HomeMy WebLinkAboutAgenda Report - September 30, 1987 (21)Lcr: %vu►rttL MEETING
SEPTEMBER 30, 1387
REQUEST FOR PROPOSALS
FOR AN ELECTRONIC
DISTANCE MEASUREMENT
SYSTEM APPROVED Council approved the request for proposals for an
CC -20 ele7-,--nic distance measurement system.
Cour:c;l was apprised that the 1987-88 Operating Budget
;nCl;tded the purchase of an electronic distance measurement
System for the Public Works Eneineering Division. The
budceted amount is S2I,700, spilt among the street and
utility funds. The system v.,i?1 substantially increase
productivity of the surveying function.
Due to the varying nature of this type of equipment and
software, the proposal format is being followed rather than
using strict specifications. The proposals will be
evaluated by staff and a recommendation made at a later
meet?na.
Y
CITY OFLODI
COUNCIL CO�YIIVAUNICATIWN
PUBLIC WORKS DEPARTMENT .
TO: City Council
FROM: City Manager
MEETING DATE: September 30, 1987
.AGENDA TITLE: Approve Request for Proposals for Electronic Distance
Measurement System
RECOMMENDED ACTION: That the City Council approve the request for
proposals for an electronic distance measurement system.
BACKGROUND INFORMATION: The 1987/88 Operating Budget included the purchase
of an electronic distance measurement system for the Public Works Engineering
Division. The budgeted amount is $21,700, split among the street and utility
funds. The system will substantially increase productivity of the surveying
function
Due to the varying nature of this type of equipment and software, the
proposal format is being followed rather than using strict specifications.
The proposals will be evaluated by staff and a recommendation made at a later
meeting.-.
;i
C..
rw �ick L. Ronsko
ublic Works Director
JLR/RCP/ma
Attachment
APPROVED:
er
CELECTRO/TXTW.02M
FELE NO.
September 21, 1987
CITY COLINCIL"IELYg
K)HN N M neVIS Mayo CITY *LCMI
ti:HN R. (Randy; SNIDER ,
Mayor Pre Tempore CITY HALL. 221 WES1 PINE STREET
`)AVID M. HtNCFl:tit.Ah CALL BOX 3006
JAMES Yr. PINKERTON. Ir LOD!, CALIFORNIA 952-11-11 1 91 0
FRED M. REID (209) 334-5634
TELECOPIER (220c%333-6795
October 1, 1987
To Prospective Suppliers:
THC+,i^z A. FE�Et:CN
. City btanager
ALIC= .... RE-.,tCHE
;:itv Clerk
RONA D STE=.r:
C.iy`
The City of Lodi is requesting proposals for an electronic total station
and surveying software. The system is to be used for topographic
surveying, construction staking, and drainage basin design and layout.
Proposals are requested for compatible and fully supported software and
hardware. Individual proposals for hardware or software will be accepted,
however, the vendors must be able to demonstrate compatibility. Detailed
requirements are contained in the document "Request for Proposals -
Electronic Distance Measurement System for the City of Lodi" available at
the office of the Public Works Director, City of Lodi, 221 W. Pine Street,
Call Sox 3006, Lodi, California, 95241-1910 (telephone 209-333-6706).
Sealed proposals will be received by the Purchasing Agent at the above
address until 11:00 a.m., Friday, October 23, 1987, at which time they
will be publicly opened and read in the Council Chambers.
Jack L. Ronsko
Public Works Director
JLR/RCP/ma
Enclosure
NOTE: If you have questions or comments concerning the Request for
Proposals, please contact:
Richard C. Prima Jr.
Chief Ci Engineer
209-333-t,, j
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t
CITY OF LODI
PUBLIC WORKS DErART11",EN f_
ENGINEERING DIVISION
ELECTRONIC DISTANCE MEASUREMENT SYSTEM REQUEST FOR PROPOSALS
TABLE OF CONTENTS
I.
INTRODUCTION
ii.
APPLICATION INFORMATION
A. General Background
B. Application Details
1. Topographic Surveying
2. Construction Stakina
3. Drainage Basin Construction
111.
, HARDWARE
A. General Requirements
B. Specific Requirements
1. Theodolite; EDM
2. Data Collector
3. Accessories
s
C. Hardware Support
IV.
SOFTWARE
A. General Requirements
B. Software Features
1
C. Software Support
E
V.
INSTALLATION & TRAINING
A. Installation.
B. Training
VI.
PRICE AND PAYMENT
VII..
PROPOSAL RE^UIREMENTS
'-)UEST FCR PROPOSALS
ELECTRONIC D. S! ANCE MEASUREMENT SYS i EIM
for the
CITY OF LODI
I. INTRODUCTION
The Electronic Distance Measurement (EDM) System is to be used by
the City of Lodi Public Works Department, Engineering Division., to
perform topographic surveying, construction staking, and general
surveying. In addition, computer software will be used is
manipulate field data, provide printed and plotted output, and
perform drainage basin. design. The software is to be used on
existing City computers.
