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HomeMy WebLinkAboutAgenda Report - November 7, 2012 C-08AGENDA ITEM C 4 CITY OF LODI ,. COUNCIL COMMUNICATION AGENDA TITLE: Adopt ResolutionsAuthorizing the Lodi Police Departmentto Participate in a Selective Traffic Enforcement Program Grant and Traffic Initiative Grant Funded by the Office of Traffic Safety and Appropriating Funds ($182,750) MEETING DATE: PREPARED BY: November 7,2012 Chief of Police RECOMMENDED ACTION: Adopt resolutions authorizing the Lodi Police Department to participate in a Selective Traffic Enforcement Program Grant and Traffic Initiative Grant funded by the Office of Traffic Safety and appropriating funds ($182,750). BACKGROUND INFORMATION: Lodi has a significant problem with alcohol and speed -related fatal and injury collisions, includingthose involving pedestrians, bicyclists, hit-and-run drivers, and motorcyclists. Statistics from the State Office of Traffic Safety (OTS) bear this out. By adopting these resolutions,the Police Departmentwill be eligible to receive $182,750 in grant funding from the OTS to develop and implement a comprehensive traffic safety enforcement program to reduce fatal and injury collisionswhere the primary collision factor is driving underthe influence (DUI) or speed. The projectwill also work to reduce motorcycle involved fatal and injury collisions as well as bicycle/pedestrian involved collisions. The OTS develops rankings based on the Statewide Integrated Traffic Records System data for collisions reported by agencies other than the California Highway Patrol. The most recent available rankings are for 2010. Lodi is one of 103 California municipalities in the 50,000 -to -100,000 population category. According to the 2010 OTS rankings, with one representing the highest numberof victims/collisions and 103the lowest, Lodi ranked 37th in total fatal and injury collisions. In addition, the City was 38th in alcohol - involved collisions, 74th in drivers ages 21 to 34 who had been drinking, 58th in motorcycle collisions, 23rd in nighttime collisions (9 p.m. to 3 a.m.), 14th in hit -and -runs, 22"' in collisions involving pedestrians, 1& in collisions involving pedestrians under 15 years of age, and 33rd in collisions involving bicyclists. Lodi Police Officers made 244 DUI arrests in 2010, ranking 66th out of 103 municipalities. Only 21 municipalities in our category had more arrests. These figures represent an improvement over the previous year, when Lodi ranked 35th in total fatal and injury collisions, and 11th in collisions involving driver's ages 21 to 34 that had been drinking. In addition, our officers made 270 driving-under-the-influencearrests between January 1, 2011 and September 29, 2011, compared to 239 in the same period in 2010. APPROVED: !� Konradt Bartlam, City Manager Adopt Resolution Authorizing the Lodi Police Departmentto Participate in a Selective Traffic Enforcement Program Grant Funded by the Office of Traffic Safety and Appropriating Funds ($90,000) November 7,2012 Page Two To address DUI, the Police Department will deploy existing officers on weekend and holiday evenings for DUI saturation enforcement and will conduct 12 DUI checkpoints during the grant period. The grant includes motorcycle saturation enforcement, bicycle/pedestrian enforcement as well general traffic safety enforcement. To address hit-and-run collisions, the Police Departmentwill conduct driver's license checkpoints at all DUI checkpoints. With Council approval, the City of Lodi and State of California OTS will enter into an agreement that provides $182,750 to the City to fund enhanced enforcement, grant required training, and the purchase of related materials and equipment. . FISCAL IMPACT: This grant will allow the City to conduct needed education and enforcement without using General Fund dollars. FUNDING AVAILABLE: 2012/2013 DUI Selective Traffic Enforcement Program Grant (236018) 2012/2013 DUI Enforcement and Awareness Grant (236018) Jordan Ayers Deputy City Manager/Internal Servi6es Director dZ44LU Mark Helms Chief of Police MH/CJ/pit Prepared by: Sergeant David Griffin cc: CityAttomey State of California —Office of Traffic Safety GRANT AGREEMENT -Page 1 OTS -38 (Rev 7/12) 2. NAME OF APPLICANT AGENCY City of Lodi 3. AGENCY UNIT TO HANDLE GRANT � Y \ GRANTNUMBER PT1357 4. GRANT PERIOD From: 10/1/2012 To: 9/30/2013 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $90,000.00 The parties agree to comply with the terms and conditions of the following which are by this reference made a part ofthe Agreement: • Page 2 (OTS -38a) • Schedule C (OTS-38g)—QuarterlyEvaluation Data Form • Schedule A (OTS -38h) —Problem Statement, Goals and (if applicable) Objectives and Method of Procedure • Exhibit A — Federal Certifications and Assurances • Schedule B (OTS -38d) —Detailed Budget Estimate and • Exhibit B * OTS Grant Program Manual Sub -Budget Estimate (if applicable) • ScheduleB-1 (OTS-380—BudgetNarrative and Sub - Budget Narrative (if applicable) *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at: www.ots.ca.vov/Grants//Grant Administration/Program ManuaI.asD. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly APPROVAL. SIGNATURES A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME: Chris Jacobson PHONE: 209-333-5517 NAME: Konradt Bartlam PHONE: 209-333-6700 TITLE: Police Lieutenant FAX: 209-333-6792 TITLE: City Manager FAx: 209-333-6807 ADDRESS: 215 W. Elm Street ADDRESS: 221 W. Pine Street Lodi, CA 95240 Lodi, CA 95240 E-NIAw. cjacobson@pd.lodi.gov C. FISCAL OR ACCOUNTING OFFICIAL I D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Ruby Paiste PHONE: 209-333-2591 NAME: Finance Department TITLE: Finance Manager FAx: 209-333-6795 ADDREss: 310 W. Elm Street Lodi, CA 95240 E-MAIL: rpaiste@lodi.gov Yz - 4'9 � /0-5-r-'7 z Signature) (Date) ADDRESS: 310 W. Elm Street Lodi, CA 95240 GRANTS MADE EASY — STEP (Overtime) SCHEDULE A Grant No. PT1357 Page 1 In 2010, California's traffic fatalities decreased 11.9 percent (3,081 vs. 2,715) —reaching their lowest level since the federal government began recording traffic fatalities in 1975. California 2009 Mileage Death Rate 'MDR) — fatalities per 100 million miles traveled is 0.95, and marks the first time California has been below 1.0. California is much better than the national 1.14 MDR. Although the fatality rates have dropped for four consecutive years (2007-2010), total fatalities are projected to be up 3.5% in 2011. k1cohol-impaired driving fatalities (fatalities in crashes involving a driver or motorcycle rider (operator) with a )lood alcohol concentration (BAC) of 0.08 grams per deciliter (g/dL) or greater) dropped by 14.4 percent from )24 in 2009 to 791 in 2010. The 2010 figure is the lowest DUI death total ever. As a percent of total fatalities, ticohol-impaired fatalities decreased from 30 percent in 2009 to 29 percent in 2010. Unfortunately, this numbex kas remained virtually unchanged in the past five years and DUI arrests have dropped in 2010 to 195,879 as ;ompared to 208,531 in 2009. The 2010 DUI arrest figure represents more DUI arrests than any year between 997-2005. `orthe second year in row, OTS commissioned cm observational survey of cell phone use by drivers within the tate, looking for hand-held and hands-free talking as well as texting and other use of mobile devices while riving. The overall rate was 10.8 percent of drivers on the road using cell phones at any given daylight time, up `om 7.3 percent in 2012. Although observed cell phone use increases were seen across all age groups, 16 to 25 ear olds showed a dramatic rise, doubling from 9 percent to 18 percent. he problem of drugged driving continues to rise. Based on data from the National Highway Traffic Safety administration, 30 percent of all drivers who were killed in motor vehicle crashes in California in 2010 tested D sitive for legal and/or illegal drugs, a percentage that has been increasing since 2006. [otorcycle fatalities decreased 10.7percent from 394 in 2009 to 352 in 2010, but projections indicated over )0 motorcyclists were killed in 2011. OTS -38b (Rev. 8/12) GRANTS MADE EASY — STEP (Overtime) SCHEDULE A Grant No. PT1357 Page 2 GRANT DESCRIPTION Primary Collision Factor: Over the years, approximately 60 to75 percent of fatal and injury -combined collisions involved various Primary Collision Factors (PCF) such as, DUI, speed, right-of-way, traffic signals and signs, pedestrian violations, and improper turning. FLImnroner Turning 1512M21,764 