The URL can be used to link to this page

Home My WebLink AboutAgenda Report - November 18, 1981 (27),, ,. s...- �.:sti ^tsi'`.'�, .tr� 5...-_.,,,$3.2x�'�-+� _ �?4 �rK,,= <�'_,:".'waa . �. � �. • s:3'c..: ...:.. r��r, � .,. 3a�_° _ COUNCIL AUTHOR- IZES LEASE PURCHASE OF WORD PROCESS- ING EQUIPMENT Following review of a report prepared by City Clerk Alice Reimche and Sharon Blaufus, Administrative Assistant, Public Works and Council discussion, Councii authorized the lease/purchase of the following IBM Word Processing Equipment for bath the Administrative Offices and Community Development/ Public Works Offices on motion of Councilman F;ughes, Katnich second. 224,000 Character Memory $4,210.00 Screen 365.00 96 Character Keyboard 320.00 Dual 2 -d Diskette Unit 3,300.00 40 Character per second printer 3.875.00 Sheet Feeder Z. 000. 00 Printer Cable 30.00 14,.100.00 Text Pack 3 $25. 00 per month to rent or 1 tirne charge $725.00 Further, Council in this action, increased Revenue sharing appropriations for this Word Processing equipment from $20, 000 to $31, 500. 00 MA •'Y K S .'• � t. ..gip ,�,jnTJ6 LR'�. ;� 5 r, vh y Zaft UNCIL CO11 MUNICATI i TO-. no" CITY COUNC14 DATE NO. FROM: THE CITY MANAGWS afm November 16, 1981 SUBJECT: Lease/Purchase of Word Processing Equipment RECOMMENDED ACTION That the City Council authorize the lease/purchase of the following IBM Word Processing Equipment. UNIT AS LISTED BELOW FOR BOTH ADMINISTRATIVE OFFICE AND COMMIUNITY DEVELOPMENT/ PUBLIC WORKS 224,000 Character Memory Screen 96 Character Keyboard Dual 2-d Diskette Unit 40 Character Per Second Printer Sheet Feeder Printer Cable $ 4210.00 365.00 320.00 3300.00 3875.00 2000.00 30.00 $14100.00 Text Pack 3 $25.00 per month to rent or 1 time charge - $725.00 IBM will finance the purchase of the Displaywriter for up to 60 months at an A.P.R. of 10.75% with a "Fiscal Year Out". A 10% down payment is required. Local governments across the country are trapped in a cost/revenue squeeze. The office is an area where local government can make significant savings during the 1980's. Automation and new technology for the office are the keys to increasing productivity. Over the past several months Sharon Blaufus and I have made an indepth study of the applicability and cost effectiveness of Word'Processing in our individual operations (i.e. Administrative Offices and the Cot nunity Development and Public Works functions). We are convinced that Word Pro- cessing is a viable and cost effective means of increasing productivity, efficiency and accuracy in our offices. inventories of immediate application for our various functions are attached. It is our belief that if funds are appropriated as we become better acquainted with the equipment operation potential that additional applications will be realized. With the loss of CETA employees, we find we are not able to keep up with work loads at present staffing• levels. We sincerely believe that this type of equipment will aide in alleviating this situation. For all the reasons heretofore set forth and as outlined in earlier presenta- tions, demonstrations and information provided, we would ask that the City Council authorizes the lease/purchase of the Word Processing equipment as outlined above. ALICE M. REINCHE S�RON BLAUFUS City Clerk Administrative Assistant Public Works JUSTIFICATION PROPOSAL IBM DISPTATAUTER ADMINISTRATION PUALM NORKS AND MISC. DEPTS. Budget Documents Annual 0 6 M Budget Requests Bid Invitations Supplemental Budget Requests Public Hearing Notices Capital Improvement Program Agendas Rough Drafts Short Minutes Department Annual Report '. Council Minutes Fiing Specifications for C.I.P. Projects, Equipment and Materials M Lists and Labels Numerous Council Communications Where Only the Dates Resolutions and Names Change Ordinances Progress Payments Various Annexation Documents Mailing Lists and Labels Various Assessment District Documents Letters of Transmittal Various Elections Documents Punch List Letters Campaign Disclosure Information Stop Notices Correspondence Conflict of Interest Information Subdivision & Development Agreements Legal Publications Electrical Agreements Lists of Various Boards and Commissions Sanitary -Sewer Reimbursement Agreements SWtandEasement vacation Notices, Postings and Orders water Main Extension Reimbursement Agreements ories Standard Letters Which Must be Forwarded to Banks, Bonding Agreement/Contracts Companies and Subdividers Council Communications Traffic Reports and Investigations Fee Schedule Updating Ordinance Revisions Class Specifications Material Inventories Employees Manuals E.I.R.'s Job Flyers General Plan V,pdates Memorandas of Understanding Agendas Payroll Information Equipment Inventories Claims Information Public Hearings Monthly and Quarterly Billing JUSTIFICATION PROPOSAL, IBM DISPLAYWRITER ADMINISTRATION PUBLIC WORKS AM MISC. DEM - ;!Budget Documents Annual 0 b M Budget Requests Aid invitations Supplemental Budget Requests ..Public Hearing Notices Capital Improvement Program Agendas Rough Drafts 'Short Minutes Department Annual Report Fordki Council Minutes Specifications for C.I.P. Projects, Equipment and Materially;- Mlwng Lists and Labels Numerous Council Communications Where Only the Dates Resolutions and Names Change ,Ordinances Progress Payments :';Various Annexation Documents Mailing Lists and Labels :Various Assessment District Documents Letters of Transmittal IC ;Various Elections Documents Punch List Letters ';Ca�aipaign Disclosure Information Stop Notices Correspondence Conflict of Interest Information Subdivision i Development Agreements Legal Publications Electrical Agreements Lists -of Various Boards and Commissions Sanitary -Sewer Reimbursement Agreements I .',. and Easement vacation Notices, Postings and Orders Water Main Extension Reimbursement Agreements .r . tories Standard Letters Which Must be Forwarded to Banks, Bonding_ °Rgeesnent/Contracts Companies and Subdividers Traffic Reports and -Investigations - Council Communications t} Fee Sehdlule Updating Ordinance Revisions f. ':ClassSF*cifications Material Inventories - x,r • l r: ,t4aployees' Manuals s r=; Oj1FlyeiCs General Plan Updates 0.randaa of tinderstandinq Agendas rayzail Infoxmation Equipment Inventories n �P r R' Public Hearings, �tsns Information( .- `'' ` Monthly and Quarterly Billinq:. _� JUSTIFICATION PROPOSAL 7 IBM DISPLAYWRITER - Page 2 . _; •t APPLICATION «> ADMINISTRATION PUBLIC WORKS AND MISC. DEPTS. Grant Applications and Inquiry Letters Policy Manual Safety Manual Job Specifications Recruitment -Bulletins for Part -Time Positions j i l ti t F k t ihi ? Y" fx '.r •-