HomeMy WebLinkAboutAgenda Report - September 16, 1987 (64)COMPUTER HARUWA.-"'_
A":D SOFTWARE
,} PURCHASE FOR THE
a PARKS AND RECREATION
DEPARTMENT AND THE
FIRE DEPARTMENT
APPROVED
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CITY 'COUNCIL ,MEETING
SEPTEMBER I6,`�2987
Following introduction of the matter by City Manager
Peterson and Assistant City Manager Glenn, Council, on
motion, of Council Member Reid, Hinchman second, approved
the purchase of the following computer equipment_
FIRE DEPARTMENT
3 Personal Computers
3 Printers
Peripheral equipment and Fire -aid software
PARKS AND RECREATION DEPARTMENT
1 System 36Personal Computer
2 Personal Computers
2 Printers
3 Display Stations (Word Processors)
Software
Further, Council approved the appropriation of $42,000 to
the Equipment Fund from the General Fund Operating Reserve
to fund these acquisitions.
The system for the Parks and Recreation Department will
provide word processing capability to the entire staff
similar to that in City Hall. Of equal importance, it will
enable department personnel to computerize the scheduling
of all sports activities, fields and facilities. The Parks
Superintendent has a work management and scheduling program
which requires a personal computer.
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The system for the Fire Department is a comp I ete
microcomputer system developed to satisfy all of the
general computer needs of a r;odern fire department. It has
a graphics system which overlays hydrants, water mains,
target,,hazards_and hazardous materials onto map pages. The
system highlights by location high dollar ''loss,type- of
incident, hour of day or other criteria the Fire Chief may
deen► important. It also tracks hydrant maintenance,
inspection and training, among other things. In addition,
it possesses word processing capability and systems used
for charting and matrixing investigations, project
management and related activities.
CUUtiCIL COMM UINICATION
��
TO: THE CITY COUNCIL`'�'�,..Ci.. 'L'" �•" NQ_
FKC.%,. THE CITY )MANAGER'S OFFICE September 1.6, I48j7
APPROVE COMPUTER HARDWARE AND SOFTWARE PURCHASE FOR THE PARKS AND RL1.tLnT i•`'
DEPARTMENT AND THE FIRE DEPARTMENT
PREPARED BY: Assistant City Manager
RECOMMENDED ACTION: That the City Council approve the purchase of the
following computer equipment:
FIRE DEPARTMENT
3 Personal Computers
3 Printers
Peripheral equipment and Fire -aid software
PARKS AND RECREATION DEPARTMENT
I System 36 Personal Computer
2 Personal Computers
2 Printers -
3 Display Stations (Word Processors)
Software
Further, it is also recommended that the City Council approve the appropriation of
$42,000 to the Equipment Fund from the General Fund Operating Reserve to fund these
acquisitions.
BACKGROUND INFORMATION: The City Manager's 1987-88 Budget Message contained the
following:
"There remain some unanswered questions at this time in
the area of data processing. The Management Information Systems Committee, in
recent meetings, has been analyzing a number of departmental requests for both
hardware and software. Within the next few months these questions will be resolved
and recommendations in this area will then be presented to the City Council. We
anticipate these additional expenditures will be comfortably within the City's
funding capabilities."
The Management Information Systems Committee (MIS) was formed approximately 31
years ago to assist the City Manager in making decisions on recommendations to the
City Council regarding the acquisition of various computer systems to best address
the City's needs. All departmental requests for initial system purchase or upgrade
are reviewed by this committee. The committee is comprised of the Assistant City
Manager, Finance Director, City Clerk and one representative each from the Police
Department, Fire Department and Public Works Department, all of whom are familiar
in varying degrees with computer capabilities and applications. The City's Data
Processing Supervisor services as the technical advisor to the committee.
Department heads and other departmental personnel are invited to appear before this
committee with specific equipment and software requests.
APPROVE COMPUTER HARDWARE AND SOFTWARE
DEPARTMENT AND THE EIRE DEPARTMENT
September 15, 1 7
Page
PURCHASE FOR THE PARKS AND RECREATION
The questions mentioned above have been resolved to the satisfaction of the MIS
Committee and that committee feels comfortable in supporting the recommendation
presented herein.
The system for the Parks and Recreation Department will provide word processing
capability to the entire staff similar to that in City Hall. Of equal importance,
it will enable department personnel to computerize the scheduling of all sports
activities, fields and facilities. The Parks Superintendent has a work management
and scheduling program which requires a personal computer.
The system for the Fire Department is a complete microcomputer system developed to
satisfy all of the general computer needs of a modern fire department. It has a
graphics system which overlays hydrants, eater mains, target hazards and hazardous
materials onto map pages. The system highlights by location high dollar loss, type
of incident,,hour of day or other criteria the Fire Chief may deem important. it
also tracks hydrant maintenance, inspection''and 'training amoIg other :things. In.
addition, it possesses word processing capability and systems used for charting and
matrixing investigations, project management and related activities.
There are adequate funds in the General Fund Operating Reserve to purchase this
equipment and software.
Respectfully submitted,
Jerry L. Glenn
Assistant City Manager
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TXTA.07A COUNC258