HomeMy WebLinkAboutAgenda Report - November 7, 2012 C-03AGENDA ITEM
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CITY OF LODI
,. COUNCIL COMMUNICATION
AGENDA TITLE: Accept Quarterly Report of Purchases between $10,000 and $20,000
MEETING DATE:
PREPARED BY:
November7,2012
Deputy City Manager
RECOMMENDEDACTION: Accept Quarterly Report of Purchases between $10,000 and $20,000.
BACKGROUND INFORMATION: During the third calendar quarter of 2012, the following purchaseswere
awarded. Background information for each purchase is attached as
Exhibits through E.
Exh. Date Contractor
A 7/5/12 Milsoft Utility Solutions
B 7/19/12 Bobcat Central Inc.
C 7/26/12 Deck Productions
D 8/23/12 Adamson Police Products
E 9/10/12 Hach Company
Protect
Award Amt.
Milsoft Engineering Software
$14,370.00
Surface Water Treatment Plant Utility
$14,819.67
Vehicle
Speaker Installationat HSS
$11,000.00
Duty and Training Ammunition
$19,882.66
Surface Water Treatment Plant Lab
$17,788.46
Equipment
FISCAL IMPACT: Varies by project. All purchaseswere budgeted in the 2012-2013 Financial Plan.
FUNDING AVAILABLE: Funding as indicated on Exhibits.
Jordan Ayers, Deput�City Mnag�er
Prepared by Sherry Moroz, Purchasing Technician
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Attachment
APPROVED:
Konradt Bartlam, City Manager
EXHIBIT A
RECOMMENDATION FOR. CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Milsoft Engineering Software
Milsoft Utility Solutions
$14,370,00
DATE OF RECOMMENDATION: July 5, 2012
BIDS OR PROPOSALS RECEIVED:
WM, LT, LB Support #U2470 $5,130.00
WM, LT, LB, CS, WMMAP Support#U3004 $9,240.00
Total $14,370.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION.& BASIS FOR AWARD:
All amounts are in annual payments and are for Engineering Soft Ware Support by Milsoft Utility
Solutions of Abilene, TX..
FUNDING:
Prepared by:-Weldat Haile
Title: Senior Power Engineer
Reviewed by:
z
Purchase Order No.
EXHIBIT B
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ROA CT NAME Surface Water Treatment Plant Utility Vehicle
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DEPAELTMENT: Public Works
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CONTRACTOR Bobcat Central Inc.
$14,819.67
AWARD AMOUNT:
DATEOF RECOMMENDATIONo 107/19/2012
Bobcat Central Inc. $14,819.67
Garton Tractor $14,930.38
Woodland Tractor& Equipment Co Inc. $16,867.31
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Resolution No. 2010-182,City Council Authorizing the construction and equipment purchase to
operate included $200,000 appropriated forshop of equipment. An identical utilityvehicle was
purchased in February2012 and later stolen from the construction site. A yard utility vehicle is
necessary for the every day operation of the plant. This vehicle will also be a valuable tool
during the plant construction process. Public Works recommends the purchase of this vehicle
now to be utilized during the construction using the appropriated funds.
FUN NG: 181011.1836.2300
Prepared by: Randy Laney
Title: Fleet Services Supervisor
Reviewed by:
Purchase Order No.
RECOMMENDATION FOR CONTRACT AwARD
PROJECT NAME: Speaker Installation at Hutchins Street Square
DEPARTMENT: Parks, Pec. & Cultural Services
CONTRACTOR Deck Productions
AWARD AMOUNT: $11,000.00
DATE OF RECOMMENDATION: July 26, 2012
BIDS OR PROPOSALS RECEIVED:
Deck Productions $53,520.1
Leo's Professional Audio, Inc. $85,066.00
"NO BID" or NO RESPONSE RECEIVED:
Delicate Sale Inc.
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Hutchins Street Square Foundation purchased new speakers for the CPL Theatre at HSS.
They requested the City of Lodi to pay for the installation portion, which was included in the
overall price. The city would ordinarily follow its internal bid practices for a speaker purchase.
However, the Foundation has already signed a contract for the installation and is exposedto
contract liability. Staff will work with the Foundation in future collaborations to ensure City
processes are better coordinated. The request for $11,000 is to cover the final costs of
installation.
FUNDING:
Purchase Order No.
$11,000.00
Prepared by: Deanie Bridewell
Title: HSS CommunityCenter ana er
Reviewed by:
EXHIBIT D
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Adamson Police Products
Dooley Enterprises
Duty and Training Ammunition
Police Department
Adamson Police Products
$19,882.66
August 23, 2012
"NO BID" or NO RESPONSE RECEIVED:
NA - No other suppliers authorized to sell Ammo
$19,882.66
$20,977.00_
BACKGROUND INFORMATION & BASIS FOR AWARD:
There are only two authorized Winchester ammunition dealers that suply specific law
enforcement ammo. Both Adamson Police Products and Dooley Enterprises offer the
ammunition at the same price. I is recommended that the purchase be made from Adamson as
the ammo can be picked up in Hayward and we do not have to pay over $500 in shipping.
FUNDING: 101031.7306
Prepared by: Patsy Tucker
Title: Senior Police Administrative Clerk
Reviewed by:
EXHIBIT E
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Surface Water Treatment Plant Lab Equipment
DEPARTMENT: Public Works
CONTRACTOR Hack Company
AWARD AMOUNT: $17,788.46
DATE OF RECOMMENDATION: 9/10/12
BIDS OR PROPOSALS RECEIVED:
Hach Company
"NO BID" or NO RESPONSE RECEIVED:
$17,788.46
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Surface Water Treatment Plant (SWTF) requires process control lab equipment in order to
meet State requirementsfor online instrument verification. This equipment will allow the SWTF
to meet these requirements. Hach Company is the sole source providerfor process control lab
equipment.
FUNDING: 180461.7352
Prepared by: Andrew Richle
Title: Chief Water Plant Operator
Reviewed by; 71..,
Purchase Order No. Req Order# 1352