2. Driving Under the Influence 4701 12,47 4. Traffic Signals & Signs 362 5,460 5. Right of Way 16 24,897 Total 1.905 113.597 Total Fatal and Injury Collisions 162,5691 Jsing local data (not OTS Rankings or SWITRS), complete the table below. Collision Type 2009 2010 2011 Collisions Victims Collisions Victims Collisions Victims atal 1 1 2 2 1 1 1' 156 202 193 253 241 320 Fatal In'ur Killed In"ured Fatal injury Killed Inured Fatal Injur Killed Injured .lcoholInvolved 0 18 0 25 1 23 1 26 0 24 0 30 It & Run. 0 14 0 21 0 29 0 33 0 18 0 34 ighttime 1 20 1 30 0 26 0 29 1 22 1 34 100-0259 hours) Top 3 Primary Collision Factors Fatal Injury Killed Injured 1 22350 CVC -Speed 1 39 1 967 1 22107 CVC -Unsafe Turning Movement 0 8 0 3 [21801(a) CVC -Left Turn or U-turn t 10 f 14 0 119 OTS -38b (Rev. 8/12) GRANTS MADE EASY — STEP (Overtime) SCHEDULE A Grant No. PT1357 Page 3 191111y.112 111 N W1' O1►1 OFFICE OF TRAFFIC SAFETY - 2010 RANKINGS The OTS Rankings provide individual cities a way to compare their city's traffic safety statistics to those of other cities with similar -sized populations. Cities can use these comparisons to see what traffic safety areas they may have problems in and which they were doing well in. Identifying emerging or on-going traffic safety problem areas help cities plan how to combat the problems. It should be noted that OTS rankings are only indicators of potential problems; there are many factors that may either understate or overstate a citylcountyranking that must be evaluated based on local circumstances. The OTS Rankings are determined by the following: (1) Victim and collision data for the rankings is taken from the latest available California Highway Patrol (CHP) Statewide Integrated Traffic Records System (SWITRS) data; (2) Victim and collision rankings are based on rates of victims killed and injured or fatal and injury collisions per "1,000 daily -vehicle - miles -of -travel" (Caltrans data) and per "1,000 average population" (Department of Finance data) figures. This more accurately ensures proper weighting and comparisons when populations and daily vehicle miles traveled vary; (3) DUI arrest totals and rankings are calculated for cities only and are based on rates of non -CHP DUI arrests (Departmentof Justice data). This is so that localjurisdictions can see how their own efforts are working; and (4) Counties are assigned statewide rankings, while cities are assigned population group rankings. NOTE: City rankings are for incorporated cities only. County Rankings include all roads —state, county and local —and ill jurisdictions —CHP, Sheriff, and Police. AGENCY NCIC COUNTY GROUP POPULATION (AVG) DVMT Lodi 3902 SAN JOAQUIN COUNTY C 62,284 524,033 VICTIMS RANKING BY RANKING BY KILLED AND DAILY VEHICLE AVERAGE TYPE OF COLLISION INJURED MILES TRAVELEDPOPULATION Total Fatal and 255 31/103 37/103 Alcohol 27 31/103 38/103 HBD Driver 3 321103 38/103 BBD Driver 21- 4 661103 741103 Motorcyclists 7 481103 58/103 Pedestrians 24 201103 22/103 Pedestrians 8 91103 101103 Pedestrians 2 361103 431103 Bicyclists 24 261103 331103 Bicyclists 2 631103 701103 Composite 271103 321103 COLLISIONS Speed 34 46/103 55/103 Nighttime 26 171103 23/103 Hit and 29 9/103 7/103 DUI ARRESTS 244 0.65 % 661103 OTS -38b (Rev. 8/12) GRANTS MADE EASY — STEP (Overtime) SCHEDULE A Grant No. PT1357 Page 4 1. To reduce the number of persons killed in traffic collisions. 2. To reduce the number of persons injured in traffic collisions. 3. To reduce the number of persons killed in alcohol -involved collisions. 4. To reduce the number of persons injured in alcohol -involved collisions 5. To reduce the number of persons killed in drug -involved collisions. 6. To reduce the number of persons injured in drug -involved collisions. 7. To reduce the number of motorcyclists killed in traffic collisions. S. To reduce the number of motorcyclists injured in traffic collisions. ). To reduce the number of motorcyclists killed in alcohol -involved collisions. 10. To reduce the number of motorcyclists injured in alcohol -involved collisions. 11. To reduce hit & run fatal collisions. L2 To reduce hit & rm injury collisions. 13. To reduce nighttime (2100 — 0259 hours) fatal collisions. 14. To reduce nighttime (2100 — 0259 hours) injury collisions. iRANT OBJECTIVES . To issue a press release announcing the kick-off of the grant by November 15 of the first grant year. The press releases and media advisories, alerts, and materials should be emailed to the OTS Public Information Officer at pio&,ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. . To include, when appropriate, that an at fault driver was suspected of or was in fact drug impaired (if possible not the drug involved, e.g., marijuana, prescription drugs, etc.) when reporting to the media the details from a crash or crash investigation. To send all grant -related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PIO) at piogots. ca. gov, with a copy to your OTS Coordinator. If an OTS template -based press release is used, the OTS PTO and Coordinator should be copied when the release is distributed to the press. If an OTS template is not used, or is substantially changed a draft press release should first be sent to the OTS PIO for approval. Drafts should be sent for approval as early as possible to ensure adequate turn -around time. Optimum lead time would be 10-20 days prior to the operation. Media communications reporting the results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS PIO and Coordinator when OTS -38b (Rev. 8/12) GRANTS MADE EASY — STEP (Overtime) SCHEDULE A Grant No. PT1357 Page 5 the release is distributed to the press. Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media coverage and to report the results. 1. To use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. i. To issue a press release prior to each motorcycle safety enforcement operation to raise awareness about motorcycle safety in general and to draw attention to the motorcycle safety enforcement operations. If you (grantee) choose not to use the OTS template, the press releases and media advisories, alerts, and materials should be emailed to the OTS Public Information Officer at pionots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. ►. To email the OTS Public Information Officer at pio(aD_ots.ca.gov, and copy your OTS Coordinator, at least 30 days in advance a short description of any significant grant related traffic safety event or program so that OTS has enough notice to arrange for attendance and/or participation in the event. To submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.), which is meant for general public use, to the OTS Public Information Officer at piokots.ca.og_v, and copied to your OTS Coordinator, for approval 14 days prior to the production or duplication. To include the OTS logo, space permitting, on grant funded print materials; consult your OTS Coordinator for specifics relating to this grant. To develop and maintain a "Hot Sheet" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions by December 31 of the first grant year. Updated Hot Sheets should be distributed to patrol and traffic officers every three to four weeks. D. To conduct Standardized Field Sobriety Testing (SFST) training for 2 officers by January 31. 1. To send 2 law enforcement personnel to the NHTSA "Advanced Roadside Impaired Driving Enforcement" (ARIDE) 16 hour POST-Certifiedtraining by January 31. 2. To send 1 law enforcement personnel to the IACP-certified Drug Recognition Expert (DRE) training program by March 31. 3. To submit (not required but encouraged by OTS) a California Law Enforcement Challenge application to CHP accordingto instructions on the CHP website http://www.chp.ca.gov/features/clec,html and submit a copy of the application to CHP and the Office of Traffic Safety by the last Friday of March. E. To conduct 32 DUI Saturation Patrols. i- To conduct 5 highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or collisions resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning and other primary collision factor violations by motorcyclists and other drivers. OTS -38b (Rev. 8/12) GRANTS MADE EASY —STEP (Overtime) SCHEDULE A Grant No. PTI 357 Page 6 16. To conduct 2 Bicycle/Pedestrian Safety Operations. 17. To participate in the National Distracted Driving Awareness Month in April. 