I1. APPLICATION INFORMATION
A. General Background
The system will be used by the City's Public Works Engineering
Division. Primary users will be Engineering Technicians.
Engineers will occasionally use the software.
The Division'.s present computer hardware and operating system
software consists of the following Hewlett Packard equipment:
° Vectra PC w/640K RAM, 40 Mb hard disc, 360K floppy disc,
serial, parallel and IEEE 488 interfaces, internal modem,
80287 coprocessor (MSDOS 3.1 operating system)
° 7475A plotter w/IEEE 488 interface
° 75856 plotter w/serial and IEEE 488 interfaces
° HPl00O Model A900 w/1.5 Mb RAM, 132 Mb hard disc, cartridge
tape backup and 2-2397A terminals (RTE -A operating system
bundled with Holguin ADC 400 drafting software)
° Quietjet-plus printer (on Vectra)
° Thinkjet printer (on HP 1000)
The proposed software shall run on one of the two systems.
B. Application Details
1. Topographic Surveying
The survey crew performs topographic surveys for street
improvements; water, sewer, storm and other utility
improvements; parking lot, landscaping and park
improvements; and related projects.
1
�. Conctruct:on Stakinc
'lie survey crew performs construction staking for` a!1 the
-'
ir„provement projects described `in Item 1'above.
3. Drainage Easin Construction
A specialized use of the system will be in drainage basin
construction. Prc3ects include topographic surveyir•g of
existing land (roughly 30-acre parcels), preparation of sitE
plans including existing contours and new grading,
computation of basin volumes/depth curves, and construction
staking.
".
g:
III. HARDWARE
E
A. General Requirements
fi
All system components shall be completely compatible with each
other and the software, and preferably made by the same
r
well-established manufacturer. All components shall have the
followin4 features:
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t
1. Rechargeable battery operation
2. Rugged construction for field use
3. Meet all Federal and State regulations regarding interfPrfnce
and radiation
4. Be new, latest model
B. Specific Requirements
1. Theodolite/EDM
° 'Measures and displays horizontal angles and/or circle
>_
readings determined by she repetition or direction methcds,
° Measures and displays angles in the vertical plane as
zenith angles (0 degrees along the upward vertical) or
z -
vertical angles (G degrees at horizontal).
s
`
° Dual pickup of horizontal and vertical circles.
° Can be set to indicate positive angles through the
'
keyboard in either the clockwise or counterclockwise
`'
direction. The clockwise mode can also be set so that
� _
during repetition of angles, the display will accumulate
angles up to 1999 degi-ees 59' 59".
° Standard Deviation of mecn of both horizontal and vertica"
measurement taken (both faces, DIN 18723): 3" (seconds).
° Direct Reading Display: 1" (second) (I mgon) or better.
c
2
s
,.
s
3
'
F -
° Unit of measure: Jn UCy>CCS
divided sexagesimally or 400
grads divided decimally (selected by operator).
Displays the horizontal and vertical angles in a digital
readout, continuously, in Face 1 and Face Ii.
Updates angle readings continuously during rotation of
horizontal or vertical motions.
° Telescope: Erect image, 30X magnification.
° Vertical circle compensator which automatically eliminates
the influence of vertical axis inclination when vertical
angles are being measured.
° Operating Temperature Range (4 degrees F. to 122 degrees
F.)
° EDM =i,ay be integral or detachable.
° Measure slope distance to the reflector(s) and be capable
of automatically converting this slop- distance into a
correct horizontal or vertical distance.
Compute and display horizontal and vertical projections of
a line with automatic corrections for earth curvature,
refraction, temperature and atmospheric pressure., .
° Track continuously and update at .8 second (min.)
intervals, both circles.
° Perform self -checks to determine if the instrument is
working properly Fnd display diagnostic error codes if not.
° ECM Runge:
Average atmospheric condition -
(slight haze, approx. 10 mile visibility)
1 prism 1600 ft.
3 prisms 2600 ft.
° Accuracy: (5 mm + 5 ppm) (Standard deviation of a single
measurement)
° Readout: In fee;, or meters (selected by operator) in
figures to nearest 0.01 foot or 0.001 meter in an
illuminated display.
° Keyboard and two displays on both sides of the instrument
so that it is fully operable and functional when making
measures in either face (direct or reversed).
° Theodolite/EDM Special Functions:
`
- Initiate slope, horizontal or vertical distance r:. ding,
i.e., through pressing of a single key to start a
3
z
measurement and to reduce it as required.
- Automatically obtain the difference in elevation -by
sighting the telescope at the desired point if first a
measurement is made to a reflector. -placed`- directly 'above
or below the desired point. Mote that a reflector is
not used at the desired point in this procedure.
- Automatically determine the horizontal distance and
difference in elevation between any two observed
points. Whenever this function key is used, the
horizontal and vertical distance between the observed
point and the previously observed point will be
displayed.
