program. This program costs approximately $3,000.00 with the necessary interface program. The Wild software does not include contouring and earth work modules. Contouring will be available in December 1987 and earth work in mid -1988. Staff recommends purchase of the Wild system. Staff feels it is worth the marginal additional cost and will be the best system to fulfill our needs. Some of the reasons are: - Single Vendor - Mild Company and their representative, Hase bach Surveying, can respond to questions on the entire system. There are no compatibility or interface problams. - Software Operation - The software was clear, easy to operate, and ani ed errors well. No additional processors are required as with PacSoft and Site Comp 4. - Software Cou Protection - The Wild software can be installed on multiple a computers, use is limited to one by a "key" disc. Maptech allowed only one installation. The key disk system is more flexible in our situation. Funding in the amount of $21,700 for this purchase was provided in the 1987/88 Budget. The source consisted of, a combination of street (TDA, 30%), storm drain (30%), 'sewer (20%), and water (20%) funds. In the preparation of the budget request nearly a year ago, primary attention was given to the equipment since software changes rapidly. As a consequence, the amount estimated for software is insufficient. The software will be initially used for design of the storm drain basins and various parks projects requiring extensive topographic surveying. This software could be charged to the master storm drain fund. Continued Nove��mber 1,, 1987 Addressing the Council regarding the merits of his equipment was Mr. Marc Severson, 4737 Auburn Boulevard, Sacramento, California, representing California Drafting and Surveying Company. Following discussion, on motion of Council Member Pinkerton, Hinchman second, Council approved the purchase of the Wild electronic distance measurement system and authorized the allocation for the purchase of the software from the Master Storm Drain Fund. TO: CITY OFLODI COUNCIL COMMUNICATION PUBLIC WORKS DEPARTMENT City Council FROM: City Manager MEETING DATE: November 18, 1987 AGENDA TITLE: Approve Purchase of Electronic Distance Measurement System RECOMMENDED ACTION: That the City Council approve the purchase of the Wild electronic distance measurement system. BACKGROUND INFORMATION: The 1986/87 Budget included funds for an Electronic Distance Measurement System. The system consists of an electronic theodolite (a surveying instrument for measuring horizontal and vertical angles), ar infrared distance meter, an electronic data collector, associated computer software, and miscellaneous accessories. The system will greatly increase the productivity of the surveying and topographic drafting function of the Engineering Division. The Request for Proposals for the system was approved by the City Council at its September 30, 1987 meeting. The following proposals were received on October 23, 1987: SOFTWPA TOTAL PRICE* Surveyor's Service Co. Topcon ETL-1 w/CM-2 Instnrle-rit Maptech $20,071.42 Costa Mesa Hewlett-Packard 71B/Topcon Prow Data Collector California Drafting & Lietz DT2 w/Red Mini -2 Instr mmt Maptech 20,100.33 Surveying Co. Lietz SDR2 Data Collector Sacramento Surveyor's Service.Co. Topcon GTS3-B Instrunent Maptech 20,P51.58 Sacramento Hewlett-Packard 71B/Topcon Propac Data Collector California Drafting & Surveying Co. Sacramento Lewis & Lewis Ventura Lietz Set 3 Instrtment Lietz SW Data Collector Lietz Set 3 Instnment Lietz SDR2 Data Collector Maptech 21,505.36 Lewis & 22,357.00 Lewis *Prices adjusted for sales tax if not shown in proposal and estimated training if not included. APP ROVED; l� - a FILE N0. THOMAS A -.-PETERSON. Ci ttv Manager CELECTR2/TXTW.02M November 11, 1987 t Lity Council November- 18, 1987 Page 2 SOF PARE TOTAL PRICE* Haselbach Surveying Wild T-1000 w,DI 1000 Instnment Wild 25,864.00 Burl irg;me Wild GRE -4 Data Collector Ldngham Mathis Lietz Set 3 Instrument Maptech 25,909.00 San Jose Lietz SDR2 Data Collector Langham Mathis Lietz Set 2 Instnment Maptech 27,816.00 San Jose Lietz SDR2 Data Collector Langham Mathis Lietz Set 3 Instrument PacSoft 29,587.00 San Jose Lietz SDR2 Data Collector Langharm Mathis Lietz Set 2 Instrument Pacsoft 31,495.00 San Jose Lietz SEK Data Collector Land Innovation -- Site Carp 4 10,424.00 Maple Grove, MI (Software Only) In reviewing the proposals, engineering staff received demonstrations of the Lietz, Topcon, and Wild instruments and Maptech and Wild software. The instruments are all fine pieces of equipment and would do fine as a stand-alone theodolite/electronic distance measurement device. Based on conversations with other surveyors, Wild is probably slightly better in overall quality, primarily in service life.and long-term compatibility of equipment models. The data collector is the link between the instrument and the computer. The Lietz and Wild collectors are dedicated units matched to their respective manufacturer's instruments. The Topcon Propac is a combination of an HP -71 hand-held computer and Topcon field case. The proposed unit includes Topcon and Maptech software. The dedicated units have an advantage in that they can take full advantage of the instrument's features. The software includes the necessary data transfer, coordinate geometry, p otting and miscellaneous surveying programs. The Maptech, Wild, and Lewis & Lewis programs all run on MS-DOS (IBM compatible) microcomputers. The PacSoft and Site Comp 4 programs run on Hewlett-Packard Engineering Workstations. The City does not have one of these computers, however, the proposals include the necessary "cards" to run the software on the Engineering Division's Hewlett-Packard Vectra (MS-DOS, IBM compatible) microcomputer. Wild, PacSoft and Site Comp 4 have the most advanced features, particularly for plotting topography. To be comparable, Maptech and Lewis & Lewis would require the addition of "AutoCAD", another generic computer drafting program. This program costs approximately $3,000.00 with the necessary interface program. The Wild software does not include contouring and earth work modules. Contouring will be available in December 1987 and earth work in mid -.988. CELECTR2/TXTW.02M November 11, 1987 City Council November 18, 1987 Wage 3 `staff recommends purchase of the Wild system. We feel it is worth the marginal additional cost and will be the best system to fulfill our needs. Some of the reasons are: ° Single Vendor - Wild Company and their representative, Naselbach Surveying, can respond to questions on the entire system. There are no compatibility or interface problems. ° Software Operation - The software was clear, easy to operate, and handled errors well. No additional processors are required as with PacSoft and Site Comp 4. ° Software Copy Protection - The Wild software can be installed on multiple computers, use isunited to one by a "key" disc. Maptech allowed only one installation. The key disk system is more flexible in our situation. Funding in the amount of $21,700 for this purchase was provided in the 1987/88 Budget. The source consisted of a combination of street (TDA, 30%), storm drain (30%), sewer (20%), and water (20%) funds. In the preparation of the budget request nearly a year ago, primary attention was given to the equipment since software changes rapidly. As a consequence, the amount estimated for software is insufficient. The software will be initially used for design of the storm drain basins and various parks projects requiring extensive topographic surveying. This software could be charged to the master storm drain fund. e t Ronsko Works Director JLR/RCP/ma cc: Vendors CELECTR2/TXTW.02M November 11, 1987