18 . To participate in the statewide Click It or Ticket mobilization period in May. L9. To conduct 12 Traffic Enforcement operation(s), including but not limited to, primary collision factor violations. '.0. To collaborate with the county's "Avoid DUI Coalition" by: participating in all planning and scheduling meetings and MADD/Avoid DUI Seminars; providing your county Avoid Coordinator (Host) with your agency's schedule of operations that occur during any Avoid operational campaign period; and reporting daily, during holiday Avoid efforts, to the county Avoid Coordinator your agency's DUI arrests & DUI fatality information for the Avoid media campaign. NOTE: Nothing in this "agreement"shall be interpreted as a requirement,formal or informal, that particularpolice of issue a specified orpredetermined number of citations inpursuance of the goals and objectives hereunder. METHOD (Vt Quarter of the Grant Year) • The police department will develop operational plans to implement the "best practice" strategies outlined in the objectives section. • A draft news release will be submitted to OTS to announce the grant program. • All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this quarter. • In order to develop the "Hot Sheets", research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP program will be accomplished by deploying personnel at high collision locations. lase 2 — Community Awareness (Throughout Grant Period) • The police department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. OTS -38b (Rev. 8/12) GRANTS MADE EASY —STEP (Overtime) SCHEDULE A Grant No. PTI 357 Page 7 (Throughout Grant Period) • The police department will submit a Quarterly Performance Report (QPR) and a separate quarterly Schedule C within 30 days following each calendar quarter. • The final QPR, Schedule C, Claim and Executive Summary are due to OTS 30 days following the end of the grant period. • Reports shall be completed and submitted in accordance with OTS requirements specified in the Grant Program Manual. METHOD Jsing the data compiled during the grant, the Grant Director will prepare the Executive Summary to accompany he final QPR. The Executive Summary will: (1) briefly state the original problem; (2) specify the most ignificant goals and objectives; (3) highlight the most significant activities that contributedto the success of the irogram and the strategies used to accomplish the goals; and (4) describe the program's accomplishments as hey relate to the goals and objectives. LDMMSTRA' 'his program has full support of the City of Lodi. Every effort will be made to continue the activities after the rant conclusion. OTS -38b (Rev. 8/12) OTS -38d (Rev. 6/12) SCHEDULE B As of 10/01/12 DETAILED BUDGET ESTIMATE GRANT NO. PT1357 FUND NUMBER CATALOG NUMBER (CFDA) FUND DESCRIPTION OFFENDERS FOR DRIVING WHILE 164AL 20.608 INTOXICATED STATE/COMMUNITY HIGHWAY 402PT 20.600 SAFETY FISCAL YEAR ESTIMATES TOTAL COST COST CATEGORY TO GRANT FY -1 CFDA 10/1/12 thru A PERSONNELCOSTS 9/30/12 Positions and Salaries vertime DUI Saturations 20.608 $ 18,944.00 $ 18,944.00 Benefits@5.45% 20.608 $ 1,032.00 $ 1,032.00 Traffic Enforcement Operations 20.600 $ 18,000.00 $ 18,000.00 Motorcycle Operations 20.600 $ 3,000.00 $ 3,000.00 Bicycle/Pedestrian Enforcement Operations 20.600 $ 5,488.00 $ 5,488.00 Benefits@5.45% 20.600 $ 1,444.00 $ 1,444.00 $ 47,908.00 In -State 20.600 $ 3,192.00 $ 3,192.00 Out -of -State $ Category Sub -Total $ 3,192.00 $ 3,192.00 C. CONTRACTUAL SERVICES Category Sub -Total $ - $ - D. EQUIPMENT Changeable Message Sign Trailer 20.600 $ 16,000.00 $ 16,000.00 Category Sub -Total $ 16,000.00 $ 16,000.00 E. OTHER DIRECT COSTS Lidar Devices 20.600 $ 14,600.00 $ 14,600.00 Motorcycle Radar Devices 20.600 $ 8,300.00 $ 8,300.00 Category Sub -Total $ 22,900.00 $ 22,900.00 F. INDIRECT COSTS Category Sub -Total $ - $ - GRANT TOTALI Is 90,000.001 1 Is 90,000.00 SCHEDULE B-1 GRANT No. PT1357 BUDGET NARRATIVE Page 1 PERSONNEL COSTS Overtime Overtime for grant funded law enforcement operations may be conducted by personnel such as a Lieutenant, Sergeant, Corporal, Deputy, Officer, Community Services Officer, Dispatcher, etc., depending on the titles used by the agency and the grantees overtime policy. Personnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range of $30.70/hour to $80.21/hour. Overtime reimbursement (OT hourly rate and benefit) will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified. Workers Compensation 4.009' Medicare 1459' Total Benefit Rate 5.459' GRAVEL EXPENSE Costs are include for appropriate staff to attend conferences and training events supporting ne grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the Governors Highway Safety Association annual meeting. All conferences, seminars or training not specifically identified in the SCHBI budget, must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for mealsprovided at conferences when registration fees arepaid with OTSgrantfunds. _ONTRACTUAL SERVICES None :QUIPMENT 1 Changeable Message Sign Trailer with Radar- fully equipped changeable message sign trailer(s) with a radar device and digital display is portable and fully programmable and will determine and display the speed of vehicles or post traffic safety information and messages during OTS funded operations. )THER DIRECT CJOlSUS 4 Lidar Devices — light detection and ranging device used to measure the speed of motor vehicles. This device will be used for speed enforcement. 2 Motorcycle Mounted Radar Devices —Mounted radar device with digital display that measures the speed of motor vehicles for speed enforcement. OTS -38f (Rev. 7/12) SCHEDULE $-1 GRAvTNo. PT1357 BUDGET NARRATIVE Page 2 None There will be no program income generated from this grant. OTS -38f (Rev. 7/12) CALIFORNIA QFFICT.of TR -AFFIL SAFELY EXHIBITA CERTIFICKrIONSAND ASSURANCES Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to civil or criminal penaltiesand/or place the State in a high risk grantee status in accordance with 49 CFR 518.12. The officials named on the Grant Agreement, certify by way of signature on the Grant Agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: • 23 U.S.C. Chapter4 - Highway Safety Act of 1966, as amended • 49 CFR Part 18- Uniform Administrative Requirementsfor Grantsand Cooperative Agreementsto State and Local Governments • 23 CFR Chapter 11 - (551200,1205,1206,1250,1251, & 1252) Regulationsgoverning highway safety programs • NHTSA Order 462-6C - Matching Rates for State and Community Highway Safety Programs • HighwaySafety Grant Funding Policyfor Field -Administered Grants Certifications and Assurances The Grantee Agency will implement activities in support of national highway safety goals to reduce motor vehicle related fatalities that also reflect the primary data -related crash factors within the State as identified by the State highway safety planning process, including: • National law enforcement mobilizations, • Sustained enforcement of statutes addressing impaired driving, occupant protection, and driving in excess of posted speed limits, • An annual statewide safety belt use survey in accordance with criteria established by the Secretaryfor the measurement of State safety belt use rates to ensure that the measurements are accurate and representative, • Developmentof statewide data systems to provide timely and effective data analysis to support allocation of highwaysafety resources. The Grantee Agency shall actively encourage all relevant law enforcement personnel in the State to follow the guidelines established for vehicular pursuits issued by the International Association of Chiefs of Police that are currently in effect. (23 USC 402 (b) (1) (E) Other Federal Requirements Cash disbursements and balances will be reported in a timely manner as required by NHTSA. (49 CFR 18.21) The same standards of timing and amount, including the reporting of cash disbursement and balances, apply to grantees as they do the State. (49 CFR 18.41) Failure to adhere to these provisions may result in the termination of State drawdown privileges. Equipment acquired underthis Grant Agreement for use in highwaysafety program areas shall be used and kept in operation for highwaysafety purposes bythe Grantee Agency; orthe State, byformal agreementwith appropriate 1 1 Certifications and Assurances (Rev. 6/12) CALIFORNIA QFFIW�-FEW TRAFFIC SAFETY EXHIBITA CERIIFICXnONSAND ASSURANCES officialsof a political subdivision or State agency, shall cause such equipment to be used and kept in operation for highway safety purposes (23 CFR 1200.21); The Grantee Agency will comply with all applicable State procurement procedures and will maintain a financial