- The electronic total station's compensator should be
able to output the tilt of the vertical axis to the
display to allow the operator to examine this value at
any time and if the operator wishes to level the
instrument using this facility.
- Hold horizontal angle, i.e., to enable fixing of the
horizontal rotation of the alidade around the vertical
axis.
_.Electroni.cally read horizontal and. vertical irEcreme.ntal
circles using dual photo optical `reading heads.
- Record Key - send measurement data followed by error
checking data.
2. Data Collector
° Portable and completely compatible with Theodolite/EDN?.
• Sufficient memory to store field data for a minimum of
1000 points.
• In addition to point number and measurement data, the
system shall handle alpha -numeric descriptors of points.
3. Accessories
The system shall include the following accessories. Due to
the variation in manufacturers` products, the vendor shall
provide the closest equivalent to the items listed. All
accessories shall be the same brand as the total station or
be approved by the manufacturer for use with their equipment.
° Two single prism reflectors with range poles
° One triple prism reflector with mount for above range pole
One instrument tripod
° Tool kit
4
° Case
Sunshade
Rain --ver
Complete instruction marlals
° Battery packs/charger (it is the intent to have a battery
pack in the field instruments and another being charged or
ready for use)
° Interfaces/cables for all connections including to the
computer.
C. Hardware Support
The proposal shall include hardware service support for one
year. The support shall be from the haraware manufacturer or
authorized representative. The location of the support center
shall be indicated. The proposal shall be clear as to the end
of manufacturer's warranty period and the beginn4ng of extended
support service.
IV. SOFTWARE
X.' General Requirements
The software shall be fully integrated including data transfer,
editing, printing, plotting nse in applications, and system
management. The software shall not rely on operator knowledge
of the computer's operating system. However, access to the
operating system must be easily availabl`.
The progrzm shall be installable on a hard disc. Disc space
required for storage of the software program shall be indicated
in the proposal.
Systems having optional modules or auxiliary programs shall be
clearly identified as to what is included in the proposal.
Options and interfaces to other programs/languages shall be
describes .
The proposal shall include discussion (including applicable
costs) of the system's compatibility with the Holguin ADC 400
drafting system.
B. Software Features
The complexity of surveying software precludes listing detailed
requirements in this Request for Proposals. The proposal shall
include sufficient descriptions of the software capabilities and
command structure to allow the City to evaluate the system.
Suppliers are encouraged to emphasize features applicable to the
City's application. It is suggested that a set of actual user
manuals be included in the proposal. (The City will return any
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proposal materials requested by the suppler at the end of the
evaluation.l
C. Software Support
The proposal shall describe software support including the
following:
1. Yelp with software questions and problems.
2. Help with software/hardware interface questions and problemns.
3. User group program.
4. Software updates and enhancements.
V. INSTALLATION AND TRAINING
A. Installation
The proposal shall include delivery, installation and testing of
all hardware and software.
B. Training
The proposal shall include software and hardware training. The
training 'shall include:
1. System overview and capabilities - primarily for engineers
who will supervise overall system use and implementation
(approximatel., two hours).
2. System operation - primarily for system operators
(Engineering Technicians) who will actually use the system
(approximately 12 hours on 2 or'3 separate days).
Online training courses and "help" screens shall be described.
The proposal shall indicate duration of all proposed training.
Training shall take place in Lodi. All supplier expenses
involved in training shall be included.
VI. PRICE AND PAYMENT
The proposal shall clearly indicate the price of the hardware,
software, support and miscellaneous items requested in this Request
for Proposals.
All quotations shall be protected from price increases for a minimum
of 30 days. Sales tax on applicable items shall be included.
'Spon completion of installation and testing of software and
hardware, the City will pay 90% of the purchase price of the items
included.
Upon completion of training, the City will pay 100% of the price for
training.
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i% 't 1nG the 30 dad's tCi EONJ1nG -thy CG' i� .e�ion 4: rl��d: ii- ilV l/teS} 7nq .
or training, e'hichever is last, the City will use and test the
system. Following satisfactory completion of this test period,
final payment will be made.
Paym.:nt for maintenance and support will be in accordance with terms
agreed to between the City and the suppliers.
VII. PROPOSAL REQUIREMENTS
In addition to the items specifically reque:,ted in this Request for
Proposals, the proposal shall include the following information:
A. Background description of e software including introduction
date, revision history, and company background.
B. List of names and telephone numbers of users of the proposed
system, preferably northern California public agencies :sing the
system fer purposes similar to Lodi`s application.
C. A copy of the software license agreement.
D. Availability of .demonstrations.
E. Complete hardware list.
F. Background description of the hardware (major components -
theodolite, EDM, and datu collector) including introduction
date, production history, company history, and anticipated
suppert life.
G. Delivery time from date of order.
N. Cost breakdown and total cost with options and "not included"
items clearly identified.
I. List of any "exceptions" to the requested features or
requirements.
i. Name and telephone number of supplier contact person who can
answer technical questions about the proposed system.
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