management system that complieswith the minimum requirements of 49 CFR 18.20; Federal FundingAccountability and Transparency Act The Statewill comply with FFATA guidance, OMB Guidance on FFATASubaward and Executive Compensation Reporting, August 27,2010, (https://www.fsrs.gov/documents/OM B_Guidance_on_FFATA_Subaward_and_Executive_Compensation_Reporting_08 272010.pdf) by reporting to FSRS.gov for each sub -grant awarded: • Name of the entity receiving the award; • Amount of the award; • Information on the award including transaction type, funding agency, the North American Industry Classification System code or Catalog of Federal Domestic Assistance number (where applicable), program source; • Locationof the entity receivingthe award and the primary location of performance underthe award, including the city, State, congressional district, and country;, and an award title descriptive of the purpose of each funding action; • A unique identifier (DUNS); • The names and total compensation of the five most highly compensated officers of the entity if-- of the entity receivingthe award and of the parent entity of the recipient, should the entity be owned by another entity; (i) the entity in the precedingfiscal year received— (I)B0 percent or more of its annual gross revenues in Federal awards; and(II) $25,000,000 or more in annual gross revenuesfrom Federal awards; and(ii) the public does not have access to information about the compensation of the senior executives of the entity through periodic reports filed undersection 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986; • Other relevant information specified by OMB guidance. The Grantee Agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)which prohibits discrimination on the basis of race, color or national origin (and49 CFR Part 21); (b)Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of se)q (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 5794) and the Americans with Disabilities Act of 1990 (42 USC§ 12101, et seq. PL 101-336), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f)the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse and alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h)Title VIII of the Civil Rights 2 1 Certifications and Assurances (Rev. 6/12) CAUFORMEA QFf:I.C15 QF TRAFFIC SAFETY EXHIBIT A CERTIFICATIONS AND ASSURANCES Act of 1968 (42 U.S.C. §§ 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; The Civil Rights Restoration Act of 1987, which providesthat any portion of a state or local entity receivingfederal funds will obligate al I programs or activities of that entity to comply with these civil rights laws; and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. The Drug-free Workplace Act of 1988 (41 U.S.C. 702;): The Grantee Agency will provide a drug-free workplace by: a. Publishinga statement notifying employeesthat the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about: 1. The dangers of drug abuse in the workplace. 2. The grantee's policy of maintaining a drug-free workplace. 3. Any available drug counseling, rehabilitation, and employee assistance programs. 4. The penalties that maybe imposed upon employees for drug violations occurring in the workplace. c. Making it a requirement that each employee engaged in the performance of the grant be given a coPY of the statement required by paragraph (a). d. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: 1. Abide by the terms of the statement. 2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. e. Notifying the agency within ten days after receiving notice under subparagraph (d) (2)from an employee or otherwise receivingactual notice of such conviction. f. Taking one of the following actions, within 30 days of receiving notice under subparagraph (d) (2), with respect to any employee who is so convicted: 1. Taking appropriate personnel action against such an employee, up to and including termination. 2. Requiringsuch employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by Federal, State, or local health, law enforcement, or other appropriate agency. g. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f) above. 3 1 Certifications and Assurances (Rev. 6/12) CALIFORNIA OETIC , of TRAFFIC $AFETY EXHIBIT A CERTIFICATIONSAND ASSURANCES BuyAmerica Act The Grantee Agency will comply with the provisions of the Buy America Act (49 U.S.C. 5323(j)) which contains the following requirements: Only steel, iron and manufactured products produced in the United States may be purchasedwith Federal funds unless the Secretaryof Transportation determines that such domestic purchaseswould be inconsistent with the public interest; that such materialsare not reasonably available and of a satisfactory quality; or that inclusion of domestic materialswill increase the cost of the overall project contract by more than 25 percent. Clearjustification for the purchase of non- domestic items must be in the form of a waiver request submitted to and approved by the Secretaryof Transportation. Political Activity (Hatch Act) The Grantee Agency will comply, as applicable, with the provisions of the Hatch Act (5 U.S.C. §§ 1501-1508and 7324- 7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Certification Regarding Federal Lobbying Certification for Contracts, Grants, Loans, and Cooperative Agreements The Grantee Agency official certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencingor attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connectionwith the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The Grantee Agency official shall require that the language of this certification be included in the award documentsfor all sub -award a t all tiers (includingsub-contracts, sub -grants, and contracts under grant, loans, and cooperative agreements) and that all sub -recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliancewas placed when this transaction was made or entered into. Submission of this certification is a prerequisitefor making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not lessthan $10,000 and not more than $100,000 for each such failure. 4 1 Certifications and Assurances (Rev. 6/12) CALIFORNIA O.FMCF, of TRAFFIC SAFETY EXHIBIT A CERTIFICATIONSAND ASSURANCES Restriction on State lobbying None of the funds under this program will be used for any activity specifically designed to urge or influencea State or local legislatorto favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSAfunds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even ifsuch communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. Certification Regarding DebarmentAnd Suspension Instructionsfor Primary Certification By signing and submitting this Grant Agreement, the Grantee Agency official is providing the certification set out below. 2. The inability of a person to providethe certification required belowwill not necessarily result in denial of participation in this covered transaction. The Grantee Agency official shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the Grantee Agency official to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliancewas placed when the department or agency determined to enter into this transaction. If it is later determined that the Grantee Agency official knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 4. The Grantee Agency official shall provide immediate written notice to the department or agency to which this Grant Agreement is submitted if at anytime the Grantee Agency official learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may contact the department or agency to which this Grant Agreement is being submitted for assistance in obtaining a coPY of those regulations. 6. The Grantee Agency official agrees by submitting this Grant Agreement that, should the covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The Grantee Agency official further agrees by submitting this Grant Agreement that it will include the clause 5 1 Certifications and Assurances (Rev. 6/12) CALIFORNIA OFFICE, of TRAFFl.0 SAFETY EXHIBITA CERTIFICATIONS AND ASSURANCES titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-LowerTier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitationsfor lower tier covered transactions. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lowertier covered transaction that it is not proposed for debarment under48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knowsthat the certification is erroneous. A participant may decide the method and frequency by which it determinesthe eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non -procurement Programs. 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Exceptfor transactions authorized under paragraph6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part Q subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions: 1. The Grantee Agency official certifies to the best of its knowledge and belief, that its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; b. Have not within a three-year period preceding this Grant Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of record, makingfalse statements, or receivingstolen property; a Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local)with commission of any of the offenses enumerated in paragraph(1)(b) of this certification; and d. Have not within a three-year period precedingthis application/proposal had one or more pu bl ic transactions (Federal, State, or local) terminated for cause or default. 2. Where the Grantee Agency official is unable to certify to any of the Statements in this certification, such Grantee Agency official shall attach an explanation to this Grant Agreement. Instructions for Lower Tier Certification 6 1 Certifications and Assurances (Rev. 6/12) CALIFORNIA OFFIC9 w TRAFFIC SAFETY EXHIBIT A CERTIFICATIONSAND ASSURANCES 1. By signing and submitting this Grant Agreement, the prospective lower tier participant is providingthe certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placedwhen this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this Grant Agreement is submitted if a t any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaningsset out in the Definition and Coverage sections of 49 CFR Part 29. You may contactthe person to whom this Grant Agreement is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lowertier participant agrees by submitting this Grant Agreement that, should the proposed covered transaction be entered into, it shall not knowinglyenter into any lower tier covered transaction with a person who is proposed for debarment under48 CFR Part Q subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agencywith which this transaction originated. 6. The prospective lowertier participant further agrees by submitting this proposal that is itwill includethe clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion— LowerTier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lowertier covered transaction that it is not proposed for debarment under48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurementand Non -procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph of these instructions, if participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under48 CFR Part Q subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency 7 1 Certifications and Assurances (Rev. 6/12) CAMFORNIA C FFlC9 of TRAFFIC SAFETY, EXHIBITA CE13l1FICATIONSAND ASSURANCES with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion— lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this Grant Agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Grant Agreement. Policyto BanText MessagingWhile Driving In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, Grantee Agencies are encouraged to: 1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted driving including policies to ban text messagingwhiledriving- a. Company-owned or —rented vehicles, or Government-owned, leased or rented vehicles; or b. Privately -owned when on official Government business or when performing any work on or on behalf of the Government. 2. Conduct workplace safety initiatives in a manner commensurate with the size of the business, such as - a. Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and b. Education, awareness, and other outreach to employees about the safety risks associated with texting while driving. Environmental Impact The Grantee Agency official has reviewed the Grant Agreement and hereby declaresthat no significant environmental impactwill result from implementing this traffic safety program. If, undera future revision, this program will be modified in such a mannerthat a program would be instituted that could affect environmental quality to the extent that a review and statement would be necessary, this office is prepared to take the action necessaryto comply with the National Environmental PolicyAct of 1969 (42 USC 4321 et seq.) and the implementing regulations of the Council on Environmental Quality (40CFR Parts 1500-1517). 8 1 Certifications and Assurances (Rev. 6/12) 1, AA# 2. JV# requested adjustment. If you need more space, use an additional sheet and attach to this form. Designated funds will cover staff overtime to conduct DUI saturations, traffic enforcement operations, motorcycle operatioi and bicyleIpedestrian enforcement. and special enforcement operations. Grant funds are also allocated to cover the cost c grant mandated training for staff, new radar devices for the special enforcement, and will fund a changable message sign trailer. If Council has authorizedthe appropriation adjustment. complete the following: Meeting Date: PA No: Attach copy of resolutionto this form. Department Head Signature: Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation Final approval will be provided in electronic copy format r RTd G5 BUS. UNIT # ACCOUNT # ACCOUNT TITLE TO: Internal Services Dept. -Budget Division AMOUNT A. 236 3. FROM: lChief Mark Helms 1.5. DATE: Office of Traffic safety S ecial $ 4. DEPARTMENT/DIVISION: Police SOURCE OF requested adjustment. If you need more space, use an additional sheet and attach to this form. Designated funds will cover staff overtime to conduct DUI saturations, traffic enforcement operations, motorcycle operatioi and bicyleIpedestrian enforcement. and special enforcement operations. Grant funds are also allocated to cover the cost c grant mandated training for staff, new radar devices for the special enforcement, and will fund a changable message sign trailer. If Council has authorizedthe appropriation adjustment. complete the following: Meeting Date: PA No: Attach copy of resolutionto this form. Department Head Signature: Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation Final approval will be provided in electronic copy format r a - FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A. 236 236017 5604 Office of Traffic safety S ecial $ 9D,DOO.OD SOURCE OF Enforcement Grant FINANCING B. 236 236017 7102 Overtime and staff expenses $ 47,908.00 USE OF 236 236017 7718 Supplies and Equipment $ 38,900.00 FINANCING 236 236017 7358 Training $ 3,192.00 requested adjustment. If you need more space, use an additional sheet and attach to this form. Designated funds will cover staff overtime to conduct DUI saturations, traffic enforcement operations, motorcycle operatioi and bicyleIpedestrian enforcement. and special enforcement operations. Grant funds are also allocated to cover the cost c grant mandated training for staff, new radar devices for the special enforcement, and will fund a changable message sign trailer. If Council has authorizedthe appropriation adjustment. complete the following: Meeting Date: PA No: Attach copy of resolutionto this form. Department Head Signature: Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation Final approval will be provided in electronic copy format RESOLUTION NO. 2012-175 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE LODI POLICE DEPARTMENT TO PARTICIPATE IN A SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT FUNDED BY THE OFFICE OF TRAFFIC SAFETY AND APPROPRIATING FUNDS WHEREAS, the State of California Office of Traffic Safety statistics show the City of Lodi has a significant problem with alcohol- and speed -related fatal and injury collisions, including those involving pedestrians, bicyclists, hit-and-run drivers, and motorcyclists; and WHEREAS, the Lodi Police Department is eligible to receive a $90,000 grant from the Office of Traffic Safety to develop and implement a Comprehensive traffic safety enforcement program to reduce fatal and injury collisions where the primary collision factor is driving under the influence (DUI) or speed; and WHEREAS, this comprehensive traffic safety enforcement program will also work to develop and implement a comprehensive traffic safety enforcement program to reduce fatal and injury collisions where the primary collision factor is DUI or speed. The project will also work to reduce motorcycle involved fatal and injury collisions as well as bicycle/pedestrian involved collisions; and WHEREAS, the Lodi Police Departmentwill deploy existing officers on weekend and holiday evenings for motorcycle and DUI saturation enforcement and will conduct 12 DUI checkpoints during the grant period, as well as conducting drivers' license checks at all DUI checkpoints to address hit- and-run collisions. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize City of Lodi participation in a Traffic Initiative Grant Agreement between the State of California Office of Traffic Safety and the Lodi Police Department, thereby accepting and appropriating awarded funding in the amount of $90,000 to the City to enhance traffic enforcement and education and purchase related materials; and BE IT FURTHER RESOLVED that the City Manager is authorized to execute the grant agreement on behalf of the City of Lodi. , Dated: November 7, 2012 ---------------------------------------------------------------------------- ---------------------------------------------------------------------------- hereby certify that Resolution No. 2012-175 was passed and adopted by the City Council of the City of Lodi in a regular meeting held November 7, 2012, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and Mayor Mounce NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Nakanishi ABSTAIN: COUNCIL MEMBERS — None -7 /1 1 A :JH L City Clerk 2012-175 Y o� k4's1 The Regents of the University of California School c£ Public Health, Berkeley, GRANT NUMBER a• .`' o with Primary Funding from the California Office of Traffic Safety 5C13230 rasa GRANT 2 Name of Applicant Agency 4. Period of Grant LODI, CITY OF Month- Day -Year From: 10/01/12 3. University of California Berkeley, Safe Transportation Research and Education Center DAVID RAGLAND, PRINCIPAL INVESTIGATOR, UC BERKELEYSAFE TRANSPORTATION RESEARCHAND EDUCATION CENTER To: 09/30/13 & Federal Funds Allocated UnderThis Grant Shall Not Exceed: $92,750.00 7. Approval Signatures (By signing this page, Agency agrees ti a terms and conditions which follow and are attached A The Regents of the University of California Authorized B. Authorizing Official ForApplicant Agency Signature Name: Jyl Baldwin Phone: 510-642-811( Name: Konradt Bartlam Phone: (209)333-6700 Title: Associate Director, SPO Fax: 510-642-823( Title: City Manager Fax: (209)333-6807 Address: UC Berkeley Sponsored Projects Office Address: 221 W. Pine Street 2150 Shattuck Avenue, Suite 300 Lodi. CA 95240 Berkeley, CA 94704-5940 -mail jbaldwin@berkeley.edu Email p rbardam@lodi.gov (Signature) _ (Date) (Signature) (Date) % Agency Offioe Authorized to Receive Payments ti idividuals Authorized to Sign Cl (ii i n to the Authorizing Official For Applicant Agency) lgency: Lodi, City of Phone: 209-333-6800 N m :. Title: ex. 2620• )ffice: Finance Department a Z • �' L,.& U 'Sic t 9) 9) Lddress: 310 W. Elm Street Lodi, CA 95240 Uame: Title: ax 3)# 94-6000361 ontact Person: Wendy Corder-Dowhower (Signature) (Oahe) mail: wdowhower@lodi.gov Pa Lodi, City of Schedule A - Description Sobriety Checkpoint Grant Programfor 2012-2013 GOALS 1. To reducethe number of victims killed in alcohol -involved crashes. 2. To reduce the number of victims injured in alcohol -involved crashes. 3. To reduce nighttime (2100 hours to 0259 hours) fatal crashes. 4. To reduce nighttime (2100 hours to 0259 hours) injury crashes. 5. To reduce hit and run fatal crashes. 6. To reduce hit and run injury crashes. AGENCY OBJECTIVES Grant No. SC13230 1. To conduct a total of 12 sobriety checkpoints by September 30, 2013 (should be a minimum of one checkpoint per mobilization). NOTE: If department elects to combine Driver License (DL) checkpoint with a sobriety checkpoint, the department should: 1) inform the public (via the press release)that driver licenses will be checked and 2) conductDU1/DL checkpoint operations with signs reading, "DUI/Driver License CheckpointAhead. To better identify and apprehend drug -impaired drivers in addition to alcohol -impaired drivers, it is highly recommended that all personnel assigned to staff the greeting lane cf the checkpoint be Drug Recognition Experts (DRE's) and/or Advanced Roadside Impaired Driving Enforcement(ARIDE) trained swom officers. At the very minimum, all officers contacting drivers in the greeting lane should be National Highway Traffic Safety Administration (NHTSA) Standardized Field Sobriety Test (SFST) trained and certified. To maximize effectiveness, checkpoint operations may be conducted at morethan one location on any evening. Each checkpoint should be highly publicized and visible. The Office of Traffic Safety (OTS) does notfund or support independent DL checkpoints. Only on an exception basis and with OTS pre -approval will OTS fund checkpoint operations that begin prior to 1800 hours. When practicable it is recommendedthat checkpoint operations run until 0300 hours. 2. Ifappropriate, a supervisor(s) should attend OTS-sponsored"DUI Checkpoints- Planning and Management" eight-hour,POST-certified training by December31, 2012. Officers are encouraged to attend this training as well. 3. To collect and report checkpoint statistics on-line for checkpoints conducted during the Winter and Labor Day mobilization periods and submit the data by the deadlines established by the Safe Transportation Research and Education Center (SafeTREC). 4. To collect and report checkpoint statistics on-line for checkpoints conducted outside the mobilization periods and to submit the data by the end of the applicable quarter(s). page 2 Lodi, City of ScheduleA - Description (continued) Sobriety Checkpoint Grant Program for 2012-2013 MEDIA OBJECTIVES Grant No. SCI 3230 1. After the statewide kick-off press event, issue a press release announcing the kick-off of this grant, using the OTS kick-off press releasetemplate provided by SafeTREC. 2. During the mobilization periods (December 14 -January 1 and August 16 -September 2), if an AVOID media campaign is active in the county, grantee should notify the AVOID Coordinatorof checkpoint locations, dates and times at least fourteen (14) days in advance of all planned checkpoints. The AVOID Coordinator should issue press releases including checkpoints conducted during the mobilization periods to all major media outlets in the region. 3. For each checkpoint operation, grantee should distribute a separate press release using the OTS template provided by SafeTREC unless multiple checkpoints are to be conducted within a seven (7)day period, in which case one press release covering the seven (7) day period that covers all operations will suffice. When using the OTS press release template provided by SafeTREC, grantee should forward press releases, media advisories, alerts and other Press materialsto SafeTREC concurrently with distribution to the media. If any other press releaseformat or copy is used, grantee should submit the press releaseto the OTS Public Information Officer at pio(cDots.ca.gov for his review. Optimum lead-time would be 10 —20 days prior to the operation. The approved press release should also be sent to the SafeTREC. For post -operational med ia communications that report the results of checkpoints, grantee does not need to have the release approved by OTS. 4. Grantee should use OTS's Tagline "Report Drunk Drivers, Call 911" on all news releases and checkpoint publication materials. 5. To use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Offm of Traffic Safety, through the National Highway Traffic Safety Administration. E. r E s i issue the media a post. news ;a: reporting til lee Imsults of the checkpoir% (do not submit to OTS 1 ications reporting ; results Df E ckpoints) Any ig it F ri J drivin arrests (2 5 2(,, )) and other drug arrests (possession. c , for sale) E as :h result of the checkpoint )eration should be incorporated into tt St tion,, media E IE OF PROCEDURE Phase I: Program Preparation (October 1, 2012 —December 13, 2012) 1. R(vii w e Ic to a (ith contract provisions. 2. Nc of tl E S,, ;E of any r in contact information. The contract, purchas order number td Fact Blasts are a ail d to the contact person I in the agency application. 3 E OTS -sl "DUI , —Planning and.Management' eight-hour, certified training by December 31_201 . 4. PI. t 1 )ii i Staffing, I., s ipervisors, officers, .Ieric al s or community icE n as needed to staff eE )r cl *point on an overtime t: asis i nd a rit E to the SafeTR to seek it of any changes to it fr work r deliverables. 6 Order grant approved checkpoint supplies, if applicable page 3 Lodi, City of Grant No. SCI 3230 Schedule A - Description (continued) Sobriety Checkpoint Grant Program for 2012-2013 Phase ll: Mobilization (December 14,2012—January 1,2013 and August 16,2013—September2,2013) 7. After the statewide kick-off press event in December, grantee should issue a press release announcing the kick-off of this grant using the OTS kick-off press releasetemplate provided by SafeTREC. 8. If an AVOID media campaign is active in the county, grantee should notify the AVOID Coordin tto� checkpoint i locatons, dates and times at least fourteen (14) days in advanceof all planned checkpoints. The �Vb4 Coordinator shoud issue press releases including checkpoints conducted during the mobilization peflodsto all manor media outlets in the region. 9. For each checkpoint operaticij grantee should distribute a separate press release using the OTS template provided by SafeTREC, unless multiple checkpoints are to be conducted within a seven (?) day penod, in which case one press release covering the seven (( day period that covers all operations will suffice. When using the OTS press release template pro b SafeTRZC, grantee should forward press releases, media advisories, alerts, and other press materialsto aS eTRECi concurrenitly with distribution to the media. If anv other ress release format or. copy. is used., grantee should submitthe press release to the OTS Public In [on ioera [o o s.ca. v 9 his review. Optimum ead-time would be 10 —20 days pdor,to the operation. The approved press release snoulu 55,5 be sent to the SafeTREC. For post -operational media communications that reportthe results of checkpoints, grantee does not need to have the release approved by OTS. 10. Use OTS's tagline, "Report Drunk Drivers. Call 911"on all news releases and checkpoint publication materials. 11. Conduct roll call training. Roll call training costs are not reimbursable. 12. To betteridentify and apprehenddru impaired drivers in addition to alcohol jmpaireddrivers, I# is, hiahl_y recommended that all personnel assigned to staff the reeting lane of the checkpoint be DnM3 R niton erts (DRE's) and/or Advanced Roadside Impaired Driving Enforcement (ARI DE) trained sworn officers. t h very minimum, all officers contacting drivers in the greeting lane should be NHTSA Standardized Field Sobriety Test S ST) trained and certified. 13. Begin the checkpoint no earlier than 1800 hours and if possible and practicable, operate the checkpoint until 0300 hours. 14. Conduct the last checkpoint no later than September 30, 2013. Phase III: Post Operational Data Reporting (at the end of each mobilization period and each applicable calendar quarter) 15. Submit post-operationaldata on-line for checkpoints conducted during the Winter Holiday and Labor Day mobilizations. Submit data by the SafeTREC deadlines. 16 5, [omit post -operational data on-line € :k conducted outside the mobilization periods. Submit tl- a data by hE s[ id of the applicable quarter. If multiple at are conductea during me quarter, nman (total) the :ht -P ii ib 1istics. 1' Issue to the media a post -operational news release reporth ig the i :s .[I ; c the 3 11 itAny dna impai dr ving arrests (23152(x)) and oth+ :[ lrug arrests (posses;ion transportation, for sale) i f s the resui of tF�e checkpoint operation should be incorporated into the pos -o itional iia rek Phase IV: Claim Submission (at the end of the applicable calendar quart 18. ) actual overtime and checkpoint supply,costs -urred for tp the funded checkpoints 19. Download the claim for from the SafeTREC web site at: 1. berkeley. ulcheckpointgrants, 11 c html 20. Complete the claim form for the applicable quarter in accordancewith Schedule B —Detailed Budget Estimate and Schedule B —Budget Narrative. 21. Mail the claim forms for the quarter, with the required supporting documentation (specified in Schedule B-1) to the SafeTREC following the end of the applicable calendar quarter. page .¢ Lodi, City of Grant No.SC13230 Schedule B - Detailed Budget Estimate Sobriety Checkpoint Grant Program for 2012-2013 The Lodi, City of will conduct total of 12 sobriety checkpoints in Lodi as described in Table B below. Table B The cost per heckpoint includes overtime benefits. Only actual benefits accrued from overtime hours will be covered( g , r. til t, Id t. ilh ,, uniform 4 will t k C)N E k ifit; inrll Am' "i Q-1Iri+j (flnCnl` Workers Compensation, c E , l II and unempl . yment insurance. v Maximum Reimbursable Amount for Checkpoint Supplies l Only OTS -approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordancewith policies established by the OTS. x� Grant Total Amount ; (Maximum Reimbursable Amount for Checkpoints + Maximum Reimbursable Amount for Checkpoint Supplies), page 5 Numberof Cost Per Checkpoint Total Cost Checkpoints Inter Holiday Mobilization, December 14,2012—January 01, 2013 (should be a minimum of one 1 $7,100.00 $7,100.00 checkpoint) Labor Day Holiday Mobilization, August 16, 2013 — September 02,2013 (should be a minimum of one 1 $7,100.00 $7,100.00 checkpoint) Number of checkpoints outside the mobilization periods 10 $7,100.00 $71,000.00 Total Number of� Xis �. Maximum Reimbursable J 0 Checkpoints p T Amount for Checkpoints ..,fir �� az£'V - -MRr -'''� � - `+' . r The cost per heckpoint includes overtime benefits. Only actual benefits accrued from overtime hours will be covered( g , r. til t, Id t. ilh ,, uniform 4 will t k C)N E k ifit; inrll Am' "i Q-1Iri+j (flnCnl` Workers Compensation, c E , l II and unempl . yment insurance. v Maximum Reimbursable Amount for Checkpoint Supplies l Only OTS -approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordancewith policies established by the OTS. x� Grant Total Amount ; (Maximum Reimbursable Amount for Checkpoints + Maximum Reimbursable Amount for Checkpoint Supplies), page 5 Lodi, City of Grant No. SC13230 Schedule B-1- Budget Narrative Sobriety Checkpoint Grant Program for 2012-2013 Lodi, City of will be reimbursedfor overtime personnel costs and checkpoint supplies to conductthe checkpoints. Overtime reimbursement will reflect actual costs (overtime hourly rate and overtime benefit rates) of the personnel conducting the appropriate operation (s) up to the amount of the approved cost per check point and the granttotal stated in Schedule B- Detailed Budget Estimate, Only actual benefits accrued from overtime hours will be covered (e.g., retirement, medical/dental/vision insurance, uniform allowanceswill not be covered). Allowable benefits include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and unemployment insurance. Budgeted grant activities will be conducted by personnelon an overtime basis, The grant covers only the costs of police department personnel. Grants do not cover contractual services (with the exception of contract cities). Grant -funded operations may be conducted by personnel such as an officer, sergeant, corporal, deputy, community service officer, dispatcher clerical/administrative, etc. depending on the titles used by the agency. Personnelwill be deployed as needed to accomplish the grant goals and objectives. Administrative/clerical personnel are allowable only if they worked on the checkpoint operation, e.g., to process the larger than normal volume of citations, towing records, and arrestlincident reports. These reports must be a result of the operation and required to be processed quickly for distributionto the courts and the DistrictAttorney's Office, or to meet statutorytime limits. Clerical overtime incurred before the checkpoint or more than one business day after the last day of the checkpoint is not allowable. Costs for preparing claims are not reimbursable. OTS -approved checkpoint supplies (cones, signage, vests, PAS devices/supplies and lighting equipment) are reimbursable provided that the total cost of supplies, including tax and shipping, does not exceed the awarded amount specified in Schedule B. The prices of supplies will be reimbursed at unit costs not to exceed OTS -established unit costs. Other direct costs are not reimbursable, except for OTS -approved checkpoint supplies. Indirect costs are not reimbursable, Reimbursements are contingent upon the following (exceptions must be approved by the SafeTREC): L The applicable post -operational data have been submitted using the SafeTREC's on-line reporting system. ii. The claim form is correctly filled out, using the SafeTREC Excel -based form. iii. The claim amounts do not exceed the limits set forth in Schedule 8 --Detailed Budget Estimate iv. The information in the overtime slips and the ledger report are consistent and fully support the claim. V. A ledgerreport(s) supporting the claim amount is attached to the claim. Only source documents are accepted to support the claim amount. Explanatory documentation such as spreadsheets maybe submitted to provide additional information but cannot be accepted in lieu of a ledger report($). vi. Contract cities only. A contract city must also provide the sheriffs department's invoice to the contract city for the checkpoint overtime costs described in the contract city's claim. The invoice (or an attachment to the invoice) must contain the contract rates that are the basis for the sheriffs department's invoiced amount. The contract city must provide a ledger report showing payment or the invoice amount. If a sheriffs department or police department is administering the grant for a contract city, then that administering agency must provide the ledger report only. Vii. An invoice(s) for the amount of checkpoint supplies is attached to the claim. The invoice must contain a sufficient description of the purchased item(s), quantity, and unit cost. Ai. The claim is sinned by the Authorizino Official (Box B of the Grant cover page) or Individuals Authorized to Sign Claims (Box D) as designatedin the grant cover page. X. Changes in the Authorizing Official Forthe ApplicantAgency or the designation of any other additional individual(s) to sign claims are documented in accordancewith SafeTREC documentation requirements. c. The final claim is submitted no later than October 31, 2013. page 6 Lodi, City of Grant No. SC13230 Schedule C - Terms and Conditions Sobriety Checkpoint Grant Program for 2012-2013 A. INDEMNIFICATION Applicant Agency agrees to indemnify, defend, and save harmlessthe State of California, its officers, agents, and employees,the Regents of the Universityof California, its officers, agents, and employeesfrom any and all claims and losses accruing or resultingto any and all contractors, subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connectionwith the performanceof this contract, and from any and all claims and losses accruing or resultingto any person, firm, or corporation who may be injured or damaged by ApplicantAgency in the performance of this contract. B. GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws of the State of California. C. NON -ASSIGNABILITY The obligations of the applicantagency underthis Contract are not assignable to any third party. D. USE OF UNIVERSITY NAMEITRADEMARKS Applicant Agency shall not use the name of the University of California, or any abbreviation thereof, or any name of which "University of California" is a part, or any trademarks of the University, in any commercial context, such as may appear on products, in media (including web sites) and print advertisements in cases when such use may imply an endorsement or sponsorship of the Applicant Agency, its products, or services. All uses of the University's name and trademarks, therefore, mustfirst receive prior written consent of The Regents of the University of California through the Cte of Marketing & Business Outreach. This policy is in compliance with the State of California Education Code Section 92000. E. TERMINATION Each party has the rightto suspend, terminate or abandon the execution of any work by the ApplicantAgency without cause at anytime upon giving prior written notice. In the event that this contract is suspended, terminated, or abandoned, the Regents of the University of California shall pay the Applicant Agency for services provided hereunder prior to the effectivedate of said suspension, termination, or abandonment. Said payment shall be computed in accordancewith Schedules B and B-1, provided that the maximum amount payable to the Applicant Agency for its services shall not exceed the Grant Total Amount on Schedule B for services provided hereunder prior to the effective date of suspension, termination, or abandonment. F. STATE OF CALIFORNIA TERMS, CONDITIONS, AND CERTIFICATIONS ApplicantAgency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant Program Manual, Chapter 8, Exhibit D, Federal Certifications and Assurances. page 7 1. AA# 2. JV# Please provide a description of the project. the total cost of the project, as well asjustification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. I Conduct 12 sobriety checkpoints from December 2012 through September 2013 as outlined inthe grant. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: CAR Aft copy of resolution to this form. Department Head Signature: Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation Final approval will be provided in electroniccopy format. FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A. TO: Internal Services Dept. - Budget Division 236018 5604 Sobriety Check Grant -Berkeley $ 3. FROM JChief Mark Helms 16. DATE: 4 DEPARTMI~NTIDIVISION: Police Please provide a description of the project. the total cost of the project, as well asjustification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. I Conduct 12 sobriety checkpoints from December 2012 through September 2013 as outlined inthe grant. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: CAR Aft copy of resolution to this form. Department Head Signature: Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation Final approval will be provided in electroniccopy format. FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A. 236 236018 5604 Sobriety Check Grant -Berkeley $ 92,750.00 SOURCE OF FINANCING B. 235 236018 7102 Staffing for checkpoints $ 85,200.00. USE OF 236 236018 7718 Supplies and.Equipment $ 7,550.00 FINANCING Please provide a description of the project. the total cost of the project, as well asjustification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. I Conduct 12 sobriety checkpoints from December 2012 through September 2013 as outlined inthe grant. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: CAR Aft copy of resolution to this form. Department Head Signature: Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation Final approval will be provided in electroniccopy format. RESOLUTION NO. 2012-176 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE LODI POLICE DEPARTMENTTO PARTICIPATE INA SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT FUNDED BY THE OFFICE OF TRAFFIC SAFETY AND APPROPRIATING FUNDS WHEREAS, the State of California Office of Traffic Safety statistics show the City of Lodi has a significant problem with alcohol- and speed -related fatal and injury collisions, including those involving hit-and-run drivers and motorcyclists; and WHEREAS, the Lodi Police Department is eligible to receive a $92,750 from the Office of Traffic Safety to develop and implement a "Sobriety Checkpoint Grant Program" to reduce fatal and injury collisions where the primary collision factor is driving under the influence (DUI); and WHEREAS, this "Sobriety Checkpoint Grant Program" will also work to develop and implement a comprehensive traffic safety enforcement program to reduce fatal and injury collisions where the primary collision factor is DUI. The project will also work to reduce motorcycle involved fatal and injury collisions as well; and WHEREAS, the Lodi Police Departmentwill deploy existing officers on weekend and holiday evenings to conduct 12 DUI checkpoints, as well as drivers' license checks, during the grant period. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize City of Lodi participation in a Traffic Initiative Grant Agreement between the State of California Office of Traffic Safety and the Lodi Police Department, thereby accepting and appropriating awarded funding in the amount of $92,750 to the City to enhance traffic enforcement and education and purchase related materials; and BE IT FURTHER RESOLVED that the City Manager is authorized to execute the grant agreement on behalf of the City of Lodi. Dated: November 7, 2012 ---------------------------------------------------------------------------- ---------------------------------------------------------------------------- hereby certify that Resolution No. 2012-176 was passed and adopted by the City Council of the City of Lodi in a regular meeting held November7, 2012, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and Mayor Mounce NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Nakanishi ABSTAIN: COUNCIL MEMBERS — No:&OHL City Clerk 2012-176